HR Assistant

HR Business Services is seeking aHR Assistant who will assist with a variety of personnel and administrative duties. This includes providing general office support for leave and records function, which will involve setting up and maintaining personnel files, processing paper employment verifications, processing Family and Medical Leave requests and sending approvals for non-maternity related Short and Long Term Disability to departmental HR contacts.

Specific Duties & Responsibilities:

Create and maintain staff personnel and FML files in the ONBase system. Employment verifications: process written and verbal requests from both employees and vendors; Worker’s Compensation requests; Nurse Corps database. Process wage verifications and approvals related to Worker’s Compensation claims. Serve as webmanager for the Work Number Answer routine and basic questions from employees and departments related to the FMLA process. Answer phone lines and triage calls if necessary. Working knowledge of the E210 system in order to assist employees and departments with basic questions related to time and attendance. Maintain HR Business Partner and Departmental Contact lists. Retrieve archived files from Iron Mountain Prepare files to be sent to Office of General counsel to respond to subpoenas. Other duties as assigned.

Minimum Qualifications (Mandatory):

High School Diploma/GED required. Two years related experience required. Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

Special Knowledge, Skills, & Abilities:

Excellent interpersonal and communication skills and ability to maintain confidentiality and security of personal information.

Technical Qualifications or Specialized Certifications:

Basic knowledge of Word, Excel and SAP.

Physical Requirements:

Standing, sitting, bending. Lifting of >10 pounds. Use of upper extremities for computer work and filing.

Classified Title: HR Assistant
Role/Level/Range: ATO 37.5/03/OD
Starting Salary Range: $15.41 - $21.21/hr (commensurate with experience)
Employee group: Full Time
Schedule: M-F 8:30-3
Exempt Status: Non-Exempt
Location: ​​​​​​​Eastern High Campus
Department name: ​​​​​​​HR Business Services
Personnel area: University Administration

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office atjhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons or because the individual is pregnant or attempting to become pregnant. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf