Business Operations Coordinator

Employer
Johns Hopkins University
Location
Maryland, United States
Salary
Salary Not Specified
Posted date
Oct 27, 2021

View more

Position Type
Administrative, Business & Administrative Affairs, Business & Administrative Support, Other Business & Administrative Affairs, Financial Affairs, Grants & Contracts, Chief Business Officers & Vice Presidents
Employment Level
Administrative
Employment Type
Full Time

The University Administration Business Office is seeking aBusiness Operations Coordinator who will be responsible for a range of high-level administrative and financial duties in both the Office of the President and University Administration Business Office, splitting their effort 50/50 between both offices.

For the Office of the President, the ideal candidate will be preparing and processing travel expenses for the president and other office staff, monitoring and processing expenses for the office, managing contractor agreements, and supporting staff with various travel reimbursements. For University Administration Business Office, the ideal candidate will be supporting the UA Business office and UA departments. The support will include travel review and approval, processing HR transactions, processing financial transactions and ensuring compliance with JHU policies and procedures. This is a visible role in a fast-paced work environment, and work assignments involve considerable judgment, tact, creativity, initiative and confidentiality. This role will spend time at the Homewood Campus, Keswick and remote work.

Specific Duties & Responsibilities:

President’s Office Responsibilities:

  • Prepare expenses in Concur for the President, organizing receipts, inputting into the system, and tracking through the approval process all the way through to Board Chair
  • Input and track office staff travel reimbursements into Concur
  • Process invoices in SAP
  • Initiate and manage all contracts for the President’s Office
  • Process all Procurement and Travel cards for the Office of the President ensuring accuracy and timeliness
  • Process honorariums and reimbursements from inception to final payment
  • Perform other duties as assigned

University Administration Business Office Responsibilities:

  • Work with University Administration (UA) departments to ensure compliance with JHU policies and deadlines
  • Interpret UA requirements and communicate to UA departments and University divisions
  • Oversee and review executive travel and business expense reports
  • Submit and/or approve ISR’s to support hiring, termination, transfer, salary change, etc. of UA personnel
  • Processe student hours, overtime hours, bonus supplements for UA departments
  • Execute and completes special projects and information requests for UA
  • Maintain in-depth knowledge of University policies and procedures surrounding Account Payable transactions
  • Provide SAP knowledge and expertise to UA employees
  • Serves as the SAP “expert” within UA by conducting training sessions, as needed

Minimum Qualifications (Mandatory):

  • High School diploma or GED
  • Five years of related experience in a professional environment
  • Additional education may substitute for experience to the extent permitted by the JHU equivalency formula
    • JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience.  For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
  • Sense of confidentiality
  • Ability to manage multiple tasks with competing priorities

Preferred Qualifications:

  • Bachelor's Degree or equivalent work experience
  • Previous experience with bookkeeping, Concur or SAP strongly preferred

Special Knowledge, Skills, or Abilities:

  • Strong communication abilities, including verbal, written and interpersonal skills
  • Strong organizational, detail- oriented and customer-service skills
  • Ability to work independently and on a team; to take initiative and be flexible
  • Proficiency withOutlook,Word and Excel
  • Experience with SAP and Concur

Classified Title: Sr. Administrative Coordinator
Role/Level/Range: ATO 37.5/03/OF
Starting Salary Range: $20.02 - $27.51/hr (commensurate with experience)
Employee group: Full Time
Schedule: M-F 8:30AM - 5:00PM
Exempt Status: Non-Exempt
Location: ​​​​​​​JH at Keswick
Department name: ​​​​​​​UA Business Office
Personnel area: University Administration

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office atjhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons or because the individual is pregnant or attempting to become pregnant. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

JH at Keswick


The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
Important legal information
http://hrnt.jhu.edu/legal.cfm

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