Administrative Assistant - President's Office/Marketing

Employer
Sierra College
Location
California, United States
Salary
$25.00 - $25.00
Posted date
Oct 22, 2021

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Position Type
Administrative, Business & Administrative Affairs, Business & Administrative Support
Employment Level
Administrative
Salary Band
Up to $29,000
Employment Type
Full Time

Sierra College is committed to Guided Pathways to increase student achievement and timely goal completion and to close equity gaps. In that spirit, the Program Director is responsible to ensure areas of oversight afford an inclusive educational and employment environment and are focused on equitable outcomes for all. Under the administrative direction of an assigned Educational Administrator, this position provides leadership and operational direction for the college’s Dual Enrollment program. The position establishes and reviews internal policies and procedures while ensuring compliance with Title 5 and District policies as well as other applicable State, Federal laws and regulations, while performing the more technical and complex tasks relative to assigned areas of responsibility.

Sierra College has a strong commitment to the achievement of equity and inclusion among its faculty, staff and students and values the rich diverse backgrounds that make up the campus community. The Program Director must demonstrate a profound understanding of and experience with successfully supporting individuals with varying backgrounds. This includes persons with disabilities, various gender identities, sexual orientation, individuals from historically underrepresented communities and other groups to ensure the District provides strategies for success and pro-active, student-centered practices and policies committed to eliminating equity gaps and promoting a college-going culture.

 

REPRESENTATIVE FUNCTIONS:
1. Lead the development, implementation, supervision, and evaluation of all Dual Enrollment efforts working with Dual Enrollment Faculty Coordinator(s), Enrollment Services Outreach Manager, and other Instructional and Student Services Faculty and Staff as well as High School partners.
2. Work collaboratively with Sierra College Instructional Division Deans and Department Chairs as well as High School District and campus leadership to develop dual enrollment course offerings as well as establish and evaluate Dual Enrolment Pathways with a goal of creating seamless pathways and a college going culture aligned with achieving student equity goals.
3. Work with Dual Enrollment Faculty Coordinator(s) to implement robust professional development programing for all dual enrollment stakeholders including Sierra College and High School Partner faculty and staff.
4. Coordinate hiring, training, and evaluation of all new and returning dual enrollment faculty in conjunction with Dual Enrollment Faculty Coordinator(s) and Division Offices.
5. In conjunction with the Instruction Office and Enrollment Services, assist with leadership of Sierra College’s Articulation and Academic Enrichment program operations, policies, and procedures.
6. Provide data development, collection, and analysis on all dual enrollment efforts to assist with program evaluation and direction. Complete annual reports for California Community College Chancellors Office.
7. In alignment with District student success and equity goals, establish, monitor, and report on programmatic goals for Dual Enrollment program including targets for student and courses, equity specific goals, and student success metrics. Collaborate with College stakeholders and K-12 partners to synthesize goals and data for program improvements and adjustments.
8. Align Sierra College Dual Enrollment programming to National Alliance of Concurrent Enrollment Partnerships (NACEP) Accreditation Standards.
9. Manage Dual Enrollment Budget with assistance from designated Administrative Assistant.
10. Work with Dual Enrollment Advisory Committee in the development of recommendations for short and long-range plans and goals for dual enrollment programs related to policies and procedures, professional development, equity efforts, and evaluation.
11. Assist Executive Dean and Vice President with the creation and approvals of Instructional Services Agreements with High School partners.
12. Assist Enrollment Services and Marketing with outreach and recruitment efforts, materials, and communication related to Dual Enrollment Program ensuring equity-mindedness.
13. Interpret, articulate, implement and monitor compliance with federal and state requirements, local Board and Administrative Policies, applicable human resources, and business services processes.
14. Attend, participate, and represent the college in relevant professional conferences, associations, and trainings related to student equity and success; attend, participate and represent the college in K12 and college partnership meetings; maintain awareness of new trends and developments regarding integrative planning and community college initiatives.
15. Perform other related duties as assigned.

