ADMINISTRATIVE SUPPORT COORDINATOR II (Administrative Support Coordinator II)

Recruitment Details

Recruitment Number VA1522 Posting Period
10/21/21 – 11/04/21 On Campus Only Promotional Opportunity No Working Title ADMINISTRATIVE SUPPORT COORDINATOR II (Administrative Support Coordinator II) Class Title ADMINISTRATIVE SUPPORT COORDINATOR -11/12 Level/Range/Grade 2 Salary Range (From $ to $) $3,073 - $5,169 per month / $36,876 - $62,028 annually (New employees should anticipate being hired at the beginning of the salary range) Department Civil Engineering Number of Positions 1 FLSA Code Non-Exempt Status Regular: Permanent (after one-year probationary period) Full-time/part-time (if part-time, indicate time base) Full-time Pay Plan 11/12 (July off) CBU/MOU R07 - CSUEU Clerical & Administrative Support Services Quick Link https://jobs.csuchico.edu/postings/6899
Hours Per Day 8 hours during the school year / 10 hours during the summer Days Per Week 5 days during the school year / 4 days during the summer Shift Day
Primary Duties
Working independently under general direction, incumbent will serve as the aide to the Department Chair, but will also work independently to provide essential front-line administrative support to a large academic department on the CSU, Chico campus; provide continuity and stability to the central department office; oversight of daily operation; handle all confidential personnel matters; schedule courses; oversee faculty workload; process curriculum changes; oversee and reconcile all aspects of the department budgets. Other duties include administrative, faculty and student support, advisory board and student organization support and public contact.

For a full description of job duties, please visit: https://csuchico.box.com/v/VA1522-Position-Description

MANDATORY VACCINATIONS :
As of September 30, 2021, the CSU requires all faculty, staff, and students who are accessing campus facilities to be immunized against COVID -19 or have received a medical or religious exemption. Selected candidates should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ . Questions can be sent to: humanresources@csuchico.edu (staff and management positions) or academicpersonnel@csuchico.edu (faculty positions). Knowledge, Skills and Abilities
KNOWLEDGE :
Incumbent must possess:

• Mastery of English grammar, punctuation, and spelling.
• Expertise in using office software packages (e.g. Microsoft Word, Excel, and Outlook), technology and systems.
• Comprehensive and detailed knowledge of the University infrastructure, policies, and procedures.
• Thorough knowledge of office systems, methods, procedures and practices.
• Fluency in using standard office equipment (computers, copiers, phones).
• Working knowledge of campus budget policies and procedures.
• Experience with PeopleSoft and Insight report generation, or similar type.

SKILLS :
Incumbent must possess:

• Active problem solving and effective interpersonal skills as work often involves front line contacts with a variety of campus and community individuals.
• Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions.
• Demonstrated competence in effectively presenting standard information in writing.
• Typing and keyboarding skills.

ABILITIES :
Incumbent must have the ability to:

• Interpret independently, and apply a variety of complex policies and procedures, and use judgment and discretion to act when precedents do not exist.
• Troubleshoot most office administration problems and respond to all inquiries and requests related to work area, and explain standard policies and procedures to others.
• Analyze operational and procedural problems and develop, recommend and evaluate proposed solutions.
• Understand problems from a broad perspective and anticipate the impact of office administration problems and solution on other areas.
• Perform business math, analyze budgetary data, and make accurate projections requiring some inference.
• Effectively write and present own reports using judgment and discretion in selecting and analyzing information for inclusion.
• Use negotiation and persuasion skills to achieve results and expedite projects.
• Effectively handle a broad range of diverse interpersonal contacts, including those at a high level and those sensitive in nature.
• Independently handle multiple work unit priorities and projects.
• Understand and operate in a variety of organizational structures.
• Clearly communicate orally and in writing.
• Perform assigned duties.

Required Education and/or Experience
This position requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. These qualifications, and those listed above, would normally be obtained through completion of a high school program, technical/vocational program, or their equivalents combined with four years of related office work experience. Additional Requirements for this Position
N/A Recruitment Preferences
Preference may be given to applicants with the following as they may be considered specialized skills:

• Two years prior office management experience; experience with accounting, database, desktop publishing and scheduling software
• Five years recent, full-time equivalent, progressively responsible clerical experience in a highly interactive office environment requiring a high level of accuracy and attention to detail.
• One year of experience working with budgets and spreadsheets.
• Experience planning events in a work environment.

