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Executive Assistant

Employer
North Carolina Central University
Location
North Carolina, United States
Salary
Salary Not specified
Date posted
Oct 27, 2021

View more

Position Type
Executive, Chancellors & Presidents
Employment Level
Executive
Employment Type
Full Time


Executive Assistant

North Carolina Central University

Closing Date: 11/2/2021 at 11:55 PM

Primary Purpose of Position:
The primary purpose of this position is to provide administrative and executive assistance to the NCCU Chancellor. This position serves as a key member of the Chancellor's Office and is responsible for the coordination and seamless management of the many activities and communications that transpire. The position provides administrative support that includes coordination, compilation, and preparation of documentation and materials in support of the business and institutional affairs of the office, and provides support to the Chancellor for various meetings with constituents and campus partners (e.g., the NCCU Board of Trustees, the Chancellor's Executive Leadership Team, UNC General Administration, Board of Governors, various local and state government and other university constituents). Responsibilities also include development of presentation documentation and materials; preparing travel itineraries, meeting binders and all related logistical arrangements. This position also has responsibility for the maintenance and reconciliation of multiple calendars; developing and implementing systems for monitoring and tracking deadlines and assignments to ensure follow through and completion; composing communications; researching and compiling information and data for reports, and performing other duties as assigned to ensure the needs of the Chancellor are met.

Minimum Education/Experience:
High School diploma or equivalency and three years of progressively responsible administrative/office management experience; or graduation with an associate’s degree in Secretarial Science, Business Administration, or a related discipline and one year of progressively responsible administrative/office management experience; or bachelor’s degree, preferably in Business Administration or a related discipline; or equivalent combination of training and experience..All degrees must be received from appropriately accredited institutions.

Required Knowledge, Skills, and Abilities:
• Applies substantive knowledge in order to assist and represent the Chancellor thoroughly in the scope, diversity, and complexity of all program operations and organizational commitments. Demonstrates in-depth knowledge of the nuances, appropriate protocol, and specific preferences of the administrator and constituents.
• Anticipates and negotiates solutions for potential problems that could impact the Chancellorand the scope of internal and external responsibilities and activities. Routinely coordinates and facilitates solutions with internal and external organizations and constituents.
• Independently researches information affecting organizational goals and objectives and the Chancellor’s decision-making needs. Interprets and summarizes information based on program knowledge, organizational goals, and priorities.
• Plans and organizes activities and meeting to prevent scheduling conflicts or anticipates and resolves conflicts competing with senior administrator’s schedule and/or priorities. Plans and organizes conferences, retreats, and/or annual events for the Chancellor.
• Independently researches, develops, and composes presentation materials and speeches for the administrator in a variety of settings. Anticipate administrator’s needs to initiate written communication for the Chancellor’s review. Edit documents developed from outside sources to incorporate the Chancellor’s personal style.

Special Instructions to Applicants:
For employment/re-employment priority, this vacancy is treated as Pay Plan Conversion GN08.

To be considered for this position please visit our web site and apply on line at the following link: https://jobs.nccu.edu/

North Carolina Central University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or status as a protected veteran.




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