This job has expired

Research Administration Specialist

Employer: Johns Hopkins University
Location: Maryland, United States
Salary: Salary Not Specified
Date posted: Oct 26, 2021

Position Type: Administrative, Academic Affairs, Research Administration, Business & Administrative Affairs, Grants & Contracts
Employment Type: Full Time

Johns Hopkins University Research Administration is seeking aResearch Administration Specialist who willbe responsible for coordinating and tracking a wide range of JHURA projects that have impact on strategic research administration priorities and fiscal and administrative operations. This position will support leadership in strategic planning, administration and fiscal management and will be pivotal in assisting the department in accomplishing process improvement goals and initiatives.

Specific Duties & Responsibilities:

Reporting to the Sr. Administrative Manager and working closely with colleagues in JHURA, the Research Administration Specialist will use creative and analytical skills and good judgment to accomplish the following primary responsibilities:

Project Management:

Work on critical and complex projects, including supporting LEAN Sigma office initiatives Work with stakeholders to oversee JHURA process improvement projects and strategic initiatives. Develop surveys Complete analyses and produce reports based on survey data. Work with department Leadership, staff and JHURA customers to identify opportunities for strategic growth and/or process improvement. Identify and engage key stakeholders and/or subject matter experts to aid in completion of projects. Create project plans that will: Outline scope Identify goals and tasks for each stakeholder Layout timelines, key performance indicators and milestones Include communication and change management plans

Execute project plans by ensuring proper communication of expectations to all stakeholders, monitor task completion schedule and assist leadership through change. Ensure all activities necessary to achieve project goals/deliverables are successfully completed.

Administration/Finance:

Review expenditures and perform cost benefit analysis related to projects and general operations. Reconcile general operating budgets. Create and maintain monthly budgetary projections. Complete quarterly spending analyses. Complete payroll and other financial actions in SAP. Run reports in SAP Complete the steps necessary to hire new staff. Develop new administrative policies and procedures, as needed. Assist with preparation for department and program events/activities including planning, scheduling and communication activities. Cross train to support other roles within the JHURA administrative team during times of absence or overload. This may include preparing and sending out communications, arranging meetings and setting up and supporting events both in person and virtually.

Minimum Qualifications (Mandatory):

A Bachelor’s Degree in related field and a minimum of three years related experience in project management, administration or financial/accounting. Research administration experience in a university setting and knowledge of current issues in sponsored projects strongly preferred. Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.

Special Knowledge, Skills & Abilities:

Excellent written and oral communication skills. Must be comfortable with public speaking and able to present status updates to stakeholders. Demonstrated ability to build collaborative working relationships. Ability to organize, prioritize and manage multiple projects with minimal direction. Must be pro-active and goal oriented. Must be optimistic and patient. A can-do attitude goes a long way in JHURA! Must be highly proficient in MS Office applications, including Word, Excel, Teams and PowerPoint. Knowledge of SAP a plus. A working knowledge of a specialized project management tool and survey software preferred.

JHU Equivalency Formula:30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for the required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Classified Title: Program Administrator
Working Title: Research Administration Specialist
Role/Level/Range: ATP/03/PB
Starting Salary Range: $43,970 - $60,390 annually (commensurate with experience)
Employee group: Full Time
Schedule: Mon - Fri 8:30 - 5:00
Exempt Status: Exempt
Location: Eastern High Campus
Department name: Research Administration Ofc of
Personnel area: University Administration

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office atjhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons or because the individual is pregnant or attempting to become pregnant. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

Johns Hopkins at Eastern

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
Important legal information
http://hrnt.jhu.edu/legal.cfm

Send job

Get job alerts

Create a job alert and receive personalized job recommendations straight to your inbox.

Create alert