Program Coordinator

Lewis and Clark College
Oregon, United States
Salary Not Specified
Posted date
Oct 25, 2021

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Position Type
Administrative, Academic Affairs, Academic Administration, Other Academic Affairs, Business & Administrative Affairs, Business & Administrative Support
Employment Type
Part Time
Attention Current Lewis & Clark College Employees: In order to apply for posted positions, please close this window and log into Workday and click on Talent and Performance to apply internally.
Working at Lewis & Clark College

The campus is located on 137 acres of beautifully landscaped grounds in Portland’s southwest hills. Our strong commitment to sustainability is reinforced through recycling programs, energy conservation, alternative transportation options, and farm to fork initiatives. For benefit-eligible positions, we offer a competitive benefits package that includes options for health, dental, vision, tuition, life insurance, retirement and more.

Lewis & Clark College is committed to achieving a diverse workforce. Candidates from diverse backgrounds are encouraged to apply. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, gender identity, sexual orientation, marital status or age.

Job Purpose

The Program Coordinator provides administrative and operational support for two existing grant funded programs: the Teaching Excellence Program (TEP) and the Pathways to Success in STEM Program (and other future institution-wide, grant-funded programs). This person will collaborate and consult with Program Directors to support program objectives and report to the Director of the Teaching Excellence Program. The Program Coordinator manages logistical needs of multiple program elements, helps plan and implement events, monitors the program budget, aids with program assessment, and assists with programmatic planning.

What You'll Do

Administrative and Operational Duties (40% of the time)
  • Independently implement, administer and evaluate day-to-day activities of the programs.

  • Acts as key contact for each program.

  • Develop, revise, and implement procedures for each program.

  • Lead administrative functions for the program.

  • Locate and manage documents.

  • Collect and analyze data and create reports.

  • Oversee and perform duties associated with scheduling, organizing and operating complex conferences, seminars, and events, including arranging vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event budget.

Programmatic Support (15%)
  • Assist Faculty Directors in implementing initiatives designed to foster innovative, inclusive educational environments that enhance student engagement and persistence/retention.

  • Assist Director of TEP in coordinating workshops on a range of teaching and learning topics, grounded in pedagogical research and designed to meet the needs of College of Arts and Sciences faculty and students.

Outreach and communication (10%)
  • Represent the programs within the College and to external constituencies.

  • Create, maintain, modify, and/or ensure accuracy of content in various communications, including program websites.

  • Help recruit student participants for STEM Pathways programs

Intermediate Bookkeeping (20%)
  • Oversee and/or process a variety of complex financial transactions.

  • Produce, monitor, and reconcile budget statements.

  • Research, identify, and resolve discrepancies.

Supervise student employees (15%)
  • Assist TEP Director in supervising TEP Student Partners

  • Recruit Early Research Interns and Xplore leaders.

  • Train and supervise Xplore leaders.

Must Haves
  • Associate degree (A.S., A.A.), two-year technical certificate (or 2-3 years of College), or 2 years of college coursework

  • 2 years of directly related job experience

  • Advanced computer skills, word processing, spreadsheet, scheduling and database programs.

  • Budgeting and accounting skills.

  • Demonstrated ability to work collaboratively and effectively with various constituencies, including campus administrators, teaching faculty, and support staff.

Nice to Haves
  • Bachelor's degree

Work Schedule
  • Part-time

  • 15 hours per week

  • Benefits Eligible: No

Pay Rate
  • $23.12 per hour

Physical Requirements
  • The job works primarily at a desk or is otherwise involved in activities requiring little lifting, climbing or working in tiring positions

  • Climbing stairs, standing, sitting, walking, repetitive hand movements (e.g., typing), hearing, seeing, talking

Directions for Cover Letter

Please upload your cover letter on the My Experience screen in the resume section.

Lewis & Clark College adheres to a nondiscriminatory policy with respect to educational programs, activities, employment, and admission. We do not discriminate on the basis of actual or perceived race, color, sex, religion, age, marital status, national origin, the presence of any physical or sensory disability, veteran status, sexual orientation, gender identity, gender expression, or any other basis prohibited by applicable federal, state, and local laws. The Associate Vice President of Human Resources has been designated to handle inquiries regarding employment- and disability-related non-discrimination policies. Title IX inquiries may be directed to the Title IX coordinator or deputy Title IX coordinators

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Reasonable Accommodation

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

Background Check

Lewis & Clark College will conduct a background check on the finalist, which will include a criminal record check. If a conviction is discovered, a determination will be made whether the conviction is related to the position for which the individual is applying or would present safety or security risks before an employment decision is made. A criminal conviction does not necessarily automatically bar an applicant from employment.

Eligibility to Work

In order to comply with US Homeland Security Department regulations, all employees must complete an I-9 form in Workday prior to or no later than the first day of work and bring originals (no photocopies) of their supporting documentation to Human Resources no later than the 3rd business day of employment. Failure to have a completed I-9 form on file with the College will result in immediate termination of employment.

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