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Specialist III, Student Records AEL (Grant)

Employer
Lone Star College
Location
Texas, United States
Salary
Salary Not Specified
Posted Date
Oct 25, 2021

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Position Type
Administrative, Academic Affairs, Adult & Continuing Education Programs, Business & Administrative Affairs, Business & Administrative Support, Other Business & Administrative Affairs, Student Affairs, Student Activities & Services
Employment Type
Full Time
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Commitment to Mission

This job carries with it the obligation to uphold the Mission of Lone Star College (LSC) in carrying out the duties of the position. A commitment to positive interpersonal behaviors, professional communication, diversity, integrity, leadership, stewardship, respect and accountability to LSC students and employees is essential.

Cultural Beliefs
  • One LSC
  • Student Focused
  • Own It
  • Advance Equity
  • Cultivate Community
  • Choose Learning
The Chronicle of Higher Education’s “Great Colleges to Work For” is designed to recognize colleges that have been successful in creating great workplaces and to further research and understanding of the factors, dynamics and influences that have the most impact on organizational culture at higher education institutions.

Lone Star College was recognized in five areas: Confidence in Senior Leadership; Diversity; Facilities, Workspace & Security; Job Satisfaction; and Work/Life Balance .

Campus Marketing Statement

Lone Star College-System Office, University Park

Lone Star College offers high-quality, affordable academic transfer and career training education to 99,000 students each semester. LSC is training tomorrow’s workforce today and redefining the community college experience to support student success. Stephen C. Head, Ph.D., serves as chancellor of LSC, the largest institution of higher education in the Houston area with an annual economic impact of nearly $3 billion.

LSC, which consists of seven colleges, ten centers, two university centers, Lone Star Corporate College and LSC-Online, is continuously named Great Colleges to Work For by the Chronicle of Higher Education. To learn more, visit LoneStar.edu.

Lone Star College-System Office employees are based at one of two System Office locations; The Woodlands and University Park. Both are the site for multiple administrative departments and system-wide training programs.

Location address is 20515 SH 249 (SH 249 and Louetta Road) Houston, Texas 77070-2607.

Job Description



PURPOSE AND SCOPE:

The Specialist III, Student Records supports other staff by performing task oriented duties while providing clerical, analytical, administrative, and/or operational support under general supervision. Responsible for the collection, analysis, entry, and reporting of student data. Ensures adherence to state guidelines and compliance with deadlines. Work hours are split between LSC-Houston North Greenspoint, LSC-University Center @ Montgomery and all other LSC campuses and off-site community partner locations where AEL classes are offered.

This is a temporary, grant-funded position. Continuation of the position from one academic year to the next is dependent upon continued grant funding. Professional Development for TWC, HGAC and LSCS is required by the deadline.



ESSENTIAL JOB FUNCTIONS:

  1. Works with instructors when data is incomplete or inaccurate to ensure all studentdemographic data, personal profile, assessment, progress, outcome and achievement, attendance andcontact hour information is reported appropriately
  2. Serves as a resource and subject matter expert to Adult Education & Literacy Grant faculty, staff and administrators on topics relating to student records
  3. Receives data, checks for accuracy and completion, and prepares data for entry insystem. Makes necessary corrections to student records (e.g. TANF verification, enrollment forms, etc.)
  4. Processes, scans, indexes, and prints student information (both electronic and hard-copy) and other grant related documents
  5. Processes student information according to state guidelines ina timely manner
  6. Develops, implements and maintains procedures for the accurate and timely tracking of student dataas required by the TWC, HGAC and the AEL Grantparameters as needed
  7. Keeps informed of ongoing changes and developments in the system as they pertain todata entry, reporting requirements, and systemcapabilities
  8. Provides performance measure status and Measurable Skills Gain reports to the Director and other staff members ona weeklybasis
  9. Performs a variety of research and auditing functions to ensure and maintain data integrity; works with AEL faculty & staff to troubleshoot and resolve any discrepancies
  10. Assists with basic grant reporting requirements, following Federal and State guidelines regardingrecord keeping.
  11. Builds CE courses and updates class information including appropriate grant funding codes in TWC TEAMS database and aligns information with LSC reports.
  12. Responsible for other reasonable, related duties as assigned.




KNOWLEDGE, SKILLS, AND ABILITIES:
  • Strong attention to detail
  • Strong prioritization and time management skills
  • Ability to use software products
  • Ability to work on multiple projects


PHYSICAL ABILITIES:

The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items, such as papers, books, or small parts; or driving an automobile. No special physical demands are required to perform the work.



WORK SCHEDULE AND CONDITIONS:
  • Equipment used includes, PC workstation running on a LAN in a Microsoft Windows environment, calculator, phone and other general office equipment
  • Interface with internal and external contacts as needed to carry out the functions of the position
  • Work is performed in a climate-controlled office with minimal exposure to safety hazards


REQUIRED QUALIFICATIONS:
  • High School Diploma and at least 3 years of related work experience, or an equivalent combination of education and experience


PREFERRED QUALIFICATIONS:
  • Associate’s degree
Salary

Hiring salary range is $32,250 - $37,087.50

Lone Star College provides a hiring salary range for all posted full-time non-faculty positions. Where your salary offer would fall in that range is determined by your related experience and education. Should you receive an offer of employment from Lone Star College, the resume submitted in the application process will be utilized to calculate your salary offer. The information outlined below will provide the Office of Human Resources everything needed to determine an accurate starting salary.

Your resume should provide a complete picture of your work experience. The resume should include the following information for each position listed:

  1. Length of time (specific months and years) of employment
  2. If the position was full time or part time
  3. If the position was paid or unpaid
  4. Unofficial transcript for highest earned degree


Additionally, any certifications listed as required or preferred in the Lone Star College job description should be included in the resume submitted.

Benefits Marketing Statement

By joining our top-notch institution, you will enjoy being a part of an organization that offers a supportive, collegial work environment and excellent work/life balance. This includes a full comprehensive and competitive benefits package, a generous number of paid holidays and vacation days, wellness programs, tuition waiver, professional development opportunities and more.

Special Instructions

Go to the Job Search page, click on ‘My Activities’ at the top of the page. Under My Cover Letters and Attachments you will click on ‘Add Attachment.’ Please be sure to put the Job ID# in the title once you name your file for cover letters only, unless you attached your cover letter with your resume.

If you are applying for an Instructional position (i.e. Faculty, Adjunct Faculty, Instructor), please ensure you include the following to be considered: Resume/CV, Cover Letter, Teaching Philosophy, and unofficial transcripts.

You must limit your file name for any attachment to 40 characters or less.

How to Apply

ALL APPLICANTS MUST APPLY ONLINE ONLY

We will not accept application material received via fax, email, mail, or hand delivered.

Postings for part-time and adjunct positions are active for the academic year. By selecting the option to receive notifications on your profile, you will begin receiving electronic communication regarding new opportunities with Lone Star College (LSC).

If selected for an interview, a recruiter will contact you by phone, or email to schedule an interview.

Lone Star College participates in the E-Verify program, under which Lone Star College provides the federal government with information from each new employee's Form I-9 to confirm that the employee is authorized to work in the United States.

More information on the E-Verify program is available at www.dhs.gov/E-Verify .

Lone Star College is an EEO Employer. All positions are subject to a criminal background check.

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