 

MINMIMUM QUALIFICATIONS: The following describes the education, experience, knowledge, skills and abilities required to enter the job and successfully perform the assigned duties.
Education and Experience Guidelines— Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Education/Training: A Master’s degree from an accredited college or university.
Experience:
• Two (2) years of experience or the equivalent preferably with Dual Enrollment programs or minimally in one or more of the following fields.
• Administration of a program for students transitioning into in an institution of higher education.
• Teaching, counseling, or administration in secondary or higher education, working predominantly in programs related to college and career readiness.
• Administrative or supervisory experience in industry, government, public agencies, the military, or private social welfare organizations, in which the responsibilities of the position were predominantly or exclusively related to dual enrollment.

Knowledge of:
• Pertinent federal, state and local laws, codes and regulations pertaining to K-12 and Community College Partnerships.
• Current higher education, retention and success trends, issues, strategies, regulations and compliance in the state, regionally and nationally.
• Higher Education and K-12 educational systems including policies, guidelines, and standards regarding Dual Enrollment programs.
• Methods to successfully support individuals with varying backgrounds, which includes persons with disabilities, various gender identities, sexual orientation, individuals from historically underrepresented communities and other groups.
• Collaborative problem solving and conflict resolution techniques.
• Accounting and budgeting methods, audit procedures, statistics, and data interpretation.
• Management concepts and practices, including change management, organizational and motivational techniques.
• Personnel management practices and techniques of supervision and staff evaluation.
• Employment processes, collective bargaining processes, data collection, and report writing.
• Laws, regulations, and legislation relevant to assigned program areas.
• Safety practices.
Ability to:
• Manage and direct the activities of and provide effective leadership for a Dual Enrollment program.
• Envision, develop and maintain short and long-term strategic plans.
• Coordinate and direct student success programs for general and specific identifiable student populations.
• Apply an equity-minded framework and ensure programs, services and processes are designed and delivered to assist with the recruitment and support the varying needs of all students. • Supervise, organize, and review the work of assigned staff involved in the development, implementation, and evaluation of Dual Enrollment programming.
• Recommend and implement goals, objectives, policies and procedures for providing dual enrollment coursework and programming that is culturally-responsive to the populations being reached.
• Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals.
• Participate in the preparation and administration of assigned budgets.
• Promote comprehensive solutions involving a diverse body of stakeholders.
• Bridge gaps between Sierra College and High School partners.
• Conduct ongoing research and evaluation of best practices.
• Identify and respond to sensitive organizational issues, concerns, and needs.
• Plan, organize, direct, and coordinate the work of assigned staff.
• Compile data and prepare accurate reports.
• Demonstrate an awareness and appreciation of the cultural diversity of the community.
• Adhere to critical deadlines while working with frequent interruptions.
• Establish and maintain effective working relationships.
• Commit to equity and student success.
• Interact and work effectively with a diverse population utilizing exceptional interpersonal and intercultural skills.
• Perform consistently under the pressure of deadlines and other administrative demands.
• Plan and manage in an environment of shared governance.
• Demonstrate integrity and consistency.
• Communicate effectively verbally and in writing.
• Effectively coordinate group work efforts.
• Effectively utilize social/interpersonal skills.
• Utilize listening and negotiating skills.
• Interact effectively with District faculty and staff, and the community.
September 2019 Program Director – Dual Enrollment Page 4 of 4
• Set priorities and establish goals and objectives.
• Organize work and manage time effectively.
• Conduct effective meetings.

PHYSICAL DEMANDS AND WORKING ENVIRONMENTThe conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Environment: Work is performed primarily in a standard office setting and requires occasional travel to local high school districts and campuses.
Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally walk, stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.
Vision: See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents; and to operate assigned equipment.
Hearing: Hear in the normal audio range with or without correction.

 

Sierra College is a Community College located near Sacramento, California where a heavy emphasis is placed on academic excellence and student success. Since its founding in 1936, Sierra College has focused on quality instruction and meeting the evolving needs of the students and communities that it serves. The Sierra Community College District covers more than 3,200 square miles and serves the Northern California foothill counties of Placer and Nevada, as well as parts of El Dorado and Sacramento. We serve over 18,000 students throughout the region in both on-ground and online courses, including students at our main Rocklin Campus as well as at three centers located in Grass Valley, Tahoe/Truckee, and Roseville. Our District prides itself on academic excellence, having been named an Aspen Prize for College Excellence eligible institution for 2019.  
 
