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Career Services Office Assistant II - Part-Time

College of the Mainland
Texas, United States
Salary Not Specified
Posted Date
Oct 19, 2021

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Position Type
Administrative, Business & Administrative Affairs, Business & Administrative Support, Auxiliary Services, Human Resources Administration, Alumni Affairs, Student Affairs, Career Services
Employment Type
Part Time
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Position Details

Posting Number AS219P Position Title Career Services Office Assistant II - Part-Time Contract Length N/A Class Summary
Provides a variety of administrative support duties in relation to the Career Services department. Assists in coordinating and planning activities with as well as the day-to-day operations of the Career Services office. Candidates Eligible to Apply Internal/External Position Type Non-Exempt Staff Employment Status Part Time Position Funding Type Regular
Minimum Education/Training/Experience
High School Diploma or GED and one year office/clerical experience (or similar) Preferred Education/Training/Experience
Associate’s degree
One year office/clerical experience (or similar) Minimum Knowledge & Skills
  • Facilitate timely, professional communication and problem resolution strategies
  • Maintain processes and systems that improve the quality of support services
  • Demonstrate functional working knowledge in Microsoft Office-Word, Excel, PowerPoint, and Publisher with the ability to create event flyers.
  • Perform general office duties including answering telephones, copying, bulk mail outs, and filing
  • Possess outstanding customer service skills and have the ability to work with multiple projects and within deadlines
  • Making accurate arithmetic calculations;
  • Performing detailed office support work; maintaining accurate records of work performed;
  • Operating standard office equipment; reading and explaining rules, policies and procedures;
  • Reviewing documents for completeness and accuracy;
  • Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.
Preferred Knowledge & Skills
  • Knowledge of and responsiveness to FERPA law and regulations
  • Serve on college committees as requested
Licensing/Certification Requirements
None Job Duties
  • Monitor, approve, enter, oversee, and update online job database.
  • Assist with facilitation of special events including career events, employer panels, workshops, career fairs, etc.
  • | Acts as receptionist and receives and screens visitors and telephone calls and takes messages; provides factual information regarding County or departmental activities and functions which may require the explanation of rules, policies and/or procedures.
  • Prepare, enter, oversee and maintain budget and budget transactions.
  • Provide log in information and demonstrations.
    of career services assessments and career management system.
  • Performs such office support activities as opening and distributing mail, processing outgoing mail, making travel arrangements and preparing requisitions.
  • Prepare and maintain monthly reports and end-of-year data requests / reports.
Physical Requirements
None Minimum Salary Range 12.50 hr Mid Point Salary Range . Maximum Salary Range Posting Open Date 10/19/2021 Posting Close Date Posting Will Be Open Until Filled Yes Special Instructions to Applicant EEO Statement

College of the Mainland is an affirmative action/equal opportunity institution and does not discriminate on the basis of race, color, sex, age, national origin, religion, disability or veteran status.

College of the Mainland does not discriminate on the basis of disability in the recruitment and admission of students, the recruitment and employment of faculty and staff, and the operation of its programs and activities, as specified by federal laws and regulations within Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990 and 1992.

Quick Link to Share for Direct Access to Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. What is the highest level of education attained?
    • GED
    • High School Diploma
    • Associates Degree
    • Bachelors Degree
    • Masters Degree
    • PHD
  2. How many years of Administrative support experience do you have?
    • 0-2
    • 3-5
    • 6-9
    • 10 or more
Documents Needed to Apply
Required Documents
  1. Resume
  2. Transcripts (1 of 3)
Optional Documents
  1. Cover Letter

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