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University of Wisconsin-Madison
Wisconsin, United States
Salary Not Specified
Posted date
Oct 28, 2021

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Position Type
Administrative, Academic Affairs, Academic Administration, Other Academic Affairs, Business & Administrative Affairs, Business & Administrative Support, Student Affairs, Other Student Affairs, Student Activities & Services
Employment Type
Part Time
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Job no: 243560-US
Work type: Onsite, Staff-Part Time
Location: Madison
Categories: Academic and Student Experience Services

Job Summary:

Function as Graduate Program Coordinator for the UW-Madison Department of Food Science. Manage and coordinate complex administrative processes involving the graduate program policies and procedures from admission to graduation. Interpret, advise, and direct student admissions procedures. Function with and act as the principle information liaison for the graduate students, Chair of Graduate Program Committee, the Department Administrator and Chair. Assist and resolve student problems related to the Graduate School/Department processes. Develop, modify, organize and maintain current and past student files and databases for report and staff use. Serve as assistant and resource person for faculty, graduate advisors, and graduate students in the Department. Work assignments are performed under general supervision.

About the Job:

Graduate Program Coordinator (AE091)

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion


H.S. Diploma


Prior experience as a graduate program coordinator preferred.
The ideal candidate will display the following characteristics:
-Effective modern office practices and procedures, including advanced word processing, data collection, record keeping and organizational skills, quick learner.
-Effective oral and written communication skills.
-Excellent interpersonal and customer service skills.
-Ability to use PC software packages to create documents, databases, spreadsheets, mail merges, and reports.
-Knowledge or ability to learn student tracking software systems.
-Ability to work both collaboratively and independently, and take responsibility for work with general supervision.
-Excellent time management skills, and the ability to work independently.
-Proficient in Microsoft Office Suite tools, with advanced proficiency in Word, Excel, and Outlook

Additional Information:

The UW-Madison College of Agricultural and Life Sciences is committed to maintaining and growing a culture that embraces diversity, inclusion and equity, believing that these values are foundational elements of our excellence and fundamental components of a positive and enriching learning and working environment for all students, faculty and staff.



Work Type:

Part Time: 80%

This position requires work be performed in-person, onsite, at a designated campus work location.

Work Schedule:

80% time
Hours to be determined at time of hire

Appointment Type, Duration:



Minimum $18.00 HOURLY
Depending on Qualifications

Instructions to Applicants:

To apply for this position, please click on the "" button. You will be asked to upload a resume, cover letter, and list of references as a part of the application process.


Marcia Verhage
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Official Title:

Graduate Program Coordinator(AE091)

Employment Class:

University Staff-Ongoing

Job Number:


The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Applications Open: Oct 28 2021 Central Daylight Time
Applications Close: Dec 15 2021 11:55 PM Central Standard Time

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