Department of Teaching and Learning Administrative Assistant

Employer
University of Wisconsin-Oshkosh
Location
Wisconsin, United States
Salary
Salary Not Specified
Posted date
Oct 22, 2021

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Position Type
Administrative, Academic Affairs, Academic Administration, Business & Administrative Affairs, Business & Administrative Support, Student Affairs, Student Activities & Services
Employment Level
Administrative
Employment Type
Full Time


Official Title: Administrative Assistant II Business Title: Department of Teaching and Learning Administrative Assistant Employment Class: University Staff FTE: 1.0 Compensation: $17.00-$18.00 per hour FLSA Status: Non-exempt Terms of Employment: Continuous Position Summary:
This position reports to the chairperson of the Department of Teaching and Learning on the University of
Wisconsin Oshkosh campus. The position requires a willingness to work collaboratively in a respectful
and professional environment. Responsibilities include accurate, timely and professional support to the
chairperson, faculty, students, staff, collaborators, and the general public.

UW Oshkosh provides a competitive benefits package for all benefit-eligible positions. Click here for more details.

Responsibilities
Provides administrative support for a department, group of professionals, or to the manager of a work group consisting of professional staff and subordinate supervisors in support of unit goals, under general supervision

60% Office Operations

Support day-to-day procedural operations, such as building courses, assisting with website
updates, and managing phone and email inquiries.

Coordinates and keeps records of budget transactions and departmental expenditures, consults with Department Chair on current budget amounts, needs, allocations and coordinates personnel transactions.

Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations

Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities

Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums

Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision

Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures

20% Student Support

Respond to and assist students with program processes, such as admission and course
enrollment. Preserve confidentiality of all program files and student records. Communicate as
needed with students regarding all relevant program information. Study and keep abreast of policies and procedures associated with the teacher licensure, etc.

15% Supervision of Student Personnel

Coordinates the hiring of student workers and graduate assistants. Supervises student personnel
including work-study students and acts as liaison between graduate student assistants and
department faculty. Prepares schedule of student work hours each semester. Completes
paperwork for hiring graduate assistants. Facilitates work of graduate assistants. Prepares
workspace and computer equipment for graduate assistant and student worker work area. Trains
new employees, including faculty, staff, and students in the use of office equipment.

5% Other duties as assigned Qualifications Required:
• Ability to manage complex issues, effectively organize work to meet multiple and impending deadlines
and maintain attention to details while taking direction from multiple stakeholders.
• Advanced knowledge of Microsoft Office Suite including Word, Excel and Access and Google.
• Ability to learn and apply new software applications to optimize efficiency.
• Above average decision-making, prioritizing and problem-solving skill.
• Ability to write grammatically correct correspondence, speak and convey thoughts clearly and interact
considerately with others.
• Organizational skills related to records management, collection and interpretation of data and course
scheduling.
• Ability to exhibit initiative and independent judgment, supervision only as needed in conjunction with
tasks and projects.
• Demonstrated commitment to diversity, equity, and inclusion. Preferred:
• College-level coursework or 2-year Associate Degree from an accredited institution.
• Knowledge of complex, interactive information system such as PeopleSoft.
• Knowledge of purchasing, budget tracking and reporting methods, and requisite systems (i.e. WISDM,
PeopleSoft, and other general bookkeeping systems.
• Proficiency with Basic web content management systems such as WordPress.
• 2 or more years of recent, relevant administrative support experience.
• Advanced skills of Microsoft Office Suite, including Word, Access, and Excel.
• Ability to access student /course/ faculty information, and familiarity of student grade/program appeals
procedures.
• Knowledge of University Policies in relation to development of new programs/courses/certificates is
desired. To Apply:

Applicants must submit the following documents using the online application:

• Cover letter
• Resume
• Contact information for 3 professional references

For questions regarding your application and additional options to apply, contact Human Resources at recruitment@uwosh.edu or 920-424-1166.

Application Deadline:

TO ENSURE CONSIDERATION: Applications received by November 7, 2021 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration.

If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact the Office of Human Resources.

Legal Notices:

AA/EO Statement
The University of Wisconsin Oshkosh (UWO) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. We strongly encourage women, minorities, people with disabilities and veterans to apply. UWO, in compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, does not discriminate on the basis of race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status.

DEI Statement
Diversity drives innovation, creativity, and progress. At the University of Wisconsin Oshkosh, the culture, identities, life experiences, unique abilities, and talents of every individual contribute to the foundation of our success. Creating and maintaining an inclusive and equitable environment is of paramount importance to us. This pursuit prepares all of us to be global citizens who will contribute to the betterment of the world. We are committed to a university culture that provides everyone with the opportunity to thrive.

Reasonable Accommodations
UWO provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact afaction@uwosh.edu or 920-424-1166. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

Confidentiality of Applicant Materials
UWO is a State agency and subject to Wisconsin's Open Records Law. UWO will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin's Open Records law. In certain circumstances, the identities of "final candidates" and/or the identity of the appointed applicant must be revealed upon request.

CBC & Reference Check Policy
All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

Work Authorization
The University of Wisconsin Oshkosh does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

Annual Security and Fire Safety Report (Clery Act)
For the UWO Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see https://uwosh.edu/police/ , or call UWO Police Department, at (920) 424-1212 for a paper copy.



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