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Project Management Coordinator

Employer
Linn-Benton Community College
Location
Oregon, United States
Salary
Salary Not Specified
Posted date
Oct 25, 2021

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Position Type
Administrative, Academic Affairs, Academic Administration, Business & Administrative Affairs, Business & Administrative Support, Other Business & Administrative Affairs, Community Relations & Institutional Outreach, Grants & Contracts
Employment Type
Part Time
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Posting

Posting Number: 0600963-NC Position Type: Classified Position Title: Project Management Coordinator Division/Department: Extended Learning Location Albany Campus, Albany, OR Job Summary:
Responsible for leading various department and program-related projects, from onset to completion, ensuring projects are delivered on time, within budget, and scope. Oversee all aspects of assigned projects: setting deadlines, assigning responsibilities, coordinating team action items, monitoring and summarizing progress of the project, providing updates to team and management, iterating as needed. Required Qualifications:
Education and Experience: Position requires an Associate’s Degree or a high school diploma plus a minimum of two years’ full-time experience in a related field.

Knowledge and Skills: Requires knowledge of general office practices, procedures, office technology and computer use. Also requires proficiency with computers, Excel Spreadsheet and Word software, attention to detail and accuracy of data entry and proofreading. Requires excellent communication skills, verbally and in writing. Ability to take initiative, problem solve, meet timelines, track and complete projects efficiently and effectively. Prefer customer service experience, working with diverse populations over the phone, via email, and in person. Prefer knowledge and understanding of community education, recreation, corporate training, driver education, special events or related program development. Prefer knowledge of social media, Google applications (G-suite), and online registrations systems.

Abilities:
Requires the ability to perform all of the duties of the position efficiently and effectively. Must be able to operate equipment of the position in a safe manner. Must be able to perform duties in a safe manner. Must be able to prioritize and coordinate work to meet tight schedules and timelines. Must be flexible with changing deadlines and goals. Must be able to communicate with a wide range of contacts in a manner that generates good public relations and reflects positively on the department and college. Must be able to work respectfully with individuals of all cultures, backgrounds, perspectives, and abilities. Preferred Qualifications: Physical Requirements and Working Conditions:
Position involves periods of extended standing plus light to medium work including stooping, kneeling, and carrying and lifting of light to medium weight materials, with or without an accommodation.

Work is normally performed in an office setting with little or no exposure to health and safety hazards. Substantial time is spent working at a computer. Schedule requires working some evenings with variation during breaks between terms and peak times. May require some early/late hours and some Saturdays. Requires travel between LBCC Benton Center and other locations within Linn and Benton counties. Must provide their own transportation. Essential Duties:
  1. Lead various projects throughout the department, including, yet not limited to: Customer Relationship Management and Project Management Implementation, Program and Department Level Visualizations, Online Registration Initiative, and other projects at the program and department level as they are assigned by the Director, Extended Learning.
  2. Work closely with the Director to set up and define project scope, including: impetus for project and overall desired result, strategy, team members involved, possible critical actions and due dates, overall timeline, budget, and team communication.
  3. Create staff action items and due dates for each project.
  4. Meet with team members as needed to deepen understanding of their area of responsibility and how it relates to the project, incorporate their expertise and questions into the project process, answer any questions, resolve issues, and keep the project moving forward.
  5. Support team members by providing direction and additional information (research, data, project details, etc.) so they can complete their project action items on time.
  6. Coordinate with the Director to communicate project implementation status with the team.
  7. Create Gantt chart visualizations for each project as needed.
  8. Coordinate overall project timeline, ensuring action items are in process, due dates are being met or updated accordingly, and Gantt charts remain updated with pertinent information.
  9. Lead research within the team to discover best practices, learn more about existing tools and processes, as well as ‘wish lists’ of best-case scenarios of improved efficiencies.
  10. Lead research on best practices in both the private and public sectors in regard to each project. Lead communication with outside agencies and partners, including, yet not limited to: local private businesses, other Community Colleges and Universities across the State and Country, and local public sector nonprofits, as needed.
  11. Lead communication and act as the department liaison with outside agencies as it relates to project management, development, implementation, evaluation, and potential ongoing administration.
  12. Develop evaluation processes and templates for feedback from each program and the department on the efficiency and effectiveness of any project in its implementation phase.
  13. Lead communication with the Director about all projects, including: project sustainability, team involvement, beta testing, next steps, and communication with the department, College, and other internal and external stakeholders, as needed.
  14. Prepare reports for the Director regarding projects, as needed and requested.
  15. Coordinate conversations with internal program and department staff and stakeholders about the project’s completion rate in regard to implementation, and evaluation.
  16. Develop systems for tracking, housing, and storing project evaluation data, including communicating with the Director about the internal and external stakeholder feedback.
Applicant Instructions:
Please complete the online application and upload or attach the following required documents:
  1. Resume
  2. Cover Letter


Transcripts from a non-U.S. college or university must be accompanied by an international credential agency evaluation. Please see “ Academic Transcript Information ” on the Employment Opportunities home page for more information and a list of agencies which perform this service.

Applications are reviewed for minimum qualifications. In order to be considered, your application must clearly show you meet the minimum qualifications for this position.

U.S. Veterans must attach proof of honorable discharge (Form DD-214, Copy 4) to their application to qualify for veteran’s consideration. Proposed Start Date: 11/01/2021 Full-time or Part-time Part-time Number of hours/week: 15 Posting Date: 10/25/2021 Closing Date: 10/29/2021 Open Until Filled: No Special Notes to Applicants:
As a condition of employment, all new employees are required to be compensated via direct deposit.

LBCC is an Equal Opportunity Educator and Employer.

LBCC offers a pay incentive to eligible employees who demonstrate proficiency in conversational Spanish when evaluated and formally certified by a college-approved professional or agency. Eligibility to apply for and receive bilingual pay incentives for Spanish and languages other than English are subject to the provisions of Administrative Rule 6025-06. For more information, please LBCC Bilingual Pay Incentive Administrative Policy . Salary Grade 16 Salary/Rate
$16.41/hour Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. How did you learn about this position? Please select one.
    • Mid-Valley Sunday Newspaper
    • Lebanon Express Newspaper
    • Oregonian
    • Latinos in Higher Education
    • HERC-Higher Education Recruitment Consortium
    • indeed.com
    • Chronicle of Higher Education
    • State Employment Department
    • LBCC Employment Opportunities Website
    • Eugene Register Guard Newspaper
    • Other Online Website (specify below)
    • Other (specify below)
  2. If you selected other above, please specify the website or other resource from which you learned of the position.

    (Open Ended Question)

Required Documents
Required Documents
  1. Resume
  2. Cover Letter
Optional Documents
  1. U. S. Veteran Proof of Honorable Discharge DD-214, Copy 4
  2. Academic Transcript


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