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Purchasing Manager

Employer
St. Petersburg College
Location
Florida, United States
Salary
Salary Not specified
Posted date
Oct 27, 2021

View more

Position Type
Administrative, Business & Administrative Affairs, Financial Affairs
Employment Level
Administrative
Employment Type
Full Time
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Purchasing Manager

Compensation: $49,409.85
Openings: 1
PeopleSoft ID: 4640
Formal review of applications begins: Nov 7, 2021
Department: Business Services
Location: EpiCenter

Key Position Information:
Prior experience in Asset Mgmt or Inventory Control - preferred

Prior training program development and delivery - preferred


Position Summary:
Typical Essential Duties
  • Maintains/revises the Purchasing Guidelines as processes advance through higher use of technological functionalities;
  • Communicates new product information;
  • Schedules events, meetings, projects, tests and programs related to the department;
  • Works with Director on all Quarterly Reports and Board Memos as appropriate;
  • Administration of the Procurement Card (P Card) Program.

This is the fifth of six levels in the Materials Management series. Incumbents coordinate assigned purchasing functions, operations, and supervise lower level staff. Responsibilities may include preparing technical specifications and determining order quantity; finalizing bids and issuing invitations to bid for College contracts; determining merchandise and stock levels; negotiating and purchasing supplies; recommending and implementing purchasing and operational policies and procedures; providing input into the development of a budget; and performing the duties of the lower levels.


Requirements::
Education:

Bachelor's degree in business, accounting, insurance, or in a related field to assigned area.

Experience:

Three (3) years purchasing or risk management experience. Minimum of one (1) year direct purchasing department involvement. Knowledge of computer software applications with Oracle/PeopleSoft experience preferred. Background in education with purchasing procedures and policies preferred.

* An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job may be acceptable in lieu of those requirements listed above.

Knowledge:
  • Modern purchasing practices and concepts.
  • Supervisory principles;
  • Materials management procedures;
  • Policy and procedure development practices;
  • Customer service principles;
  • Contract negotiation techniques;
  • Contract management;
  • Budgeting principles;
  • Applicable Federal, State, and local laws, rules, regulations, codes, and/or statutes;
  • Data management techniques;
  • Recordkeeping principles;
  • Computers and related software applications.

Skills:
  • Ability to write bid specifications and analyze complex bids.
  • Monitoring and evaluating employees
  • Prioritizing and assigning work;
  • Developing, evaluating, recommending, and implementing processes and procedures;
  • Managing budgets;
  • Providing customer service;
  • Negotiating contracts;
  • Interpreting and applying Federal, State, and local laws and regulations;
  • Managing and reviewing inventory records and related databases;
  • Using a computer and related software applications;
  • Communication, interpersonal skills as applied to interaction with subordinates, coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to give and receive work direction.

Physical:
  • Positions in this class typically require: reaching, standing, walking, grasping, feeling, talking, hearing, seeing and repetitive motions.
  • Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work.
  • Incumbents may be subjected to fumes, odors, dusts, gases, extreme temperatures, work space restrictions, and intense noises.


Responsibilities:
These duties are a representative sample; position assignments may vary.

Potential Frequency
1.
Manages and oversees staff to include: prioritizing and assigning work; conducting performance evaluations; ensuring staff is trained; ensuring that employees follow policies and procedures; maintaining a healthy and safe working environment; and making hiring, termination, and disciplinary recommendations.
Daily - 20%

2.
Recommends and implements purchasing and operational policies and procedures, ensures applicable Federal, State, and local laws, rules, regulations, laws, and policies are complied with.
Daily - 10%

3.
Develops and implements technical specifications; determines merchandise and stock levels and order quantity.
Daily - 10%

4.
Finalizes bids and issues invitations to bid for College contracts; negotiates and approves contracts; and monitors the activities of contractors.
Daily - 30%

5.
Prepares and administers budgets; responds to budget requests; submits justifications for budget items; monitors and controls expenditures.
Daily - 10%

6.
Prepares and maintains a variety of operational and financial records and reports; updates and maintains applicable databases.
Daily - 20%

7.
Performs other duties of a similar nature or level.
As Required



To apply, visit https://web.spcollege.edu/hrapp/job/4640

The Board of Trustees of St. Petersburg College affirms its equal opportunity policy in accordance with the provisions of the Florida Educational Equity Act and all other relevant state and federal laws, rules and regulations. The college will not discriminate on the basis of race, color, ethnicity, religion, sex, age, national origin, marital status, pregnancy, sexual orientation, gender identity, genetic information, or against any qualified individual with disabilities in its employment practices or in the admission and treatment of students. Recognizing that sexual harassment constitutes discrimination on the basis of sex and violates this Rule, the college will not tolerate such conduct. Should you experience such behavior, please contact Pamela Smith, the director of EA/EO/Title IX Coordinator at 727-341-3261; by mail at P.O. Box 13489, St. Petersburg, FL 33733-3489; or by email at eaeo_director@spcollege.edu.
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