Sierra College has a strong commitment to the achievement of equity and inclusion among its faculty, staff, and students and values the rich, diverse backgrounds that make up the campus community. A strong candidate for this position must demonstrate a profound understanding of and experience with successfully supporting individuals with varying backgrounds. This includes persons with disabilities, various gender identities and sexual orientations, as well as individuals from historically underrepresented communities and other groups. Our District is committed to providing strategies for success and proactive student-centered practices and policies focused on eliminating equity gaps to ensure the District provides an inclusive educational and employment environment focused on strategies for success and equitable outcomes for all.  
 
As an institution, Sierra College is committed to eliminating the equity gap in all student populations with dynamic, learner-centered practices and policies that fully engage the college community.  The ideal candidate will share the College’s commitment to helping its racially and socioeconomically diverse students succeed in their degree and career objectives. Currently, Sierra College enrolls 18,300 students per term, where approximately: 21% of Sierra College’s students are Latin(o)(a)(x)(e), 3% are African-American, 3% are Filipino, 6% are Asian-American, 1% are Native American, 1% are Pacific Islander, 7% are multiracial and 57% are White.  
 
The successful candidate will join a College dedicated to the use of culturally responsive strategies and methods that meet the varying needs of our students, faculty, staff, and surrounding community. Sierra College demonstrates its commitment to equity by supporting ongoing professional development for students, faculty, and staff. These opportunities include trainings and workshops on equity and inclusion, SC4 (Sierra College Community, Creativity, Culture, and Collaboration Training), active Academic Senate standing committees concerned with student success and equity, a Presidential Equity Advisory Committee (PEAC), culturally responsive student engagement centers, support for our undocumented and AB540 students, campus-wide equity summits, a robust set of programs, events, and conferences related to equity-mindedness and supporting the success of our diverse students. 

 

 REQUIRED APPLICATION DOCUMENTS:
  

  1. A Sierra College application, 
  2. A resume, and
  3. A cover letter of no more than 4 pages that addresses:  
    • Please describe the transferable experience, knowledge, skills and abilities you possess to serve in this role.
    • What culturally-inclusive/equity-minded practices/strategies would you incorporate into this role?
    • Please describe your evidence of the responsiveness to and understanding of the racial, socioeconomic, and cultural diversity within the community college student population, including students with different ability statuses (e.g., physical and/or learning), sexual orientations, gender identity and expressions as these factors relate to the need for equity-minded practices within the classroom and in the campus community.

 
Given the current pandemic in our country, interviews will likely take place virtually via Zoom or a conference call.  
 
TRAVEL EXPENSES BORNE BY THE CANDIDATE (if in person interviews)  
 
 
Other terms and conditions of employment are specified in the applicable collective bargaining agreements on file in the District Human Resources Department.  Position description of record on file in the Human Resources Department.  

*Sierra Community College District currently operates campuses in Rocklin, Roseville, Truckee and Grass Valley. In its management of a multi-campus environment, the District reserves right of assignment including the right to change assignment locations and shift assignments based on District need. Although this position may currently reside at the Rocklin campus, the assignment location may be subject to change as needed. Additionally, the district reserves the right to cancel, revise or re-announce this position as well as any and all positions at any time.

 
EEO/TITLE IX EMPLOYER Sierra College is an equal employment opportunity employer committed to nondiscrimination and the achievement of diversity and equity among its faculty, staff, and students.
 
Persons with inquiries about the application of Title IX and/or EEO may contact the Director of Diversity, EEO & Title IX (Title IX Coordinator) at the address below, at (916) 660-7006 or via email at EEOT9@sierracollege.edu.

Persons with questions regarding reasonable accommodation of physical and other disabilities should contact the Sierra College Human Resources Department at (916) 660-7105.
 
If you have limitations hearing or speaking, the State of California offers a specially-trained Communications Assistant (CA) that can relay telephone conversations for all of your calls. Dial 711 to reach the California Relay Service (CRS). Dialing 711 is for everyone, not just those who have difficulty hearing on a standard phone. If you prefer having your calls immediately answered in your mode of communication, dial one of the toll-free modality and language-specific numbers below. The call will be routed to the CRS provider.  
 
TTY/VCO/HCO to Voice 
 English 1-800-735-2929
 Spanish 1-800-855-3000
 
 Voice to TTY/VCO/HCO 
 English 1-800-735-2922
 Spanish 1-800-855-3000
 
 From or to Speech-to- Speech 
 English & Spanish 1-800-854-7784
 
 

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