About Oakton Community College :
Oakton Community College, a caring community of educators dedicated
to excellence and learning, invites applications for Assistant
Financial Controller (AFC-21)
A premier comprehensive community college, Oakton is 17 miles from
downtown Chicago. Oakton serves the near northern suburbs of
Chicago with campuses in Des Plaines and Skokie with buildings
totaling over 700,000 square feet of space resting on 192 acres.
These campuses serve almost 10,000 students annually that are
enrolled in over 82,000 credit hours of instruction. This position
will be based out of the Des Plaines campus. The College's
Operating Funds' budget (Education and Operations & Maintenance
Funds) for the academic year ending on June 30, 2021 amounts to
$74.1 million. The College has undertaken a five year, $68.5
million Master Plan which included the construction and recent
opening of the 93,000 square foot Margaret Burke Lee Science and
Health Careers building on the Des Plaines campus.
The College is known for its academic innovations, commitment to
serving students, solid financial position, and supportive
environment for both students and employees. Oakton seeks an
Assistant Financial Controller who is an innovative leader and who
will continue a strong tradition of excellence.
Candidates with a commitment to working in a culturally competent
environment are especially valued at Oakton.
We encourage applications from candidates who reflect the
increasing diversity of Oakton's student body and community,
enhance and promote engagement with other cultures, and have
demonstrated a commitment to working with and as part of a
multicultural faculty and diverse student body and community.
Basic Function and Responsibility:
The Assistant Financial Controller is responsible for directing the
daily functions of Bursar/Accounts Receivable and accounting, which
includes general ledger, accounts payable, fixed assets and
depreciation, property taxes, debt, and bank account transfers, as
well as, grant reporting and regulatory compliance. Develop and
implement administrative and accounting procedures. Responsible for
the overall management of grant accounting and compliance in the
post award phase, which includes grant contract procedures,
accounting and reporting, and compliance for the College's grant
portfolio. Interprets and implements rules and regulations to
ensure compliance and proper use of grant and contract funds.
Characteristic Duties and Responsibilities:
- Provide oversight in the maintenance of a complete and
systematic set of records of all financial transactions of the
College. Assume responsibility for all Budget and Accounting
Services department operations in the absence of the
- Evaluate, recommend, establish, and monitor business process
enhancement efforts including financial policy recommendations to
improve financial operations, internal controls, and customer
- Lead and manage the accounting, payables, and Bursar teams
including strategy implementation, ongoing operations, skill
maintenance and growth, coaching, feedback, and talent
- Prepare analysis for the property tax levy, and maintains all
tax levy schedules. Complete the reconciliation of the levy
receipts and proper allocation across funds.
- Monitor cash flow projections and evaluate investment options
for the College. Maintain a continuous audit of all cash and
investments and ensure the College is in compliance with cash and
investment policies and procedures.
- Responsible for monitoring and proper reporting of debt;
process wire transfers for bond payments.
- In collaboration with the Controller, direct the annual
independent audit and other compliance audits, including
preparation of supporting documentation, workpapers, schedules and
account analysis for audit purposes.
- Responsible for the overall management of post-award grant
accounting and compliance, which includes grant contract
procedures, accounting and reporting, and compliance for the
College's grant portfolio.
- Oversee the fiscal administration of all federal, state and
private source grant programs including the formulation,
interpretation and implementation of accounting procedures to
comply with government regulations, donor requirements and college
policies. Act as primary liaison with program monitors.
- Prepare the Schedule of Expenditures of Federal Awards (SEFA)
for the Single Audit.
- Represent the College and the Budget and Accounting Services
department by serving on various administrative committees and
coordinate administrative tasks within the department as requested
by the Controller.
- Oversee the preparation of regulatory reporting and provide
Federal and State regulatory guidance.
- Reviews recently issued GASB pronouncements and implementation
guidelines to determine financial impact to the College, if any,
and recommends new or revisions to existing College policies and
procedures to ensure compliance.
- Responsible for effective risk management actions regarding
knowledge retention, transfer & sharing, cross training, and
- Perform related duties and special projects as assigned by the
College's senior leadership team.
- Perform other job related duties as assigned.
- Bachelor's Degree in Business Administration, Accounting,
Finance or related field, or an equivalent combination of education
and experience from which comparable knowledge and abilities can be
acquired is necessary.
- CPA certification.
- Seven (7) years of public accounting experience in government
or not-for-profit organizations.
- At least three years of supervisory experience.
- Prior experience with grant and regulatory compliance, and must
demonstrate fiscal responsibility.
- Experience with Microsoft Office Suite. Intermediate level of
word processing (Microsoft Word preferred) and advanced spreadsheet
application (Microsoft Excel preferred) skills are
- Ability and willingness to work cooperatively with a diverse
population, courteous, dependable, and personable with strong
verbal and written communication skills.
- Ability to function in a team environment and possess strong
leadership skills. In depth analytical and problem solving skills
utilizing logical business judgement.
- Demonstrate ability to promote an inclusive environment that
reflects the broad diversity and backgrounds represented by our
students and employees and which every individual feels respected
- Related Master's degree.
- Experience with Ellucian Banner or other higher education
focused ERP software.
- Financial auditing experience including Single
- Possess working knowledge of federal regulations regarding
fiscal management of federal funds in accordance with OMB
- Experience in a community college or similar
- Experience with an ERP implementation.
- Normal office physical demands.
- Duties are performed indoors in the usual office.
Mobility to move from building to building on-Campus. Work is
performed in a general office environment and is sedentary in
nature. Little or no exposure to adverse working conditions.
Administrative supervision is received from the Controller.
Administrative supervision is exercised over accounting staff,
payables staff, the Bursar staff, and student employees.
SALARY: Low: $95,048; Midpoint: 125,966; High: $156,880
Oakton Community College requires all employees to adhere to a
Vaccination /Testing Mandate and Mask Requirement.
Oakton Community College does not currently have a work form home
policy and employees, are required to report to campus.
To become an applicant, interested individuals must complete the
online application linked from the posting found on the Oakton
website. Electronic copies of a cover letter, resume/cv, list of
three (3) references with contact information and transcripts must
be submitted by the applicant via uploading to the Oakton
employment website. Please indicate the position code (AFC-21) on
the cover letter. Uploaded documents need to be under 2 MB in size
and in either .doc, .txt, or .pdf format. A total of 8 separate
documents may be uploaded to an application file that has been
successfully submitted to the College.
An UNOFFICIAL copy of transcripts must be submitted at the time of
application by the applicant.
***Official transcripts for all degrees earned are only required
prior to appointment.***
Official transcripts or a placement/credential file should be
e-mailed to firstname.lastname@example.org.
Official transcripts or placement/credential files sent by postal
mail should be sent to:
Oakton Community College
Assistant Financial Controller (AFC-21)
c/o Human Resources Department
1600 East Golf Road
Des Plaines, IL 60016
Please contact Matthew Robitaille, Employment Coordinator at
847.635.1868 or email@example.com if you encounter any
difficulties with electronic submission of these documents.
Posted positions may be removed from the Oakton website without
notice when it is determined that no additional applicants are
Appointment to an administrator position is contingent upon
approval by the College's Board of Trustees.
Interviewees will be reimbursed for expenses associated with travel
in excess of 50 miles to the interviews.
Oakton Community College is an equal opportunity, affirmative
action institution, committed to employing competent, qualified
individuals. Oakton Community College does not discriminate on the
basis of race, color, creed, religion, national origin, disability,
age, marital status, military status, socioeconomic status, sex or
gender, gender identity, or sexual orientation in admission to and
participation in its educational programs, college activities and
services, or in its employment practices.