Associate Controller

Finger Lakes Community College is affiliated with The State University of New York (SUNY) and is currently recruiting for an Associate Controller at our main campus in Canandaigua, New York.

Finger Lakes Community College offers competitive salaries, rich benefits and retirement options which include New York State Employees Retirement System, Teachers Retirement System and SUNY Optional Retirement Program.

The Associate Controller serves as a key member of the Finance division staff and serves as a leader and mentor for staff in the division and across the college. This position directly assists the Controller in the maintenance of the institution’s financial health and manages monthly and fiscal year-end processes related to the College’s financial accounting system, as well as a variety of accounting, tax, account reconciliation and grant compliance processes to ensure accuracy, timeliness and that reported results comply with generally accepted accounting principles. The position shall directly support the efforts of the Controller including the implementation of all financial procedures and practices in accordance with college policies. The Associate Controller shall directly supervise staff assigned to Business Services, Payroll and Accounts Payable, and shall assist with the supervision of Accounting as needed in the Controller’s absence. The position also provides backup as needed to several financial areas of the college including purchasing/payables and general ledger responsibilities, therefore requires a vast knowledge and understanding of each of these functions and roles. The Associate Controller works independently to accomplish the majority of the responsibilities but also holds the ability to work well with a wide range of diverse individuals both internal and external.

Qualifications :

Educational Background: Bachelor’s Degree with major studies in accounting or related financial field required from an accredited institution of higher education. Master’s Degree and/or CPA preferred.

Experience: Required, minimum of five years’ experience in the area of financial accounting, ledger maintenance, and financial reporting within a computerized environment requiring knowledge of computerized accounting systems and accounting vocabulary. Demonstrated proficiency in the use of personal computers and spreadsheet software with the ability to produce complex financial analysis and reporting. Three years of successful supervisory experience in the area of finance, accounting, accounts payable, payroll, mailroom and/or copy center.

Special Skills: Excellent ability to communicate clearly in writing and orally, strong customer service orientation and ability to work well with diverse internal and external constituents in a team- oriented environment. Experience in governmental accounting, higher education, or not-for-profit experience. Experience with Ellucian Colleague is preferred. Ability to manage multiple projects and adhere to deadlines. Demonstrate diplomacy and professional communication skills with an ability to build consensus among strong, diverse perspectives

Specific Responsibilities:

General Accounting

• Maintains procedures manual for all areas under her/his areas of responsibility.
• Establishes and implements policies and procedures for the purchasing/payables and grants functions.
• Provides expert guidance on the impact of grant regulations and accounting issues on the organization.
• Hires, evaluates, and schedules the staff in the college’s Payroll, Accounts Payables, and Business Services departments.
• Participates in year-end financial closing, production of annual financial reports, and coordination of the annual audit activities.
• Monitors and reconciles all payroll accounts, prepare all tax remittances, and prepare all governmental filings and wage statements as required.
• Ensures timely and accurate reporting to federal, state and local agencies such as payroll taxes, sales and use taxes, 1098-Ts, etc.
• Assists in supervising the daily operations of the accounting department, including accounts receivable, general ledger accounting, and asset management.
• Directly supervises the business services functions, ensuring timely and accurate processing of mail and the full operations of the print shop.
• Directly supervises the accounts payable function ensuring accurate processing, distribution and reporting of multiple payable audits.
• Directly supervises the payroll function, ensuring accurate processing, distribution and reporting of multiple payrolls.
• Monitors the college’s accounting function and system of controls and makes recommendations to improve staff and system efficiencies where appropriate.
• Promotes a work environment that is positive, customer-service oriented, student-centered, and compliant with established policies and procedures.
• Provides leadership and service in the areas of finance and accounting, financial and managerial reporting, compliance, and fiscal controls, as well as maintenance of general ledger and preparation of various tax accounting.

Grants

• Facilitates and oversees all aspects of grants financial management with project directors across
• Interacts with the Grants Office to develop all grant budgets.
• Interact with the Grant’s Office to oversee and prepare sponsored program financial reports pursuant to requirements of all Grantor and Contract agencies and monitor all related receivables.
• Audits all claims against Grant Contracts and approves all payments Grant Funds in compliance with approved budgets.
• Conducts periodic meetings in conjunctions with the Director of Grants Development with the Provost, VP for Administration & Finance and Chief Advancement Officer to assess current grant status, compliance issues and assist with strategic planning for current and future grants.
• Monitors and communicates proper grant financial regulations, policies and procedures to Cabinet, Department Heads, Controller, PI’s, Development Officer, Director of Grants Development and other college members.
• Coordinates the preparation of all grant budgets during the conceptual phase with Principal Investigators (PI) and Director of Grants Development.

College departments and a variety of external funding sources.

• Coordinates the financial goals of the grants with the college policies and procedures with the grant directors and the granting agencies to reach goals, meet deadlines, and obtain the best results for our college programs.
  • Provides essential financial information to make critical decisions with the knowledge of both internal and external guidelines and regulations.

Cash Management

• In conjunction with the Controller, maintains cash position, monitors the college’s cash flow analysis, and ensures compliance with the cash investment policy.
• Monitors cash balances, initiates and approves cash transfers.
• Ensures all required reconciliations are accurate and current.
• Ensure signature authority over cash transfers is accurate and current and controls over the cash transfer process are adequate

Other

• Supervises, trains and evaluates assigned staff.
• Perform other related duties as assigned by the Controller and/or VP of Administration & Finance

Applicants interested in applying MUST submit the following documents via online:

• Resume/Cv
• Cover letter

The starting salary is $63,733.00 and will commensurate with experience. Position will be posted until filled.

FLCC is committed to diversity, equity and inclusion, and strives to provide an environment that embodies these principles. We strive to attract talented personnel from diverse backgrounds and traditions, particularly of race and ethnicity, gender, gender identity, sexual orientation, nationality, culture, religion, worldview and physical and mental abilities. As such, applicants from historically under-represented groups are highly encouraged to apply.

Finger Lakes Community College does not discriminate against any employee, applicant for employment, student or applicant for admission based on an individual’s race, color, national origin, religion, creed, age, disability, sex, gender identification, gender expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, veteran status, domestic violence victim status, criminal conviction or any other category protected by law. The College adheres to all federal and state civil rights laws prohibiting discrimination in public institutions of higher education.