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Sr. Administrative Assistant

Goodwin University
Connecticut, United States
Salary Not Specified
Posted date
Oct 19, 2021

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Position Type
Administrative, Academic Affairs, Academic Administration, Business & Administrative Affairs, Business & Administrative Support, Other Business & Administrative Affairs
Employment Level
Employment Type
Full Time
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Position Description Summary/Purpose :

This position provides personal, project and administrative support and assistance to managers and academic program directors.

Essential Job Functions/Primary Responsibilities :

(The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.)
  • Supports administrative needs of managers including AVP, Dean and Academic Program Director levels to include maintenance of students records, coordinates special events/projects within the department; maintains calendars; supports contract and payroll functions; drafts letters and contracts; coordinates mailings; develops marketing collateral with program directors; tracks grant and related information, and all other support as necessary.
  • Performs general clerical duties such as filing, photocopying, faxing and mailing; files, retrieves, tracks and maintains documents and reference materials.
  • Tracks and maintains various department records, including databases, mailing lists, employee and student supervisory files.
  • Resolves administrative problems and inquiries; serves on college committees.
  • Schedules, coordinates and sets-up for meetings and events; some local travel may be required.
  • Records, transcribes and distributes minutes of meetings.
  • Open, sorts and distributes incoming correspondence; draft letters; create and organize program binders; follow-up on phone calls.
  • Maintains office supply inventories and coordinates maintenance of office equipment
  • Collaborates with external partners; customer focused; ever-ready for assignment in fast-paced environment; positive can-do attitude
  • Prepares materials for scheduled meetings for supervisor
  • Conducts research as necessary on products, companies etc.; assembles and analyzes data to prepare reports and documents summarizing findings.
  • Collaborates with other administrative assistants within the department as needed such as Registrar, Marketing, Facilities, Communications and Academics.
  • Conducts all work in a safe manner and ensures all work safety practices are followed.
Other Functions
  • Track expenses and extract relevant data for reports; keep records.
  • Interact with internal and external stakeholders.
  • Organize meetings and events
  • Performs similar or related work as required, directed or as situation dictates.
  • Continues professional development and training; keeps current with trends.
  • Assists other department staff as needed to promote a team effort.

Minimum Required Qualifications :

Education, Training and Experience :
  • Associate’s degree required; Bachelor’s degree preferred
  • Corporate or manufacturing business experience a plus
  • Proven work track record
Special Requirements :
  • Valid CT Driver’s license and own insured vehicle
Physical and Mental Requirements :

Work Environment None Under 1/3 1/3 to 2/3 Over 2/3 Outdoor Weather Conditions X Work with fumes or airborne particles X Work near moving mechanical parts X Risk of electrical shock X Vibration X

Physical Activity None Under 1/3 1/3 to 2/3 Over 2/3 Standing X Walking X Sitting X Talking & Hearing X Using hands/fingers to handle/feel X Climbing or balancing X Bending, pulling, pushing X Driving X

Lifting Requirements None Under 1/3 1/3 to 2/3 Over 2/3 Up to 10 pounds X Up to 25 pounds X Up to 50 pounds X Up to 75 pounds X Up to 100 pounds X Over 100 pounds X

Vision Requirements:

X Close vision (i.e. clear vision at 20 inches or less)

_X_ Distance vision (i.e. clear vision at 20 feet or more)

_X__ Color vision (i.e. ability to identify and distinguish colors)

_X__ Peripheral vision (i.e. ability to observe an area that can be seen up and down or

left and right while the eyes are fixed on a given point)

_X__ Depth perception (i.e. three-dimensional vision, ability to judge distances and

spatial relationships)

___ No special vision requirements

(This job description does not constitute an employment agreement between the employer and employee. It is used as a guide for personnel actions and is subject to change by the employer as the needs of the employer and requirements of the job change.)

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