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Northeastern University
Massachusetts, United States
Salary Not specified
Posted date
Oct 26, 2021

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Position Type
Administrative, Business & Administrative Affairs, Human Resources Administration
Employment Level
Salary Band
Not specified
Employment Type
Full Time
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Budget & Payroll Assistant

About Northeastern:
Founded in 1898, Northeastern is a global research university and the recognized leader in experience-driven lifelong learning. Our world-renowned experiential approach empowers our students, faculty, alumni, and partners to create impact far beyond the confines of discipline, degree, and campus.

Our locations—in Boston; Charlotte, North Carolina; London; Portland, Maine; San Francisco; Seattle; Silicon Valley; Toronto; Vancouver; and the Massachusetts communities of Burlington and Nahant—are nodes in our growing global university system. Through this network, we expand opportunities for flexible, student-centered learning and collaborative, solutions-focused research.

Northeastern's comprehensive array of undergraduate and graduate programs— in a variety of on-campus and online formats—lead to degrees through the doctorate in nine colleges and schools. Among these, we offer more than 195 multi-discipline majors and degrees designed to prepare students for purposeful lives and careers.

Manage operational budget, including requisition creation for purchases, invoice preparation to send to Accounts Payable, conference billing, and monthly payroll and non-payroll reconciliations. Provide a budgeting perspective at policy meetings and through memoranda and discussion, including recommendations for policy development based on cost forecasting and technical and operational payroll implications. Manage and audit of payroll information for both student and non-student employees of the Residential Safety Office. Includes handling payroll inquiries or errors, and bonus calculations for a flexible workforce of 300-800 student-employees. Maintain daily data update or modifications from shift assignment reports into the time and attendance system (ScheduleSource). Compare/audit hours submitted by students using the Student Employment Office online system (Job X). Monitor student hours so as not to exceed policies set by the University and Residential Security Office Administration. Monitor hours worked by international students in order to meet federal standards. Enter or remove data regarding an employee's status and update employee personal information for employment records. Meet with student employees regarding payroll issues. Oversee office operations and student supervisors on weekends in place of the Assistant Director(s). Develop and maintain online presence - including department website, Facebook, Twitter, LinkedIn, and weekly bulletin. Use digital content to create and update employee training videos and other instructional content related to departmental policies and procedures. Create and maintain online training modules for on-site employee retraining/corrective action. Expected hours: Sunday thru Thursday 08:00am - 4:00pm

Associates Degree required, Bachelors Degree preferred; 1-3 years of payroll, budgeting, and administrative experience. Knowledge of computer software programs as Word, Excel, Access, and WordPress. Excellent communication and presentation skills (both written and verbal). Working knowledge of fiscal forecasting. Familiar with social media strategies and brand awareness.

Salary Grade:

Additional Information:
Northeastern University is an equal opportunity employer, seeking to recruit and support a broadly diverse community of faculty and staff. Northeastern values and celebrates diversity in all its forms and strives to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion.

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.

To learn more about Northeastern University's commitment and support of diversity and inclusion, please see

To apply, visit

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