Grant Writing and Resource Acquisition Specialist

Grant Writing and Resource Acquisition Specialist

Announcement Number STAFF - VA - 21385
For questions regarding this position, please contact: Noelle Child, 406-994-6654, noelle.child@montana.edu
Classification Title Finance Professional
Working TitleGrant Writing and Resource Acquisition Specialist *Updated*
Position Number 4C3606
DepartmentDean of Arts & Architecture
DivisionCollege of Arts & Architecture
Appointment Type Professional
Contract Term Fiscal Year
FLSA Exempt
Union Affiliation Exempt from Collective Bargaining
FTE 1.0
Benefits Eligible Eligible
Salary $52,000- 55,000 annually, commensurate with experience, education, and qualifications.
Contract Type LOA
Recruitment Type Open

General Statement
Montana State University provides education, research, and outreach programs focused to meet the changing needs of Montana and the Intermountain West region. The College of Arts & Architecture (CAA) fosters a vibrant and inclusive environment of learning that prioritizes creativity, innovation and productive risk-taking—cultivating graduates who are historically engaged, technically sophisticated and creatively motivated. The College of Arts & Architecture is squarely focused on enriching our local and global communities through a commitment to a creative and innovative mindset. Through partnerships, collaborations and independent thinking, we advance creative scholarship and instruction to address the world's most pressing needs and challenges.

Duties and Responsibilities

• Research potential funding resources for CAA faculty and staff and align these opportunities with defined research areas and needs.
  
• Liaise with the Office of the Vice President for Research, Economic Development and Graduate Education to remain apprised of current MSU policies and opportunities, as well as changes in federal, state, local and international proposal submission processes.
  
• Cultivate a culture of extramurally funded research that recruits PIs and acquaints them with processes, protocols and expectations related to successful extramural grant acquisition.
  
• Facilitate communication between PIs and administrative support staff from multiple institutions.
  
• Develop and support faculty in managing sometimes aggressive timelines for proposal submission.
  
• Craft language to align projects with agency and grant program goals.
  
• Identify opportunities to strategically highlight project resources, partnerships, and accomplishments.
  
• Assist with all steps of grant proposal submissions.
  
• Coordinate effectively with the Office of Sponsored Programs (OSP) including developing and maintaining timelines for people at multiple agencies.
  
• Provide information and/or assistance with proposal budget preparation, policies and procedures.
  
• Connect PIs with other campus and Montana University System (MUS) researchers for interdisciplinary collaborations.
  
• Review and edit grant proposals prior to submission to ensure language is clear, concise, and meets the requirements of the RFA.
  
• Coordinate with Office of Research Development on grant- and research-related training and workshops to increase awareness of and engagement with extramural funding opportunities.
  
• Advise on compliance issues such as human subjects and conflict of interest.
  
• Work with OSP to establish grant indices and distribute monies to institutions and sub-awardees; * Clarify fiduciary responsibilities of PI's.
  
• Answer questions about grant-funded projects including allowable expenses;
  
• Assist OSP with transfers of grants between institutions.
  
• Provide guidance in successfully closing out a grant.
  
  - Proposal Development encompasses:
  
• Project management .
  
• Supports team building, collaboration and conflict management.
  
• Ensures that teams meet milestones towards successfully submitting grant applications.
  
• Provides support by providing timelines, conducting proposal meetings, collecting documentation, drafting proposal development templates, and interpreting application guideline requirements.
  
  Required Qualifications – Experience, Education, Knowledge & Skills
  
• Demonstrated knowledge of the pre-award research administration process and sponsored grant life cycle.
  
• Demonstrated knowledge of research compliance as it relates to proposal submission and grant management.
  
• Experience with a variety of extramural funding sources and opportunities.
  
• Experience applying and interpreting applicable institutional, local, state, and federal regulations and related standards, guidelines and policies.
  
• Experience with spreadsheet, word processing, database and email software such as Microsoft Word, Excel, Outlook, PowerPoint, Project, and Publisher, in order to establish and maintain detailed record- keeping systems.
  
• Experience composing, formatting, and proofing business correspondence with a high degree of attention to detail, impact and accuracy.
  
  Preferred Qualifications – Experience, Education, Knowledge & Skills
  
• Experience with grants and other funding opportunities aligned with the arts, architecture and creative industries. The College of Arts & Architecture includes scholarship within studio arts, art education, art history, graphic design, architecture, urban planning, sustainability, music performance, music education, music technology, film, screenwriting, production and photography (digital, analog and alternative process)—as well as Montana Shakespeare in the Parks.
  
• Knowledge of fiscal management, or previous experience working in a higher education setting.
  
• Experience with state and/or federal reporting.
  
• Experience researching grant sources, applying for grants, or reconciling grants from external funding sources—especially those connected with the creative industries.
  
• Experience aligning interdisciplinary initiatives with appropriate grants and other funding opportunities.
  
• Demonstrated ability to communicate in a team setting.
  Familiarity with social media platforms, video production, website development, and videoconferencing systems as tools for effective communication.
  
• Experience with budgeting and accounting principles, including; grant reconciliation, budget implementation, and researching and compiling data into reports.
  
  The Successful Candidate Will
  
• The successful candidate will have:
  
• The ability to consistently exercise initiative and good judgment.
  
• The ability to communicate to others in a professional and effective manner, while providing a high level of customer service to a variety of constituents, including information that can be sensitive, confidential or controversial.
  
• The ability to liaise with faculty researchers, external collaborators, and funding agency program officers.
  
• The ability to build rapport with faculty and staff that may have limited experience with grant writing opportunities, processes and protocols.
  
• The ability to organize and prioritize multiple work assignments, meet deadlines, and exercise adaptability to multiple and changing priorities.
  
  Position Special Requirements/Additional Information
  This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University's rights to assign or reassign duties and responsibilities to this job at any time.
  
  Physical Demands
  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.
  
  This position has supervisory duties? No
  Number of Vacancies1
  Desired Start Date Upon successful completion of search
  
  Applications will be:
  Review of applications will be on a continual basis and will continue until the position is filled.
  
  Special Instructions
  To apply: Upload your resume and a cover letter outlining how you meet each individual required and preferred qualification. Please note, this posting requires contact information for three professional references within your app profile.
  
  Diversity Statement
  Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples.
  
  Montana State University is committed to providing a working and learning environment free from discrimination. As such, the University does not discriminate in the admission, access to or conduct of its educational programs and activities nor in its employment policies and practices on the basis of an individual's race, color, religion, national origin, creed, service in the uniformed services (as defined in state and federal law), veteran's status, sex, age, political ideas, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation. In support of the University's mission to be inclusive and diverse, applications from qualified minorities, women, veterans and persons with disabilities are highly encouraged.
  
  Montana State University makes accommodation for any known disability that may interfere with an applicant's ability to compete in the hiring process or an employee's ability to perform the duties of the job. To request an accommodation, contact the Human Resources Office, PO Box 172520, Montana State University, Bozeman MT 59717-2520; 406-994-3651; recruitment@montana.edu .
  
  In compliance with the Montana Veteran's Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran's preference please complete the veteran's preference information located in the Demographics section of your profile.
  
  MSU's Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Website: http://www.montana.edu/hr/disability_accommodation/complaints_grievances.html .
  
  To apply, visit:
  https://jobs.montana.edu/postings/26613
  
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