ASSISTANT DIRECTOR OF SCHEDULING & EVENTS
- Employer
- University of Wisconsin-Madison
- Location
- Wisconsin, United States
- Salary
- Salary Not Specified
- Date posted
- Oct 21, 2021
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Job no: 243660-AS
Work type: Staff-Full Time
Department: REC SP/PROGRAM OFFICE
Location: Madison
Categories: Planning and Conference/Event Management
Job Summary:
Recreation & Wellbeing at the University of Wisconsin-Madison is seeking a dynamic, energetic, goal-oriented, and innovative leader within the field of higher education and collegiate recreation. The Assistant Director of Scheduling and Events is a full-time employee under the direct supervision of the Associate Director of Operations. This person is directly responsible for the facility scheduling, contracting, and event management of four (4) indoor facilities (Nicholas Recreation Center, Camp Randall Sports Center, Nielsen Tennis Stadium, and Bakke Recreation and Wellbeing Center opening in 2023) along with four (4) outdoor spaces. They will supervise (2) full-time Coordinators of Scheduling and Events and indirectly oversee the hiring, training, and development of approximately 20 student employees. They are responsible for the creation and oversight of the scheduling and events budget. This individual works directly with professional and student staff to plan and coordinate activities and assess problems and develop solutions. Primary hours will be Monday-Friday 8:00 - 4:30, but flexibility to work nights and/or weekends when needed is required.
About the Job:
Event Associate Director (DS022)
Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion
Education:
Master's Degree in recreation, sports administration, higher education, or related field is preferred.
Bachelor's Degree is required.
Qualifications:
A minimum of two (2) years full time professional experience in an event management setting is required, three (3) years preferred. If applicable, Graduate Assistantships are equivalent to one-year professional experience. Demonstrated leadership, customer service, communication, and problem-solving skills are required.
Additional Information:
Primary Responsibilities:
> Provide leadership for facility scheduling, events, rentals and record-keeping throughout all recreational facilities and spaces, including the Nicholas Recreation Center, Camp Randall Sports Center, Nielsen Tennis Stadium and Bakke Recreation & Wellbeing Center (opening 2023) and four (4) outdoor spaces. This includes Rec Well programming, open recreation, Kinesiology classes, Athletics practices and competitions, and internal/external events.
> Responsible for the supervision, motivation, mentorship, evaluation, and coordinate job assignments of two (2) full-time Coordinators of Scheduling and Events.
> Indirectly oversee the recruitment, hiring, training, supervision, and evaluation of approximately 20 student employees.
> Develop and assess the budget for Scheduling and Events, including recommending changes to pricing structures and rates.
> Coordinate with Rec Well departments on event needs such as custodial, access control, operations, and others. Conduct bi-weekly meetings on upcoming events with key departmental personnel.
> Meet with all Rec Well departments annually to determine priority and block schedules to be used for scheduling Rec Well programming.
> Establish and implement short and long-range goals, strategic initiatives, policies, operating procedures, and assessments relating to events operations.
> Work with campus legal affairs and risk management staff to assess and address risks associated with events in Rec Well facilities and spaces.
> Track and analyze event participation numbers, revenue statistics, expenditures, and submit final numbers for the Rec Well Annual Report.
> Develop and maintain strong relationships with the Department of Kinesiology, ROTC, and Intercollegiate Athletics. Work with the Associate Director of Operations to review and update space usage memorandum of understandings (MOU?s).
> Follow up with participants and staff members on post-event comments and concerns.
> Maintain database of former and potential clients within and outside of the University.
> Explore joint sponsorship of events and programs across campus.
> Oversee the planning of large-scale departmental and collaborative special events.
> Research, purchase and maintain inventory of event equipment.
Secondary Responsibilities:
> Develop strong working relationships with campus partners such as UWPD, University Health Services, Risk Management, Office of Legal Affairs, Transportation Services, EH&S, FP&M, and Center for Leadership & Involvement
> Rec Well administrator for EMS, space management and room scheduling software. Serve as Rec Well contact with Department of Information Technology on MOU pertaining to software. Administrator for Social Tables, event diagramming software.
> Represent Rec Well on the Campus Facility Use Committee
> Perform other duties as assigned by the Associate Director of Operations
Ancillary Responsibilities:
> Attend Divisional Staff meetings, retreats, and trainings
> Attend state, regional, and national conferences to keep abreast of current trends and issues.
