Business Administrator 1

Business Administrator 1 

Job ID: 41997
Location: Evanston, Illinois 

Department: Univ Enrollment
Salary/Grade: EXS/6

For full consideration, please include a cover letter and resume in your application.

Job Summary:
The Business Administrator 1 within the University Enrollment division administers operational, financial, & business functions in support of the division’s mission & in coordination with central offices such as HR, Budget, Facilities, IT, & Provost. Implements existing policy & ensures the effective, compliant, & efficient completion of daily administrative operations. May represent business area on internal &/or external administrative affairs.

Please note: Ability to lift and move up to 20 pounds.

Specific Responsibilities:

Work Complexity:

• Uses some judgment to adapt an advanced knowledge of skills, methods, practices, policies &/or procedures & a moderate degree of innovation, analysis & reasoning to complete work that is somewhat project oriented & involves some complex problems &/or decisions. 
• Administers policy.

Budget & Financial:

• Participates in determination of budget including fiscal resource allocation of appropriated, discretionary, endowment &/or gift revenues. 
• Directly responsible for payroll, purchasing, travel & entertainment (T&E) transactions & requesting new chart strings using NU protocol. 
• Ensures prompt payment of invoices, researching errors/delayed transactions. 
• Monitors open encumbrances & deficit chart strings and corrects as necessary.
• Responsible to stop an expense that is inappropriate or against deficit chart string. 
• Knowledgeable in NU Financials, Cognos & myHR; oversees staff training in same.
• Level III NU Financials approver.
• Manages Corporate Card compliance for eligible staff.
• Reviews & reconciles actual expenses to budget per NU Audit guidelines. 
• Approves funds reallocation within budget as necessary & appropriate.
• Maintains comprehensive knowledge of division-wide budget and ensures best practices are implemented and upheld. 

Human Resources & Security:

• In consultation with management, may administer HR solutions. 
• Processes hiring paperwork and coordinates onboarding for over 200 direct hire temps, tour guides, students, and part-time readers each year.
• Manages security access to university systems for staff within division.
• Oversees and submits yearly security audits.
• Maintains excellent working relationship with Office of Human Resources.

IT Services:

• Acts as liaison to IT to ensure technology systems are properly installed & maintained. 
• Appropriates and deploys necessary hardware, software & network infrastructure services from central or internal IT to all staff within the division.
• Issues work order requests for maintenance, repairs & upgrades.
• Monitors and maintains equipment inventory.
• Maintains excellent working relationship with Northwestern’s IT department.

Facilities & Safety:

• Completes appropriate section of annual SIMS survey following NU protocol. 
• Manages and communicates area safety plan for departments within the division. 

Strategic Planning:

• Administers & maintains existing strategic operation plans. 
• Recommends changes & improvements to administrative operations to ensure most effective & efficient use of revenue streams for faculty & staff recruitment, program development, research expansions, space planning, etc.

Supervisory:

• Provides work direction.

Miscellaneous

• Performs other duties as assigned.

Minimum Qualifications:

• Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree in a major such as business, accounting or related; OR appropriate combination of education and experience. 
• 2 years' administrative experience including budgets, finance, grants, facilities, &/or human resources; or other relevant experience.

Minimum Competencies: (Skills, knowledge, and abilities.)

• Excellent oral and written communication skills.
• Demonstrated proficiency with Smartsheet, Excel, PowerPoint, and Microsoft Word with the ability to quickly adapt to new software as needed.
• Ability to display high degree of judgment, discretion, tact, and confidentiality.
• Strong interpersonal skills.
• Ability to work effectively with time and volume pressures. Must be able to meet deadlines.
• Ability to collaborate effectively with colleagues.
• Ability to meet department and University goals and deadlines. 

Preferred Qualifications:

• Successful completion of a full course of study in an accredited college or university leading to a master's or higher degree; OR appropriate combination of education and experience

Please apply online at https://careers.northwestern.edu/psp/hr857prd_er/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=41997&PostingSeq=1

The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.

Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Click for information on EEO is the Law.