Fiscal Technician

Summary

VCU’s Facilities Management Department is seeking to hire a Fiscal Technician.

The Fiscal Technician serves as the primary point of contact and specialist ensuring the independent and accurate submission of critical financial processes within Procurement and Contract Management. This position handles the daily submission of Banner Payment Processes and analyzes invoice and backup documentation for discrepancies.

The Fiscal Technician serves as a backup for transactional purchases for a wide variety of goods and services for Facilities Management. When serving as backup for purchases the incumbent receives demand signals and purchases goods and services in support of the geographic maintenance zones and other facilities ancillary services; properly utilizes the purchase card (p-card) up to the small purchase threshold as well as purchase orders over the threshold; ensures that all purchases are performed accurately, timely and in accordance with applicable state laws & policies and VCU policies; keeps accurate and detailed logs, files, and electronic inventory management system.

When supporting the Contract Management role the Fiscal Technician works with the respective Contract Administrator to verify charges on invoices and supporting documentation are accurate per contract rates and per contract terms and conditions. This involves “receiving” the invoice in RealSource and applying appropriate charge data to the CMMS System (AiM) within 48 hours of receiving in RealSource. This also involves tracking for payment through the RealSource system and tracking for contract file updates.

The Fiscal Technician completes work assignments on time and error free and performs job duties in a courteous and professional manner at all times.

Minimum Hiring Standards

· Ability to execute simple to moderately complex purchases of supplies, equipment, and services
Ability to proficiently use automated procurement systems

· Excellent communication skills, strong math background, knowledge of general business practices including purchasing and accounting

· Ability to work independently and diplomatically with both internal and external customers and vendors

· Detail oriented with ability to multi-task, make decisions, handle problems, and produce results

· Ability to interpret documents and communicate compliance issues

· Thorough knowledge of personal computers and PC-based database management programs Experience with a CMMS-based system, RealSource, and Banner

· Knowledge in the areas of material acquisition, sourcing, and vendor management

· Demonstrated ability to provide exceptional customer service to internal and external customers in a professional manner

· Demonstrated experience working in and fostering a diverse faculty, staff, and student environment or commitment to do so as a staff member at VCU

Preferred Hiring Standards

· Associates or Bachelor’s degree preferred; or combination of experience, training, or military service indicating proficiency in the knowledge, skills, and abilities listed above

· Commonwealth of Virginia budget and purchasing training or equivalent experience preferred

· VCA certification preferred

Required Licenses/Certifications

· High School Diploma required

· Valid Virginia driver’s license is required

· VCA certification preferred; or acquired in the first year of employment

Job Specific Physical and Cognitive Requirements

Physical Demands and Activities

Light Lifting (<20 lbs): Essential
Moderate Lifting (20-50 lbs): Marginal
Heavy Lifting (>50 lbs): Marginal
Pushing/Pulling: Marginal
Standing: Marginal
Sitting: Essential
Repetitive Motion: Marginal
Walking: Essential
Climbing: Marginal
Reaching: Marginal
Bending: Marginal

Environmental Conditions

Extreme heat/cold: Essential
Extreme Noise: Marginal
Vibrations: Marginal
Fumes: Marginal
Mists/gases: Marginal

Emotional Demands

Fast pace: Essential
Average Pace: Essential
Multiple Stimuli: Essential
Intense Customer Interaction: Essential
Frequent Change: Essential

Mental/Sensory Demands

Memory: Essential
Reasoning: Essential
Hearing: Essential
Reading: Essential
Analyzing: Essential
Logic: Essential
Verbal Communication: Essential
Written Communication: Essential

Salary Range: $32,000 - $35,000



Position Details:

Department: Human Resources/Facilities Management
Employment Type: UF - University Employee FT
Restricted Status: No
FTE: 100
Exemption Status: Non-Exempt



Contact Information:

Contact Name: Channing Holloway

Contact Email: csholloway@vcu.edu