Operations and Program Manager - Project Resiliencia

Department Information

The CSU-Pueblo’s Project Resiliencia Title III grant has three major programs/activities, including; 1) Building a Concurrent Student Resource Center (CSRC), 2) Creating the Learning Innovating and Networking Center (LINC), and 3) Building Modern Flexible Learning Spaces. These programs and activities are designed to build our institutional capacity and resilience in order to attract, support, and graduate students from our region (rural, Hispanic and low-income).  

Description of Job

The Operations and Program Manager serves as the office administrator and project manager for the Project Resiliencia grant and all affiliated programs. Duties include office support of the day-to-day operations of the Concurrent Student Resource Center (CSRC) and the Learning, Innovating, and Networking Center (LINC), all administrative, purchasing, and HR tasks, project management for LINC operations, hiring and managing LINC student peer mentors, maintaining grant assessment tracking database, regular grant budget tracking, and assisting the Project Director with regular grant reports.
 
This position is grant-funded funded through 8/1/2023.  Grant funding for this position is not renewable.

Primary Duties

• Provide general office support for the management of the Project Resiliencia grant programs:
  • Creating employment contracts for faculty and external employees for Project Resiliencia to meet the needs of the grant
  • Facilitating documents such as job offers, student stipends and tuition waivers, faculty stipends and supplemental contracts, student work referrals, etc.
  • Purchasing office and research supplies necessary to support grant activities through Kuali Financial Systems
  • Processing requisitions, creating purchase orders, processing check requests and procurement card payments
  • Assisting as p-card coordinator for assigned areas with dotted line reporting to the Business Office
  • Supporting Project Resiliencia staff, faculty, and student researchers through travel arrangement, conference registration, ordering supplies, and effective communication
• Assist the LINC Management Team with project management, logistics, and operational support including:
  • Scheduling classes and events
  • Scheduling project kick-off meetings
  • Scheduling and managing LINC staff interactions with classes
  • Scheduling events
  • Obtaining feedback
  • Tracking LINC student interactions and activities
  • Hiring, managing, and training student employees
• Assist the Program Director in the creation and tracking of grant budget and preparation of annual reports to the granting agency
• Develop, maintain, and analyze the LINC student assessment database.
• Prepare and distribute agendas and minutes of meetings

Ancillary Duties

• Semester startup activities.
• Participate in professional service opportunities on campus

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Minimum Qualifications

• Bachelor’s degree
• Desire to work with at-risk student populations and interdisciplinary faculty and staff
• Excellent written and verbal communication skills
• Excellent organizational skills
• Project management experience

Preferred Qualifications

• Familiarity with higher education and university purchasing protocols
• Experience in educational grant program management
• Experience with CSU Pueblo administrative, HR, and purchasing processes using systems including AIS, Kuali, Filebound, and others
• Experience with budgets and financial reports
• Experience supervising student workers or other part-time employees
• Experience working in an academic library, tutoring, or learning center

Supplemental Information

All interested candidates must apply through the on-line application system. No other format of application materials will be accepted.

Applicants must attach the following documents, in order to be considered for this position: 

1. a letter of intent (cover letter);
2. a current resume or CV;
3. an unofficial transcript; and
4. three professional references with contact information to the on-line application.

Applications submitted without the required attachments above will be considered incomplete and will not move forward in the selection process. Once submitted, applicants will not be able to make changes or add information to their application packet, with the exception of their personal contact and demographic information.

Early submission of application materials is encouraged. Screening of application materials will begin immediately and continue until the position is filled, though all applications received by 4 p.m. (MST) on Friday, November 12, 2021 will be given full consideration.

About Colorado State University-Pueblo
Colorado State University-Pueblo is a comprehensive state university with an enrollment of 4,000 students.  CSU-Pueblo provides relevant professional coursework and superior instruction with a small professor-to-student ratio for an ever-changing global economy.  Students can choose from 28 undergraduate programs with 70 fields of study in the College of Science and Mathematics, the Hasan School of Business, the College of Humanities and Social Sciences, and the College of Education, Engineering, and Professional Studies and 10 graduate programs.

CSU-Pueblo is equally committed to serving the diverse population of the region; this emphasis is reflected in the demographic characteristics of the student body. Because more than 25 percent of our students are Hispanic, the Federal Government has designated CSU-Pueblo a Hispanic Serving Institution.  Besides reflecting our commitment to serve this critically important and rapidly-growing segment of the student population, that designation also allows the University to compete for certain federal grant funds to support its ability to better serve all students.  The University also seeks to provide a rich and diverse cultural environment that allows freedom of expression within a spirit of civility and mutual respect.  The public service expected of all members of our community benefits our society--local and global--and builds our sense of citizenship.

Among its unique features, CSU-Pueblo is one of seven schools in the nation to offer a degree in mechatronics, which combines electrical and mechanical engineering. The Hasan School of Business ranks among the top 15 percent of all business schools internationally with graduate and undergraduate programs in business administration accredited by the AACSB International Board of Directors. The College of Education, Engineering and Professional Studies houses an undergraduate engineering program that was ranked in the nation's top 100 by U.S. News and World Report.  CSU-Pueblo has an ever-changing campus landscape that features a newly renovated Library, a new general academic classroom building, and a newly renovated and expanded student center.

At CSU-Pueblo, Student Life offerings have increased significantly with the transition of the campus from a commuter environment to a more traditional collegiate experience.  Competing at the NCAA Division II level, CSU-Pueblo is a member of the Rocky Mountain Athletic Conference and offers 22 varsity intercollegiate sports and also has active intramural and club sports teams that allow students to get involved in campus life.

About Pueblo, Colorado 
The city of Pueblo is a historically and culturally rich, diverse city of more than 100,000, located in the southern part of the state along the Arkansas River near the Wet Mountains and the majestic Sangre de Cristo range. Pueblo enjoys ideal year round climate with four distinct mild seasons, crisp mountain air and 300+ days of sunshine per year. Pueblo attracts outdoor enthusiasts to a full slate of summer and winter recreational activities, encompassing water sports at Lake Pueblo, biking or running along Pueblo's beautiful river trail system, golfing, tennis, hiking or skiing in the mountains to the west.  The region is heavily agricultural, with large and small-scale farming and ranching, and a diverse mix of service, manufacturing, and technology industries.

Colorado State University Pueblo offers a comprehensive benefits package including:

CSU-Pueblo is committed to providing a safe and productive learning and living community. To achieve that goal, we conduct background investigations for all final candidates being considered for employment. Background checks may include, but are not limited to, criminal history (felony and misdemeanor), national sex offender search, and/or motor vehicle history. Candidates who are extended an offer of employment must submit to and pass a background check prior to beginning employment. Some positions depending on the job duties may be required to complete a DMV and/or credit check.

The University reserves the right to check additional references, with prior notification given to the candidate.

Note: The successful candidate must provide official transcripts of academic work completed and, under U.S. Citizenship and Immigration Services regulations, be able to submit evidence of the ability to accept work in the U.S. by the day employment begins.

It is the policy of Colorado State University-Pueblo to provide reasonable accommodations for employees and applicants with disabilities.  If you need accommodations, please contact the Human Resources at (719) 549-2441 or hr@csupueblo.edu.

In compliance with the Clery Act of 1990, the University's annual security report is available at: https://www.csupueblo.edu/campus-safety. 

Colorado State University-Pueblo is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or veteran status. Additionally, the University complies with all other relevant, federal, state, and local laws regarding employment practices.