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Director of Fiscal and Facility Operations, UM Housing

University of Montana
Montana, United States
Salary Not Specified
Posted Date
Oct 27, 2021

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Position Type
Faculty Positions, Business & Management, Business Administration, Management, Administrative, Student Affairs, Residence Life, Executive, Executive Directors, Other Executive
Employment Type
Full Time
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University of Montana Housing invites applications for a Director of Fiscal and Facility Operations . This position is an active member of the Housing Leadership Team and provides independent operational and financial oversight and leadership for all Housing business ventures. Additionally, this position oversees the facility operations for Housing. The Director develops and implements complex individual operating plans, unit and departmental budgets, all business assessments, and strategic planning.

Using data from unit operating plans, the Director of Fiscal and Facility Operations oversees the development of the Housing operating plan. This position is responsible for the $13,000,000 annual Residence Life revenue budget and all financial reports related to the operation of a complex financial system, including three (3) distinct profit centers and third-party vendor contracts. This position is also responsible for overseeing the financial health of the Griz Card Center.

Additional Responsibilities:
  • Suggest refinements to processes and reporting needs and implement changes in collaboration with the Housing Leadership Team
  • Provide professional daily, weekly, monthly, quarterly, and yearly assessments
  • Reconcile data in Housing financial systems
  • Develop and manage yearly reports on budgets, capital, income statements, operating revenue, and expenditures, and ensure the integrity of internal and external financial reporting to assure profitability and a secure bottom line
  • Provide direction for the billing and collection procedures of Housing
  • Become the Housing “expert user” regarding all Residence Life procurement activity
  • Assist with all repair and renovation projects, major equipment purchases, small and large equipment inventory management, and capital projects
  • Develop (or direct the development) and manage the annual repair, equipment, and renovation plans
  • Represent the Executive Director in their absence in all areas related to budget, facilities, and other areas of the UM Housing operation as needed
  • Develop and manage all Housing financial contracts and memorandums
  • Directly supervise the Associate Director of Facilities and the Custodial supervisor and indirectly supervise the maintenance staff of painters, carpenters, plumbers, electricians, and grounds crew, and the custodial operations in the residence halls and the apartment areas along with additional temporary summer staff
  • Develop comprehensive training programs and tracking programs for all maintenance and custodial staff members annually
  • Develop tracking systems in maintenance and custodial operations to determine on-going capital expenditures and inventories
  • Serve and manage as StarRez Housing Management System expert
  • Work with Associate Director of Operations and Housing Occupancy Manager to provide guidance for residence hall occupancy management
  • Oversee the departmental emergency management plan and update as required
  • Serve as the appeals officer for all charge appeals for the residence halls and the apartments
  • Serve as the primary appeal officer and committee chair on rental appeals for the apartments
  • Evaluate and recommend improvements for policies, procedures, education opportunities, and issues of campus safety
The University of Montana is an Affirmative Action/Equal Opportunity employer and has a strong institutional commitment to the principle of diversity in all areas. In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its five priorities for action : Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always"; partner with place; and proudly tell the UM story.

Position Details
  • Position is full-time, 1.0 FTE, MUS Contract and includes a comprehensive and competitive benefits package including Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program.
Required Skills
  • Considerable and current knowledge of finance theory, budgeting, and accounting
  • Ability to react quickly to changing business circumstances
  • Detail orientation and advanced organizational skills
  • Knowledge of or ability to learn Star Rez computerized Residence Life System requirements
  • Professional upper management, supervisory, leadership, and training experience
  • Ability to envision, develop, and implement complex financial models, reports, projections, strategies, and business plans
  • Ability to participate in benchmarking and goal setting for a $15,000,000 collegiate housing operation
  • Ability to communicate and work with a diverse group of internal and external customers and business partners, and remain respectful and professional when dealing with individuals throughout the course of highly stressful circumstances
  • Conflict resolution and negotiation skills
  • Strong computer skills and experience with Microsoft Office, spreadsheets, time accounting software, point of sale devices, and computerized housing management systems
Preferred Qualifications
  • Master’s Degree in Higher Education, College Student Personnel Administration, Public Administration, or a relevant field
  • Seven (7) years of progressive experience in a housing management position
  • Strong knowledge of budget and facilities management

About UM and UM Housing

The University of Montana is flagship, research institution with more than 10,000 undergraduate and graduate students. It is located in Missoula, a culturally vibrant community of about 75,000, surrounded by mountains and three rivers converge. Abundant recreational opportunities in surrounding state and national forests and nearby Glacier National Park and Yellowstone National Park complement a thriving intellectual atmosphere.

UM Housing provides safe, clean, healthy, and affordable living and learning facilities that foster an inclusive community living environment for students, staff, faculty, and guests. Services provided in these facilities support and nurture educational experiences and personal development at the University of Montana.

To learn more about the University of Montana and Missoula, please visit the links below.
Criminal Background Investigation is required prior to Offer of Employment.
In accordance with University policy, finalists for this position will be subject to criminal background investigations.
ADA/EOE/AA/Veteran's Preference.
Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law.
References *References not listed on the application materials may be contacted; notice may be provided to the applicant.
Testing Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions.

E mployment Eligibility. All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).

How to Apply

Priority Application Date: Tuesday , November 9, 2021 by 11:59 pm.

Applications received by this date will be guaranteed consideration. Application review will begin after date above and continue until the position is filled.

Please submit the following application materials via "New Resume/CV" button below.

*Please note: only five (5) attachments are allowed per application. Please combine documents accordingly.
  • Letter of Interest – addressing the stated required skills for the position
  • Detailed resume listing education and describing work experience
  • Three (3) professional references - Names and contact information

Job Location Missoula, Montana, United States
Position Type Full-Time/Regular

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