Program Coordinator II, Skaggs School of Pharmacy

Skaggs School of Pharmacy invites applications for a Program Coordinator II to join their team.

University of Montana Skaggs School of Pharmacy (SSOP) invites applications for the position of Program Coordinator II. This position will serve as a program coordinator for the SSOP and assistant to the SSOP Dean.

The responsibilities for this position include:

• Assistant to the Dean of the Skaggs School of Pharmacy (35%)
• Program support to the Office of Experiential Education primarily related to assisting with the Doctor of Pharmacy students’ on-site onboarding (40%)
• Program support to the Director of Academic Affairs and Assessment in the SSOP related to the Pharm.D. program, course and final exam scheduling (15%)
• This position will also provide a limited support to the SSOP graduate programs (10%)

This position requires the knowledge of Microsoft Office and Outlook and development of working knowledge of UM specific databases (including BANNER, UMDW, DataPortal, GrizMart, CourseDog, Qualtrics, Cascade, etc.), University of Montana policy and procedures for academic course scheduling and Doctor of Pharmacy program, and developing a working knowledge of the Doctor of Pharmacy program and the SSOP two graduate programs.

Required Skills

• Excellent organization skills and ability to manage and complete multiple tasks concurrently with regular interruptions
• Ability to execute all tasks and responsibilities with a high degree of accuracy
• Proven ability to work independently with great attention to detail
• Able to work collaboratively in a team-oriented environment
• Demonstrated experience with event planning
• Demonstrated skill in the operation of personal computers and related word processing, spreadsheet and database software, as well as the ability to update web content (MS Word, Excel, Outlook, Access, Publisher) with the ability to learn new software
• Knowledge of standard office practices and procedures, business English, spelling, grammar, composition, proofreading and ability to edit materials
• Demonstrated office management skills including appointment scheduling, using standard office equipment: copiers, fax machine, multi-line phone system, scantron readers, and printers
• Demonstrated ability to exercise good judgment and solve problems in a complex environment
• Demonstrated ability to take initiative and find creative solutions to problems
• Excellent written and oral communication skills, interpersonal relations, and strong service orientation
• Ability to work with diverse groups of individuals and utilize effective conflict resolution skills
• Ability to learn UM specific academic policies and procedures
• Ability to maintain confidential records and adhere to FERPA requirements

Minimum Required Experience

• High school diploma and 4 years' of closely related experience; or any combination of experience and education that provides the competencies necessary to successfully discharge the duties and responsibilities assigned to the position

Preferred Qualifications

• Bachelor's degree in a related field
• Working knowledge of University of Montana infrastructure, policies and procedures or other institution of higher education
• Experience with Qualtrics and E*Value
• Previous experience in a customer service setting

About the Skaggs School of Pharmacy and UM

The Mission of the Skaggs School of Pharmacy is to prepare graduates to be highly skilled scientists, educators, and patient-centered health care providers. To advance scientific knowledge through research and graduate education ranging from bench to bedside. To promote life-long learning, community service, social responsibility and interprofessional collaborative practice, and to foster cultural sensitivity in all graduates. The School offers professional Doctor of Pharmacy (Pharm.D.) degree, Undergraduate degree in BS in Pharmaceutical Sciences and two graduate degrees (M.S. and Ph.D.), and dual programs Pharm.D./Ph.D. in Pharmaceutical Sciences and Drug Design, Pharm.D./M.PH., Pharm.D./M.B.A., and Pharm.D./M.S. in Pharmaceutical Sciences. For more information about the School, its structure, leadership team and programs please visit: http://health.umt.edu/pharmacy/ .

The University of Montana is flagship, research institution with approximately 10,000 undergraduate and graduate students. It is located in Missoula, a culturally vibrant community of about 75,000, surrounded by mountains and three rivers converge. Abundant recreational opportunities in surrounding state and national forests and nearby Glacier National Park and Yellowstone National Park complement a thriving intellectual atmosphere. The University of Montana offers eligible employees a generous benefits package that positively separates UM from other local employers and offers many programs and policies to support work-life balance for its employees.

The University of Montana is an Affirmative Action/Equal Opportunity employer and has a strong institutional commitment to the principle of diversity in all areas. In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its five priorities for action : Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always"; partner with place; and proudly tell the UM story.

To learn more about the University of Montana, please visit the links below.

• University of Montana
• Video: Mission First, People Always
• UM on YouTube

Position Details

Position Title: Program Coordinator II

Position Number: 163660

Department: Skaggs School of Pharmacy

Work Schedule: Full-time, 1.0 FTE (40 Hours a week), Monday through Friday 8:00 am to 5:00 pm, 12 months/year

Salary: $16.25/hr –Current employee’s rate of pay for this position will be determined by the staff compensation plan and will minimally be this posted salary. For questions and details regarding the staff compensation plan, email the Compensation Department .

Union Affiliation: FOCUS-MFPE

Probationary Period: Six months minimum

Benefits Include : Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program.

Criminal Background Investigation is required prior to the Offer of Employment In accordance with University regulations, finalists for this position will be subject to criminal background investigations. ADA/EOE/AA/Veteran's Preference Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law. References: References not listed on the application materials may be contacted; notice may be provided to the applicant. Testing: Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions. Employment Eligibility: All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).


How to Apply

Priority Application Date: Thursday, November 18, 2021 by 11:59 PM (Mountain Time)

Complete applications received by the ‘Priority Application Date’ will be guaranteed consideration. The position will remain open until filled. Candidates are required to submit the following materials online via "New Resume/CV" button below

*Please note, only five (5) attachments allowed per application. Please combine documents accordingly.

A complete application Includes:

1. Letter of Interest – addressing your qualifications and experience related to the stated required skills for the position. A general letter salutation such as “Dear Search Committee” or “Dear Hiring Manager” is acceptable.
2. Detailed Resume – listing education and describing work experience
3. Professional References – names and contact information for three (3) professional references

Job Location Missoula, Montana, United States
Position Type Full-Time/Regular