> Pursue and maintain all necessary certifications related to job responsibilities (American Red Cross CPR/FA/AED)
> Serve on department, division, or university committees as requested.
> On a routine basis, exercise flexibility to work evening or weekend hours.
About the University of Wisconsin-Madison
Since its founding in 1848, the University of Wisconsin-Madison campus has been a catalyst for the extraordinary. As a public land-grant university and prolific research institution, our students, staff, and faculty members partake in a world-class education and solve real-world problems. With the Wisconsin Idea as our guiding principle, we’re not only changing the 936 acres we call home—Badgers are also creating a better future for Wisconsin, the nation, and the world.
About the City of Madison
With a population of 255,000, Madison, WI has small town feels and big city amenities. Known for its natural beauty, recreational opportunities, and thriving social scene, Madison boasts impressive numbers. Nestled on an isthmus between 15,000 acres of lakes and an extensive network of 270+ parks and 200+ miles of biking trails. Madison is one of only five platinum-level bike cities, home to 370 restaurants, shops, and exceptional art institutions. The city is consistently recognized as a great place to live:
A801700-RECREATIONAL SPORTS/PROGRAM OFFICE
Work Type:
Full Time: 100%
Appointment Type, Duration:
Ongoing/Renewable
Salary:
Minimum $58,000 ANNUAL (12 months)
Depending on Qualifications
Instructions to Applicants:
To apply for this position, you will need to upload a cover letter and a resume. You will also be asked to provide three professional references.
Contact:
Allyson Nysted
allyson.nysted@wisc.edu
608-890-3994
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )
Official Title:
Event Associate Director(DS022)
Employment Class:
Academic Staff-Renewable
Job Number:
243660-AS
The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.
If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/
Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .
Applications Open: Oct 21 2021 Central Daylight Time
Applications Close: Nov 7 2021 11:55 PM Central Standard Time
Work type: Staff-Full Time
Department: REC SP/PROGRAM OFFICE
Location: Madison
Categories: Planning and Conference/Event Management
Job Summary:
Recreation & Wellbeing at the University of Wisconsin-Madison is seeking a dynamic, energetic, goal-oriented, and innovative leader within the field of higher education and collegiate recreation. The Assistant Director of Scheduling and Events is a full-time employee under the direct supervision of the Associate Director of Operations. This person is directly responsible for the facility scheduling, contracting, and event management of four (4) indoor facilities (Nicholas Recreation Center, Camp Randall Sports Center, Nielsen Tennis Stadium, and Bakke Recreation and Wellbeing Center opening in 2023) along with four (4) outdoor spaces. They will supervise (2) full-time Coordinators of Scheduling and Events and indirectly oversee the hiring, training, and development of approximately 20 student employees. They are responsible for the creation and oversight of the scheduling and events budget. This individual works directly with professional and student staff to plan and coordinate activities and assess problems and develop solutions. Primary hours will be Monday-Friday 8:00 - 4:30, but flexibility to work nights and/or weekends when needed is required.
About the Job:
Event Associate Director (DS022)
Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion
Education:
Master's Degree in recreation, sports administration, higher education, or related field is preferred.
Bachelor's Degree is required.
Qualifications:
A minimum of two (2) years full time professional experience in an event management setting is required, three (3) years preferred. If applicable, Graduate Assistantships are equivalent to one-year professional experience. Demonstrated leadership, customer service, communication, and problem-solving skills are required.
Additional Information:
Primary Responsibilities:
> Provide leadership for facility scheduling, events, rentals and record-keeping throughout all recreational facilities and spaces, including the Nicholas Recreation Center, Camp Randall Sports Center, Nielsen Tennis Stadium and Bakke Recreation & Wellbeing Center (opening 2023) and four (4) outdoor spaces. This includes Rec Well programming, open recreation, Kinesiology classes, Athletics practices and competitions, and internal/external events.
> Responsible for the supervision, motivation, mentorship, evaluation, and coordinate job assignments of two (2) full-time Coordinators of Scheduling and Events.
> Indirectly oversee the recruitment, hiring, training, supervision, and evaluation of approximately 20 student employees.
> Develop and assess the budget for Scheduling and Events, including recommending changes to pricing structures and rates.
