About Oakton Community College :
For 50 years, Oakton Community College has been the setting where
thousands begin or continue their college or career studies.
Educating people of all ages, from all walks of life and from more
than 40 nations, Oakton focuses on improving the quality of life
for everyone who enters its doors.
Paid winter break
FRIDAYS OFF during the summer
Basic Function and Responsibility:
Responsible for providing financial leadership to ensure sound
fiscal practices that enable streamlined operations in, and provide
scalability to, the advancement services functions of the
Foundation. Performs all accounting functions, management of
investment services and annual audit activities, and provides
financial advice and information to Foundation leadership and the
Foundation's Board of Directors.
Characteristic Duties and Responsibilities:
- Oversees and manages daily work activities of the Foundation's
business operation including determination of fiscal policies and
procedures to cover all strategic financial management, accounting,
auditing, financial, budgeting, investment and treasury functions
of the corporation. Maintains financial and operational aspects of
the Council for Advancement and Support of Education (CASE)
Checklist for Institutionally Related Foundations to ensure
compliance with State laws and best practices.
- Exercises independent judgment in assisting Chief Advancement
Officer in creating and monitoring the foundation and college
budgets to ensure responsible utilization of financial
- Manages investment portfolio of the Foundation, valued at more
than $20 million. Formulates, proposes for Board approval, and
implements investment policies including the establishment of risk
parameters. Responsible for oversight of reconciliation between
investment custodian and the board's financial oversight committee.
Manages process of subscription and redemption of investments and
the proper allocation of investment earnings/losses and fees. Leads
process for selection of investment and banking
- Conducts annual spend analysis in accordance with Foundation
policy and makes recommendation for endowment spending.
- Prepares data for, and participates in, industry surveys
related to investment performance and benchmarks performance
against appropriate peer group, including the NACUBO-TIAA Study of
- Manages cash and all assets. Performs cash flow analysis,
revenue forecasting, and liquidity assessment.
- Proficient in all aspects of fund accounting and all pertinent
GAAP, including Sarbanes-Oxley, FASB, and UPMIFA compliance as well
as CASE fundraising and campaign reporting standards in accordance
with the CASE Reporting Standards and Management Guidelines for
gift recording. Ensures legal and regulatory compliance for all
accounting and financial reporting functions.
- Manages accounts payables, payment processing, collections and
fraud prevention functions. Sends pledge reminders and conducts
collections as needed.
- Reconciles all bank statements monthly.
- Develops and maintains accounting records for all funds,
including contributions, expenditures, interest earnings (if
eligible), fees (if appropriate), and transfers as needed. Prepares
and validates financial data required for annual donor
- Prepares the month end closing journal entries and makes
adjustment journal entries as necessary. Reviews and posts all
journal entries to the general ledger. Reviews and reconciles
general ledger accounts to the subsidiary ledgers.
- Prepares monthly financial statements and reports on the
Foundation's fundraising efforts and financial/operational health.
Assists in preparation of, and analysis related to, fundraising
event and activity revenue and ROI.
- Oversees the processing and acknowledging of gifts, pledges,
pledge payments, matching gifts, tribute gifts (in honor/memorial),
online gifts, stock gifts, gift-in kind, and other contributions to
the Foundation. Monitors the timeliness and efficiency of gift
processing, assuring all corresponding links to the database are
updated and maintained as gifts are processed.
- Coordinates and supports the successful completion of an
unmodified audit annually. Prepares and reviews all Federal
reporting requirements, including the IRS 990 and ILAG990, and
submits reports and extensions as appropriate by the deadline.
Responsible for leading the process to retain, and work with
external accounting services provider in the completion of these
- Organizes and utilizes the Financial Edge database for
financial record management, including creation and maintenance of
GL chart-of-accounts, new projects/funds to track restricted
contributions, postings, accounts payable, budgeting, investment
allocations, encumbrances, and receivables for the
- Serves as staff partner to, and facilitates the work of, the
Foundation Board's Finance and Investment committee including
recommendation of financial and investment policies. Collaborate
with Sr. Manager of Annual Giving to support the Foundation's
Programs committee. Attends Foundation Board meetings, Finance
& Investment Committee meetings, and others as
- Manage the Foundation's internal grant and awards programs.
Oversee and execute grants program related to establishing
application guides, selection criteria and committee, awardee
orientation and communication throughout the grant period.
Coordinate with Oakton's Business and Finance office and the
Foundation Board's Programs and Finance & Investment committees
for spending and payment.
- Collaborates with the Foundation's Raisers Edge database
administer and the college's business and accounting offices to
perform needed functions.
- Leads selection of and oversees vendor relationship with credit
card merchant and makes recommendation.
- Provides leadership and manages staff in handling confidential
- Perform other job-related duties as assigned.
Hiring Qualifications and Working Conditions:
- Bachelor's degree in Accounting, Business Administration or
related field, or an equivalent combination of education and
experience is required. CPA or advanced experience in charitable
foundation fund accounting required.
- Five (5) years of progressively increasing responsibility in
accounting field; preferably in education or other non-profit
organization. Experience with fund accounting for a 501(c)
organization is preferred.
- Competency with finance / accounting software applications
required. Knowledge of Blackbaud's Financial Edge software
- Demonstrated knowledge of accounting principles and best
- Proficient in database, spreadsheet and word processing
software packages in Windows environment required.
- Requires ability to mentally attend and visually concentrate on
a significant amount of detail work.
- Ability to work evenings and weekends as needed and travel
between campuses and to off-campus events.
- Ability to interact professionally and tactfully with people of
different levels of education, cultural backgrounds, and life
experiences, and to exhibit an adequate level of respect to fellow
employees and the College community at large.
Mobility to move from building to building on-Campus and to visit
off-Campus entities. Work is performed in a general office
environment and is sedentary in nature. Little or no exposure to
adverse working conditions.
Administrative supervision is received from the Chief Advancement
Functional supervision of Database and Advancement Services Manager
and Advancement Services Specialist.
HOURS: Monday - Friday 8:15 am - 5:00 pm
Based on the needs of the college and with Administrator approval,
some positions at the college may have remote or hybrid schedule
options available. Please note, that during the 65 working day
probationary period, employees are required to report to
For further details, visit our website at www.oakton.edu and select
the Employment link to view Employment Opportunities.
Please be sure to have a current resume, cover letter, and list of,
at least, three (3) professional references with contact
information prepared to submit with your application. One (1) of
the references must be your most recent, direct supervisor.
Oakton Community College is an equal opportunity, affirmative
action institution, committed to employing competent, qualified
individuals. Oakton Community College does not discriminate on the
basis of race, color, creed, religion, national origin, disability,
age, marital status, military status, socioeconomic status, sex or
gender, gender identity, or sexual orientation in admission to and
participation in its educational programs, college activities and
services, or in its employment practices.
Posted positions may be removed from the Oakton website without
notice when it is determined that no additional applicants are
Oakton Community College requires all employees to adhere to a
Vaccination /Testing Mandate