University of Maryland, Baltimore (UMB) Office of the
Controller is seeking a Manager, Disbursements to oversee the
University's disbursement activities.
UMB offers a comprehensive
and competitive benefits package to eligible employees. This
position receives an annual leave package starting with 22 accrued
vacation days, 14 floating and observed holidays, 15 sick days, and
3 personal days; comprehensive health insurance and retirement
options; professional learning and development opportunities;
flexible schedules and teleworking options; and tuition remission
for employees and their dependents at any of the University System
of Maryland schools.
all faculty, staff, and students to be vaccinated against COVID-19.
Exemptions for medical or religious reasons will be processed
through Human Resources.
- Manage a team of disbursements specialists that process all
invoice payments through the State of Maryland General Accounting
Division (GAD) and the general working fund.
- Manage daily disbursement activities and ensure documentation
of work performed, timely and accurate payment of invoices; make
suggestions for improvement in a clear, accurate, and technically
- Review system data to ensure received transactions are fully
processed through the systems.
- Perform complex account analyses to ensure transactions are
recorded properly in the general ledger.
- Understand and troubleshoot the general ledger and payables
sub-ledger accounting of all disbursements transactions within the
UMB financial system and within the state financial system.
- Work with principal investigators, faculty, or staff members to
identify potential ledger discrepancies between financial system
and departmental records.
- Perform accounting functions such as journal entries (i.e.
debit memos), year-end transactions, reconciliations, and other
- Communicate with UMB units and external agencies on matters
related to disbursements and work with the Director and staff
members to resolve issues.
- Follow up with UMB units and external agencies to ensure that
issues are resolved.
- Oversee and approve supplier (i.e. vendor) updates.
- Ensure compliance with applicable Federal, State, University
System of Maryland, and UMB policies and procedures.
- Assist the Director of Disbursements in ensuring tax compliance
related to disbursements and preparing the various filing
- Assist the Director of Disbursements in the development and
implementation of university-wide training programs as needs are
- Keep management informed of work progress and
- Perform such administrative duties as staff supervision,
monitoring and granting leave requests, personnel actions, and
- Define and monitor critical path activities, resolve issues and
escalate complex matters as needed to the appropriate
- Delegate tasks when appropriate.
- Use analytical methods and guidance from the Director to assess
staff productivity and to measure staff performance.
- Cultivate a cohesive working environment to support UMB goals,
objectives, and core values.
Perform other duties as
: Bachelor's in Accounting,
Finance, or Business Administration
: Five (5) years of disbursements
accounting management is required. Experience in a large research
university or government setting and experience with Oracle Cloud
Financials is preferred.
: Three (3) years of direct
management involved in recruitment, training, and professional
development of staff.
Designated as an essential employee who may
be required to work on non-business days or outside of normal hours
in orde to ensure the continuity of operations for disbursements
Knowledge, Skills, and Abilities:
Knowledge of governmental
accounting standards and fund accounting.
Strong leadership skills. Ability
to motivate and direct subordinates. Ability to interact with
senior leadership, large groups of individuals, and working with
Accomplishes responsibilities by
applying specialized and theoretical knowledge, principles, and
concepts of accounts payable normally acquired through advanced
education or specialized training. Resolves issues and significant
matters on behalf of management by utilizing independent judgment,
discretion, creativity, and analytical thinking. Contributes to
development and evaluation of goals and objectives. Creates
solutions to ensure legal and policy compliance. May supervise,
mentor, or coordinate work of others (positions that supervise are
responsible for service delivery, quality assurance, and employee
performance). May independently manage or administer programs,
processes, projects, or resources.
Applies advanced, expert level
knowledge, concepts, principles, and skills. Substantial latitude
in decision-making. Sets goals and objectives to align with defined
strategy. Informs supervisor of progress. Works on ambiguous
matters generally without precedent or structure and independently
develops standardization and protocol. Makes departures from
traditional approaches to develop novel solutions. Influences
strategy, program, policy development, and best practices. Acts as
expert resource to others.
Knowledge of position
requirements. Knowledge of all applicable requirements,
regulations, and laws. Skill in effective use of applicable
technology/systems. Ability to effectively communicate both verbal
and written thoughts, ideas, and facts. Ability to work
cooperatively with others and independently. Ability to
demonstrate, understand, apply, and adhere to the UMB Core Values
of Accountability, Civility, Collaboration, Diversity, Excellence,
Leadership, and Knowledge.
Approximately $84,000 - $90,000, commensurate with
education and experience.
UMB is an Equal
Opportunity/Affirmative Action Employer. All qualified applicants
will receive consideration for employment without regard to sex,
gender identity, sexual orientation, race, color, religion,
national origin, disability, protected Veteran status, age, or any
other characteristic protected by law or policy. For assistance
related to employment, please contact the Staffing department at
If you anticipate needing
a reasonable accommodation for a disability under the Americans
With Disabilities Act (ADA), during any part of the employment
process, please submit a https://umbforms.wufoo.com/forms/umb-job-applicant-accommodation-request/
target="_blank">UMB Job Applicant Accommodation Request. You may
also contact HRDiversity@umaryland.edu
. Please note that only
inquiries concerning an ADA request for reasonable accommodation
will be responded to from this email address.