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Administrative Specialist

Employer
University of North Carolina, Wilmington
Location
North Carolina, United States
Salary
Salary Not Specified
Posted date
Oct 21, 2021

View more

Position Type
Administrative, Academic Affairs, Academic Administration, Business & Administrative Affairs, Business & Administrative Support, Student Affairs, Admissions, Enrollment, Retention & Registrar
Employment Level
Administrative
Employment Type
Full Time
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Posting Details

Vacancy Number

S01511

Position Title

Administrative Specialist

Working Title

Administrative Specialist

Competency Level

Journey

Dept/School

Admissions - 30110

Primary Purpose of Organizational Unit

To recruit, admit, and enroll students who will perform successfully in the collegiate community. Recruitment processing through enrollment processing takes place in this unit. Daily contact with the public, including contact with professionals in all disciplines of the university, is involved. Telephone contact also involves an accurate knowledge of relaying Admissions policies and procedures set forth by the University and the Office of admissions. The office engages in a wide range of activities designed to publicize and describe the programs, activities and other opportunities available at UNCW .

College

Enrollment Affairs Admin - 30100 College

College/School Information

University Information

The University of North Carolina Wilmington, the state’s coastal university, is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its world-class faculty and staff and continuously recognized at a national level for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking and a community rich in diversity, inclusion and global perspectives.

A public institution with nearly 18,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to- BSN program, an Executive M.B.A. program structured for working professionals, and the nation’s only bachelor’s degree program focused on coastal engineering.

The university’s efforts to advance research and scholarly activities have earned UNCW the elevated designation of “Doctoral Universities: High Research Activity” institution (R2 University) by the Carnegie Classification of Institutions of Higher Education.

UNCW has been part of the University of North Carolina System since 1969.

Location of Workplace

Main UNCW Campus

Brief Summary of Work for this Position

The Administrative Specialist will provide data management for the Office of Admissions. Duties include verifying data, report interpretation, summarizing and reconciling information or financial data, records management, and data collection and analysis for Online Accelerated Program ( OAP ) applications. Responsibilities include several steps and require the selection of the most appropriate action within procedural and operational guidelines. The Administrative Specialist coordinates varied records processing activities requiring the application and some interpretation of procedures and policies. This position reviews information for completeness and accuracy using multiple guidelines.

Minimum Education and Experience Requirements

Graduation from high school and one year of related office experience; or an equivalent combination of education and experience

Preferred education, professional skills and experience

  • Experience with records management
  • Ability to complete multiple tasks with differing deadlines with a high rate of accuracy Knowledge of Admissions policies and services, and office technology and systems is a plus
  • Strong customer service skills
  • Ability to multi-task
  • Ability to coordinate and facilitate the flow of work
  • Ability to problem-solve and and identify opportunities for improvement


Required Certifications or licensure

N/A

Recruitment Range

$33,800 - $38,693

FTE

1.0 (40 hours per week)

Months Per Year

12 Months

Work Days

Monday - Friday

Work Hours

8:00AM - 5:00PM

Type of Position

Permanent

Anticipated Ending Date if Time-Limited

Position Number

7270

Job Posting Date

10/21/2021

Posting Close Date

11/05/2021

Number of Openings

Single Incumbent

Special Notes to Applicants

PLEASE NOTE : This posting will close at 11:59PM (Eastern time) on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application, including the ‘Work History’ section, before you submit for this position. Failure to answer all required questions will cause the system to disqualify your application.

For more info/to apply visit http://jobs.uncw.edu. Applications must be submitted through the online application system to be considered.

Please provide a cover letter and resume that describes the work experience that will support you being successful in this role. Three or more professional references are required.

This position is being recruited at the Journey level. If no applicants apply who meet the required competency and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

EEO Statement

At the University of North Carolina at Wilmington ( UNCW ), our culture reflects our values of inclusion, diversity, globalization, ethics and integrity and innovation and we are committed to providing equality of educational and employment opportunity for all persons without regard to race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents – except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs. UNCW believes that embracing the unique contributions of our faculty, staff and students is critical to our success and paramount in being recognized for our global mindset.

Eligibility for Employment

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. UNC Wilmington participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

External Link to Posting

https://jobs.uncw.edu/postings/22242
Applicant Documents
Required Documents
  1. Resume
  2. Cover Letter
  3. List of 3 Professional References
Optional Documents Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * How did you learn of this opportunity with UNC Wilmington (2021)?
    • UNCW Website
    • UNCW Facebook Page
    • UNCW Linkedin Page
    • UNCW Twitter Account
    • UNCW Employee Referral
    • Chronicle of Higher Education
    • Craigslist
    • Diverse Issues in Higher Education
    • Glassdoor
    • Higher Ed Jobs
    • Hispanic Outlook
    • Indeed
    • Inside Higher Ed
    • North Carolina Job Network
    • Women In Higher Education
    • Other


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