Records Specialist

Job Vacancy Announcement

Position Title

Records Specialist

Position Type

Staff

Department

Operations for Continuing Education

FLSA

Non-Exempt

Union/Non Union

Union

Full Time or Part Time

Part Time

Grade

7

Salary Range

Hiring Salary Range

$19.20 - $21.12/hourly

Fixed Term/Tenure Track (Faculty Only)

Regular or Temporary

Regular

Job Description Summary

Responsible for ensuring requested student schedule changes meet College policy requirements and are entered into Colleague in an accurate fashion. Supports unit’s primary function of processing admission and registration while providing timely, professional customer service to internal and external customers. Performs other duties as assigned.

Minimum Qualifications

1. High School diploma or equivalent.
2. Two to three years related experience in keyboarding, data entry, typing experience, training or required experience, and/or specialized skills/training.
3. A comparable amount of training and experience may be substituted for the minimum qualifications.
   
   

Criteria

CRITERIA : The following criteria, which are not the sole criteria used in the final hiring decision, will be used to review the applications of those persons who meet the stated minimum qualifications and to select those qualified applicants who will be interviewed. Other information and observations made during the interview process may be considered in the selection process. Resume required with the application. Please ensure that your documents address the criteria listed below for this position .

1. Answers questions and assists in resolving problems as they relate to the Operations process.
2. Codes, composes, and processes student registration forms.
3. Processes and verifies student information.
4. Makes changes as necessary to maintain student information files and keep records updated.
5. Makes changes to sections and courses in the database according to staff requests (updates).
6. Reviews and resolves student issues regarding class schedules.
7. Performs related work as required.
8. Compose and disseminate the update report.
9. Assist with scanning and retrieving grade rosters.
10. Post, change and verify grades in Colleague.
11. Identify, flag, and report requests not complying with the 48-hour cancellation policy.
    
    

Job Requirements

1. Must be available to work Monday, Tuesday, Thursday 8:30 am – 3:00 pm or
   Tuesday, Wednesday, Friday 8:30 am – 3:00 pm.
2. The work schedule is subject to change based on the needs of the department.
3. Ability to communicate effectively in spoken and written standard English.
4. As required by the 1986 Immigration Act, be prepared to present acceptable documentation showing your identity and that you are a U.S. citizen or an alien who is authorized to work.
5. A background investigation will be conducted prior to the offer of employment. A signed authorization for the release of personal information will be required if selected for an interview.
   
   

Is Background Check Required?

Yes

Posting Number

PGCC165711/12

Open Date

01/31/2022

Close Date

02/08/2022

Open Until Filled

No

Background Check Statement

Prince George’s Community College is committed to providing a safe campus community. PGCC conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, education verification, and when appropriate, a financial (credit) report or driving history check.

Special Instructions to Applicants

Prince George’s Community College values the safety of its students, faculty, and staff. As part of that commitment, the College has announced effective October 21, 2021, all students, faculty, and staff must be vaccinated against COVID -19 or tested for the virus weekly. As a prospective or new employee, you will be required to comply with this mandate and all the necessary safety protocols, including wearing a mask. Please direct your questions related to the vaccination, testing, mask mandates, and requirements for exemptions to VMPO@pgcc.edu .

Application Status ; you will receive an email acknowledging receipt of your application, upon which time no further communication occurs unless selected for an interview or the position is filled. If recommended for hire, communication is immediately sent to your references listed on your application. Also, you will receive an email notification from HireRight requesting you to submit authorization to complete a background investigation.
Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. * Which of the following best describes your level of completed education? (Education details must be included in your application.)
   • Master's Degree or above from an accredited college/university
   • Bachelor's Degree from an accredited college/university
   • Associate's Degree from an accredited college/university
   • One to two years of college credit (30 credit hours is equivalent to one year)
   • Less than 30 credits from an accredited college/university
   • High School Diploma or GED
   • None of the above
2. * Do you have two to three years related experience in keyboarding, data entry, typing experience, training or required course work/certification and/or specialized skills/training?
   • Yes
   • No
3. * How did you hear about this employment opportunity?
   • HERC
   • HigherEd Jobs
   • Hispanic Outlook
   • Indeed
   • Personal Referral
   • PGCC Website
   • Social Media (LinkedIn, Twitter, Facebook)
   • The Chronicle of Higher Ed
   • The Washington Post
   • Other: Please indicate below
   • Educause
4. How did you hear about this employment opportunity? If you selected 'Other' please indicate source:
   
   (Open Ended Question)
   
   

Applicant Documents
Required Documents

1. Resume

Optional Documents

1. Cover Letter
2. Letter of Recommendation 1
3. Letter of Recommendation 2
4. Letter of Recommendation 3