Special Requirements

• California State University, Chico, in accordance with CSU policy, requires that the successful candidate complete a background check (including a criminal records check, sexual offender registry check, and/or fingerprinting) prior to assuming this position. Failure to satisfactorily complete or pass the background check may impact the job offer or continued employment of current CSU employees who apply for posted positions identified as sensitive. This position is considered a sensitive position based on CSU guidelines. Incumbent is responsible for the safety and security of Level 1 data, sometimes also referred to as Level 1 protected data. This is confidential information that is in most cases protected by statutes, regulations, or other legal mandates.
• The duties of this position will include participation in a decision that may have a material/financial benefit to the incumbent. Therefore, this is a “designated position” under the California State University’s Conflict of Interest Code and the incumbent will be required to file a Form 700: Statement of Economic Interest and is subject to the regulations of the Fair Political Practices Commission.

PHYSICAL REQUIREMENTS :
This position alternates between remaining in a stationary position operating a personal computer for long periods of time and frequently moving about inside the office. Must be able to travel across campus to other offices and buildings on and off campus for meetings and events. May work alternate hours to accommodate department and/or College needs/functions/after hour meetings and special events.
WORK ENVIRONMENT :
Work is performed in a typical busy college office environment, operating standard office equipment. Occasional participation at events/meetings that may be held in other on-campus buildings/locations. Benefits
This position qualifies for benefits including tuition fee waiver (if eligible). Benefit Information
CSU, Chico offers a number of benefits to its employees (e.g., sick leave, vacation, health insurance). Eligibility for standard CSU benefits is based on an appointment of half-time or more for a period exceeding six months. Employees appointed less than half-time or less than six months are not eligible for standard CSU benefits but do receive prorated sick leave and vacation.

Eligibility for Affordable Care Act ( ACA ) benefits is based on an appointment of at least three-quarter time, hired to work a minimum of 130 hours per month over the course of the appointment or works an average of 130 hours or more per month during the measurement period. The ACA guidelines provide for health coverage or FlexCash only. ACA does not provide dental or vision plan coverage. About the University and Community
California State University ( CSU ), Chico is a comprehensive and residential public University, holding Hispanic-Serving Institution ( HSI ) designation and operating as part of the 23-campus CSU system. The University enrolls over 17,000 students from diverse cultural, ethnic, and socioeconomic backgrounds, with over half identifying as first-generation college students. Graduate and undergraduate programs boast high-quality research experiences, exceptional faculty mentoring, and civic and global engagement opportunities. The campus motto, “Today Decides Tomorrow,” is brought to life by inclusive pedagogy, experiential learning, and co-curricular programming. The Chico Experience prepares students to be critical thinkers, engaged citizens, and inspired stewards of environmental, social, and economic resources. Together, they will become leaders solving the challenges of the 21st century.

The campus is located in Northern California, 90 minutes from the state capital, Sacramento, and a three-hour drive from San Francisco Bay Area. A safe residential community, Chico offers year-round natural beauty, outdoor leisure activities, and a thriving arts, music, and events scene. We acknowledge and are mindful that CSU, Chico stands on lands that were originally occupied by the first people of this area, the Mechoopda, and we recognize their distinctive spiritual relationship with this land and the waters that run through campus.

CSU, Chico is committed to recruiting outstanding candidates who reflect the diverse, intercultural, and intersectional identities of our student body. The ideal candidate will embrace our values predicated on the primacy of student success and the elimination of achievement gaps, have demonstrated experience working with diverse populations, and will contribute to policies, programs, and activities that support an inclusive, accessible, and equitable learning and working environment.

The University is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status.
Open Date (posting open date) 10/21/2021 Close Date (posting close date) 11/04/2021 Open Until Filled No Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents
Required Documents

1. Résumé
2. Cover Letter

Optional Documents

1. Optional Applicant Documents