Admissions & Records Technician II
Kern Community College District
$4,104.55 - $5,799.62 Monthly
Admissions & Records
Under the direction of an assigned supervisor, perform a variety of
complex technical tasks relative to the daily activities of the
Admissions and Records Office; evaluate student transcripts;
provide information about the College to faculty, staff, students
and the general public.
Receive and process petitions for graduation; evaluate transcripts
from other colleges; determine course equivalencies; credit student
record; evaluate student records for graduation and transfer
eligibility; post units and grade points to student record;
calculate grade point averages; post graduation dates, majors, and
class rank to individual transcripts; provide graduation lists for
Prepare certification of general education requirements for
four-year colleges and universities; monitor changes in course
requirements for transfer purposes.
Assist in the administration of the office; respond to technical
questions from staff; train and provide work direction and guidance
to student assistants.
Accept and review registration applications for accuracy and
completeness; determine enrollment eligibility, including
determining eligibility for international students, immigration and
VISA requirements; calculate and collect appropriate enrollment
fees; monitor and tag a variety of enrollment components, including
residency, financial obligations, assessment, probationary status,
Communicate admission policies and procedures to a variety of
individuals and organizations, including students, staff, the
public and outside agencies; respond to requests for enrollment
verifications from students and outside agencies and
Assist students in obtaining records and copies of transcripts;
mail copies of transcripts and verifications of enrollment as
Enter student data; update name and address changes on transcripts
and in student files; correct social security numbers on student
Process grade changes and petitions for academic renewal; notify
student of approval/disapproval; make changes to student
Calculate and collect a variety of fees, including student body
cards, outstanding debts, transcripts, and college catalogs.
Collect grade reports from instructors; check reports for
completeness; assist in distributing completed grade reports to
Monitor student academic status and eligibility for various
on-campus clubs and committees, athletics, scholarships and
Evaluate military records; post student military credit as
appropriate to policies.
Prepare statistical information related to the Admissions and
Records Office; gather, calculate and prepare college attendance
information for distribution.
Attend and participate in a variety of meetings, workshops and
conferences related to the Admissions and Records Office; assist in
the communication and implementation of new procedures.
Perform related duties as assigned.
Any combination equivalent to: Associate degree and two years of
general clerical experience, preferably with experience in an
admissions and records role.
Knowledge and Abilities
Course descriptions and
Policies and procedures relating to the District's grading
District admissions policies and procedures.
Graduation and transfer requirements for various four-year colleges
Modern office procedures, methods and computer equipment.
Business letter writing and report preparation.
Principles and procedures of record-keeping.
Perform arithmetic calculations
quickly and accurately.
Maintain accurate student attendance and transcript records.
Operate microfilm and computer or data processing equipment used in
maintaining office files.
Respond to requests and inquiries from faculty, staff and
Evaluate student records for graduation and transfer
Calculate grade point averages quickly and accurately.
Communicate clearly and concisely, both orally and in
Establish and maintain cooperative working relationships with those
contacted in the course of work.
ALARY RANGE$ 4,104.55 - $ 5,799.62
monthlyMaximum Entry Level Salary: $4,312.34
SPECIAL INSTRUCTIONSFirst Review of
Complete application packets will be
accepted until the position is filled; but those received by
January 10, 2022
are assured consideration. The
College reserves the right to extend time limits or reinitiate the
recruitment/selection process at any point.
Completed application packet must include:
- Completed Online Application for Employment form
- Current resume
- Letter of interest (Cover Letter)
- Copy of legible transcripts, if applicable
- List of five (5) professional references - Listed on
It is the applicant's responsibility to redact (or remove) any
personal information from all documents prior to uploading. This
includes Social Security Numbers, Date of Birth, and any photos of
Foreign Degree: Applicants with foreign degrees from colleges
or universities outside of the United States must have their
coursework evaluated by a professional association that is a member
of the National Association of Credential Evaluation Services
(NACES) or Academic Credentials Evaluation Institute, INC. (ACEI).
A copy of the evaluation must be submitted with your on-line
Applicants who require reasonable accommodation to participate
in the selection process should contact Human Resources to make the
necessary arrangements. EEO Plan 2021-2024
Note: The District is
strongly committed to achieving staff diversity and the principles
of equal employment opportunity. The District encourages a diverse
pool of applicants and does not discriminate on the basis of
national origin, religion, age, gender, gender identity, gender
expression, race or ethnicity, color, medical condition, genetic
information, ancestry, sexual orientation, marital status, physical
or mental disability, pregnancy, or because he/she is perceived to
have one or more of the foregoing characteristics, or based on
association with a person or group with one or more of these actual
or perceived characteristics or any other characteristic protected
by federal, state or local law, in any of its policies, procedures
Discrimination Free Work Environment
The District does not provide sponsorship for
authorization to work in the United States. Work authorization
should be established at the time of application
All applicants must apply online at https://www.schooljobs.com/careers/kccd/jobs/3287989/admissions-records-technician-ii
Emails will not be accepted.