> Coordinate with Rec Well departments on event needs such as custodial, access control, operations, and others. Conduct bi-weekly meetings on upcoming events with key departmental personnel.
> Meet with all Rec Well departments annually to determine priority and block schedules to be used for scheduling Rec Well programming.
> Establish and implement short and long-range goals, strategic initiatives, policies, operating procedures, and assessments relating to events operations.
> Work with campus legal affairs and risk management staff to assess and address risks associated with events in Rec Well facilities and spaces.
> Track and analyze event participation numbers, revenue statistics, expenditures, and submit final numbers for the Rec Well Annual Report.
> Develop and maintain strong relationships with the Department of Kinesiology, ROTC, and Intercollegiate Athletics. Work with the Associate Director of Operations to review and update space usage memorandum of understandings (MOU?s).
> Follow up with participants and staff members on post-event comments and concerns.
> Maintain database of former and potential clients within and outside of the University.
> Explore joint sponsorship of events and programs across campus.
> Oversee the planning of large-scale departmental and collaborative special events.
> Research, purchase and maintain inventory of event equipment.
Secondary Responsibilities:
> Develop strong working relationships with campus partners such as UWPD, University Health Services, Risk Management, Office of Legal Affairs, Transportation Services, EH&S, FP&M, and Center for Leadership & Involvement
> Rec Well administrator for EMS, space management and room scheduling software. Serve as Rec Well contact with Department of Information Technology on MOU pertaining to software. Administrator for Social Tables, event diagramming software.
> Represent Rec Well on the Campus Facility Use Committee
> Perform other duties as assigned by the Associate Director of Operations
Ancillary Responsibilities:
> Attend Divisional Staff meetings, retreats, and trainings
> Attend state, regional, and national conferences to keep abreast of current trends and issues.
> Pursue and maintain all necessary certifications related to job responsibilities (American Red Cross CPR/FA/AED)
> Serve on department, division, or university committees as requested.
> On a routine basis, exercise flexibility to work evening or weekend hours.
About the University of Wisconsin-Madison
Since its founding in 1848, the University of Wisconsin-Madison campus has been a catalyst for the extraordinary. As a public land-grant university and prolific research institution, our students, staff, and faculty members partake in a world-class education and solve real-world problems. With the Wisconsin Idea as our guiding principle, we’re not only changing the 936 acres we call home—Badgers are also creating a better future for Wisconsin, the nation, and the world.
About the City of Madison
With a population of 255,000, Madison, WI has small town feels and big city amenities. Known for its natural beauty, recreational opportunities, and thriving social scene, Madison boasts impressive numbers. Nestled on an isthmus between 15,000 acres of lakes and an extensive network of 270+ parks and 200+ miles of biking trails. Madison is one of only five platinum-level bike cities, home to 370 restaurants, shops, and exceptional art institutions. The city is consistently recognized as a great place to live:
- #1 Cities with the Best Work-Life Balance – smartasset.com, 2020
- #1 Best Hospitals in Wisconsin - U.S. News & World Report, 2020
- #2 Best Cities for Bikes - peopleforbikes.org, June 2020
- #2 Happiest Cities in America - menshealth.com, December 2020
- #2 Best Places for Outdoor Enthusiasts to Live and Work - smartasset.com, October 2020
- #3 Top 100 Best Places to Live – Livability.com, 2020
- #4 Fittest City in the U.S. – ACSM American Fitness Index, 2020
- #4 Best Places to Live for Quality of Life – US News, 2021
A801700-RECREATIONAL SPORTS/PROGRAM OFFICE
Work Type:
Full Time: 100%
Appointment Type, Duration:
Ongoing/Renewable
Salary:
Minimum $58,000 ANNUAL (12 months)
Depending on Qualifications
Instructions to Applicants:
To apply for this position, you will need to upload a cover letter and a resume. You will also be asked to provide three professional references.
Contact:
Allyson Nysted
allyson.nysted@wisc.edu
608-890-3994
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )
Official Title:
Event Associate Director(DS022)
Employment Class:
Academic Staff-Renewable
Job Number:
243660-AS
The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.
If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/
Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .
Applications Open: Oct 21 2021 Central Daylight Time
Applications Close: Nov 7 2021 11:55 PM Central Standard Time
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