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Program Coordinator II - Montana Campus Compact

University of Montana
Montana, United States
Salary Not Specified
Posted Date
Oct 25, 2021

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Position Type
Administrative, Business & Administrative Affairs, Other Business & Administrative Affairs, Community Relations & Institutional Outreach, Student Affairs, Minority & Multicultural Affairs
Employment Type
Full Time
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The Montana Campus Compact invites applications for a Program Coordinator II to oversee new site development, AmeriCorps candidate recruitment, Criminal History Checks, training design and program evaluation for the MTCC AmeriCorps program. This position works as part of a team, with significant responsibility and leadership roles. MTCC will support 54 AmeriCorps (full-year and part-time) members in the areas of K-12 success, postsecondary access and college completion initiatives. This position will recruit, manage and supervise student employees, including a Work Study student and/or student intern.

Key duties and responsibilities include:
  • Co-leads implementation of robust candidate recruitment processes for MTCC’s National Service programming
  • Outreach to regional and national academic programs related to MTCC AmeriCorps program focus areas, recruit new AmeriCorps host sites
  • Writes and submits service opportunity listings within eGrants system;
  • Implementation of Montana focused job and volunteer fair outreach
  • Oversees America Learns, Impact Reporting, and eGrants compliance
  • Monitors and reviews time log narratives for compliance and hours to ensure members and host sites are on track to complete their term of service
  • Maintains and monitors monthly compliant enrollments/exits and reports of AmeriCorps Members in eGrants
  • Evaluates AmeriCorps program and partners for efficacy and success
  • Conducts compliant criminal history checks for all national service participants and staff (NSCHC) maintains up-to-date knowledge of the NSCHC procedure
  • Oversees True Screen and Field Print Criminal History checks, producing new procedural guidelines as needed and maintaining compliance
  • Ensures all paperwork and NSCHC are complete as needed for enrollment
  • Manages all logistical needs for AmeriCorps trainings
  • Maintains reporting and data collection processes
  • Contributes to the preparation and publication of MTCC’s Annual Report and other publications
  • Contributes to the development and updates of AmeriCorps program procedures and forms including Member Agreement/Certification
  • Collaborates with MTCC staff to coordinate statewide and regional training events
  • Contributes and maintains AmeriCorps related content on MTCC’s website and social media, and develops content related to training resources, member service reflections and partnership development for MTCC programs
  • Contributes to the production of two monthly newsletters for the Campus Compact network
  • Reviews scholarship and award applications
  • Provides logistical support for National Days of Service including the statewide MLK Day of Service-Read for Peace project
  • Contributes to MTCC’s Diversity, Equity, Inclusion and Accessibility (DEIA) work
Upon completion of training, the incumbent will understand the Montana Campus Compact in detail, be skilled in using the eGrants and my AmeriCorps portal systems and MTCC filing and office processes, and will be able to clearly articulate the MTCC mission and engage with staff from affiliate campuses and the public.

Required Skills
  • Professional experience in a nonprofit and/or higher education setting
  • Program and/or project leadership and management experience
  • Strong organizational skills
  • Understanding of adult learning theory, situational leadership, and effective facilitation
  • Knowledge of volunteer recruitment
  • Excellent communication skills, both written and oral, including excellent public speaking skills and the ability to effectively communicate with diverse populations and stakeholders
  • Strong computer skills, including proficiency with office hardware (computers, telephones, printers, scanners) and software, including the following Microsoft products: Word, Excel, Outlook, Publisher and Access
  • Knowledge about Montana culture and communities, including experience in the higher education and nonprofit sectors
  • Ability to travel throughout the state
  • Ability to work independently and maintain consistent office hours, between 8:00 AM and 5:00 PM, Monday through Friday, throughout the calendar year (including summers)
Preferred Qualifications
  • Bachelor’s degree in education, social science, public administration, or a related field, plus two years of relevant work experience
  • National Service (i.e. AmeriCorps, VISTA, Peace Corps) experience
  • Evaluation experience
About the MTCC , and UM

Montana Campus Compact (MTCC) advances the public purposes of colleges and universities by deepening their ability to improve community life and to educate students for civic and social responsibility. As a statewide network of campuses, MTCC engages students, faculty, administrators, and community volunteers to address critical community needs through strong campus-community partnerships. Hosted by The University of Montana, the MTCC Network Office facilitates the work of Campus Compact institutions throughout Montana by securing funding, administering programs, organizing training, and providing technical support for program participants, grantees, and partners.

The University of Montana is a unit of the Montana University System with over 10,000 students. It is located in Missoula, a culturally vibrant community of about 72,000, surrounded by mountain grandeur which was recently ranked in the “top 20 best college towns with a population of less than 250,000” by the American Institute for Economic Research and ranked 9th in Outside Magazine’s “The 16 Greatest Places to Live in America” in 2014. Many national publications recognize Missoula for its high quality of life. Abundant recreational opportunities in surrounding state and national forests and nearby Glacier National Park and Yellowstone National Park complement a thriving intellectual atmosphere. The University of Montana offers eligible employees a generous benefits package that positively separates UM from other local employers and offers many programs and policies to support work-life balance for its employees.

The University of Montana is an Affirmative Action/Equal Opportunity employer and has a strong institutional commitment to the principle of diversity in all areas. In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its five priorities for action : Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always"; partner with place; and proudly tell the UM story.

To learn more about the University of Montana and Missoula, please visit the links below.

Position Details

Position Title: Program Coordinator II

Position Number: New

Department: Montana Campus Compact

Work Schedule: Full-time, 1.0 FTE (40 Hours a week), Monday through Friday 8:00 am to 5:00 pm, 12 months/year.

Salary: $16.25/hrCurrent employee’s rate of pay for this position will be determined by the staff compensation plan and will minimally be this posted salary. For questions and details regarding the staff compensation plan, email the Compensation Department .

Union Affiliation: FOCUS-MFPE

Probationary Period: Six months minimum

Benefits Include : Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program.

Criminal Background Investigation is required prior to the Offer of Employment In accordance with University regulations, finalists for this position will be subject to criminal background investigations. ADA/EOE/AA/Veteran's Preference Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law. References: References not listed on the application materials may be contacted; notice may be provided to the applicant. Testing: Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions. Employment Eligibility: All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).

How to Apply

Priority Application Date: Sunday, November 14, 2021 by 11:59 PM (Mountain Time)

Complete applications received by the ‘Priority Application Date’ will be guaranteed consideration. The position will remain open until filled. Candidates are required to submit the following materials online via "New Resume/CV" button below.

A complete application Includes:

  1. Letter of Interest – addressing your qualifications and experience related to the stated required skills for the position. A general letter salutation such as “Dear Search Committee” or “Dear Hiring Manager” is acceptable.
  2. Detailed Resume – listing education and describing work experience.
  3. Professional References – names and contact information for three (3) professional references.

Job Location Missoula, Montana, United States
Position Type Full-Time/Regular

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