Space Systems Administrator

Boise State University
Idaho, United States
Salary Commensurate with experience
Posted date
Oct 26, 2021

View more

Position Type
Administrative, Business & Administrative Affairs, Facilities Management & Physical Plant, Jobs Outside Academe, Educational Service Providers
Employment Level
Employment Type
Full Time

Department Overview: 

The Capital Planning and Space Management (CPSM) department supports university leadership in the capital planning and capital budgeting processes to ensure annual budgets, multi-year plans and individual projects align with the university’s strategic vision. The department manages the official records of over 5.9 million gross square feet of university space and provides analyses of current and future space needs for Boise State. By providing programming studies, space utilization reports and space needs assessments the space management team is able to inform budget decisions that are crucial to the day-to-day operation and growth of the university.


Position Overview:

The Space Systems Administrator is responsible for managing and updating the University’s space management database; accurately auditing, recording, tracking and reporting space allocations; the physical verification and surveys of space; training and managing users of the space system; and developing policies and procedures for modifications to the database. In addition, the Space Systems Administrator assists the Senior Space Planner with space analyses, annual and ad-hoc reporting.


Essential Functions:

  • Manage and update the University’s space management database through the use of Archibus Smart Client and Web Central.
  • Serve as the University’s primary interface with the Archibus software and integration vendor; lead procurement and upgrade efforts, and obtain system troubleshooting assistance as needed.
  • Provide University space and building records reporting.
  • Manage users and permissions for the Archibus database and provide technical assistance and training including the development of user-specific documentation and training materials.
  • Develop and maintain standards for drawings referenced in Archibus.
  • Perform site visits and field verifications and conduct Annual Space Audits.
  • Collaborate closely with a variety of stakeholders, both internal and external.
  • Record and classify spaces based on space allocations following new construction, additions, renovations, relocations and departmental/divisional re-organizations
  • Assist the Senior Space Planner with space use analyses, studies for office reconfigurations and feasibility studies
  • Assist with the preparation of agendas and materials for space planning meetings
  • Develop and implement centralized operating standards, and practices, and procedures for updating and maintaining the accuracy of space and building data

Minimum Qualifications:

  • Bachelor’s Degree and 2 years experience or equivalent

Preferred Qualifications:

  • Archibus Space and Occupancy Module, Web Central and Smart Client Software
  • AutoCad or other Computer-Aided drafting program
  • Understanding of the Post-Secondary Education Facilities Inventory and Classification (FICM) methodology of space measurement and classification is preferred
  • The ability to read and understand architectural floor plans is preferred


Starting salary $44,574; commensurate with experience. Boise State University is committed to offering a benefits package that provides health and financial protection plans as well as resources to promote health and well-being. Our program provides flexibility so you can choose the benefits that are right for you and your family. Learn more about our benefit options at


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