Office Assistant - (STA008529)

Provides clerical office support to office staff by performing routine duties such as typing, filing, answering phones, and a variety of other office duties.,Performs a variety of entry level office duties, which typically include one or more of the following

1. Preparing and processing purchase vouchers, Service Center Requisitions, travel requests, travel vouchers and purchase requisitions.
2. Typing miscellaneous correspondence to staff, faculty, students and external businesses and individuals.
3. Answering the telephone and transferring calls to appropriate staff; taking messages.
4. Greeting visitors, answering questions, and resolving routine problems; referring visitors to appropriate staff.
5. Picking up mail and distributing it to staff; assisting with bulk mailing, compiling mailing lists, and preparing out-going mail for pick-up.
6. Assisting in preparing personnel and payroll records and maintaining employee time information.
7. Creating, retrieving and filing records electronically.
8. Assisting undergraduate students with registration, maintaining undergraduate database, maintaining undergraduate files, and other items that pertain to undergraduate students.
9. Performs other job-related duties as required.

EEO/AA

Qualifications :

High school and 6 months experience.

Requires a basic knowledge of grammar, spelling, punctuation and simple mathematical functions like percentages, ratios, etc. as might normally be acquired through attainment of a high school diploma or GED. Requires a minimum of six (6) months of directly job-related experience.

Job Title: Office Assistant 1

Job Type: Staff

Hiring Department: Police: H0169

Grade: UHN 104

Full Time/ Part Time: Full Time

App Type Search By: External/Internal

Job Description

See UH Job Description

Minimum Qualifications

Requires a High School Diploma or GED.

Requires a minimum of six (6) months of directly job-related experience.

Must pass Background Investigation and Drug Testing prior to employment.

Additional Posting Information

- Experience creating basic to intermediate level excel spreadsheets.

- 1 year or more experience in office setting or higher education

- Experience providing Executive administrative level support a plus

- Must have valid Driver’s License or be able to obtain before an offer of employment is made

Veterans are strongly encouraged to apply and will receive preference in employment over other applicants for the same position who do not have a greater qualification.

Open Until Filled - Yes

Notes to Applicant: See attached addendum