Program Assistant II (Scholarship Relations
$52,029.00 - $62,525.64 Annually
Foundation program Ass. -21
11/22/2021 11:59 PM Pacific
Foundation program Ass. -21
This position will close on November 22, 2021 at 11:59 PM (or when
150 applications are received, whichever occurs
Cerritos College is ranked 14th among the top 100 schools with the
highest Hispanic enrollment in the United States by the United
States Department of Education. We are a comprehensive community
college for southeastern Los Angeles County. Communities within the
college's district include Artesia, Bellflower, Cerritos, Downey,
Hawaiian Gardens, La Mirada, Norwalk, and portions of Bell Gardens,
Lakewood, Long Beach, Santa Fe Springs and South Gate. Cerritos
College offers degrees and certificates in more than 180 areas of
study in nine divisions. Enrollment currently averages
approximately 22,500 students. Visit Cerritos College online at
The Cerritos College Foundation and Institutional Advancement
focuses on raising donor support for Cerritos College through
relationships with alumni, community members, internal
constituents, businesses, and organizations, as well as
administering the Foundation scholarship program. The Foundation
currently awards approximately $250,000 annually in student
scholarships as well as providing vital support for college
programs and services
The Program Assistant II is a paraprofessional position that
requires specialized knowledge of a specially funded standalone
program such as those authorized by federal and state agencies,
local groups, and industry partnerships. This position may be used
in a partial leadership or coordinating role, or in a specialized
capacity. The Program Assistant I operates at a more clerical and
administrative support level. The Program Assistant II is a
professional level class with more program accountability and
program services involvement.
Performs a variety of specialized technical duties in support of
one or more programs that contain elements such as outreach,
registration for courses, and targeted services to student and
community groups. Provides support to activities connected with
grant proposals. Participates in the work of the program director
or facilitator and provides support for specific elements and
day-to-day routines. This includes serving as a college
representative and liaison to local schools, community
organizations, college departments, businesses and
Essential Duties and Responsibilities
Incumbents assigned to this classification are capable of
performing all functions listed below, but may focus on one or more
areas depending on the program.
Serves as a college representative and liaison to local
schools, community organizations, businesses and government for a
specially funded standalone program.
Schedules and conducts outreach and recruitment to targeted
students, groups, schools, and community centers. Prepares detailed
written program information and reports; prepares communications
that include class descriptions and brochures.
Conducts research of student and adult population demographics
and interests to enhance presentations and optimize recruitment
activities. Works with institutional researchers to identify and
Schedules, prepares, and delivers presentations and orientation
to students in support of a program and to enhance students'
knowledge of processes such as registration, matriculation, and
Coordinates and conducts tours of the college campus. Contacts
college departments to facilitate meetings with students.
Identifies information needs and assembles and/or designs and
produces materials suitable for public distribution.
Coordinates special events involving speakers in support of
activities and awareness of the program. Provides specialized
support to activities connected with grant proposals, promoting
grant provisions and opportunities to faculty, staff and
Contacts students and groups to initiate communications on the
College's behalf to facilitate awareness of programs and services.
Monitors courses offered by one or more programs. Verifies
enrollment, reviews course completions, and designs, prepares, and
issues certificates that authenticate student progress and
Maintains communication with students enrolled in the program
about progress and completion.
Monitors and maintains records of attendance and inputs
positive attendance. Researches and compiles demographic and
statistical data related to program participants. Monitors outcomes
for grant awards. Prepares related reports.
Provides support to the admissions and registration process.
Prepares qualifying student rosters for use by counselors,
admissions, and financial aid.
Plans, develops and implements programs to enhance retention
and academic achievement through various activities, cultural
enhancement, social introduction, mentoring, special workshops and
support that provides easy access to services such as
individualized tutoring, assessments and financial aid.
Establishes and maintains contact with schools, community and
social services organizations, businesses and other agencies that
are sources of students and/or referrals for specially targeted
Prepares program materials such as brochures, flyers, booklets,
and announcements using desktop publishing and incorporating text
with graphics and photographic images. Participates in and may
conduct advertising media purchases.
Attends internal and external meetings to represent the program
as directed. May prepare and make presentations as needed.
Maintains budget records and program files. Prepares and inputs
accounting forms such as purchase orders, warehouse requests,
budget and staffing requests. Receives and processes accounts
payable, receives periodic printouts of financial activity and
prepares summary reports. Assists in the budget development process
by gathering and compiling required information.
Recruits and directs hourly staff, and college students serving
as peer mentors. Assists in developing and coordinating training in
mentoring and tutoring techniques and college preparedness advising
in areas such as study skills, career exploration, financial aid
and recommended courses.
Coordinates and schedules meetings as needed and directed.
Prepares schedules and informs participants, confirming dates and
times. Makes travel arrangements as directed.
Participates in a variety of campus/college, education and
grantee committees and functions that promote student retention and
achievement. Identifies student referrals from research and contact
with financial aid, other grant-funded programs and high school
recruitment staff. After initial contacts, advises students on
college/campus procedures, monitors enrollment and registration and
assists with solving problems. Provides functional guidance to
faculty assigned to student support services programs.
Performs in-service training for customers. For example,
assists students and career network customers who are developing
job search skills. In that regard, designs and implements workshops
for topics ranging from job search skills, resume writing, positive
work behaviors, and job retention, to problem-solving.
Prepares periodic reports outlining program compliance and
financial and statistical performance. Uses spreadsheets and other
office productivity software for tables, illustrations, and
May maintain and update web site pages, using established
formats and standards.
Inputs student and financial information onto relational
databases as required. Updates information and maintains data
files. Accesses relational databases for business and education
support to extract information and reports supporting research and
special requests. Maintains confidentiality as required.
Performs other related duties as assigned.
Education and Experience
The position requires an Associate's Degree or equivalent, and 3
years of experience in an administrative or program support
Two years direct work experience in financial aid, scholarship
program coordination, or a closely related field. Effective oral
and written communication skills to build and steward relationships
with a wide range of constituents, including donors, students,
Foundation board members, faculty, staff, and community members.
Excellent project management skills and proficient computer skills
in word processing, spreadsheets, and database management.
Knowledge and Skills
This position requires a
demonstrated ability to implement and support various components of
one or more programs. Requires a working knowledge of assigned
programs and related service development concepts including
communications to targeted customers, acceptance of applications
and registrations, and evaluation of program outcomes. Requires
working knowledge of the office practices, procedures and equipment
that facilitate customer traffic, acceptance of registrations,
communications, and performance reporting. Requires working
knowledge of the objectives, policies, and procedures associated
with the assigned programs. Requires a working knowledge of those
activities associated with financial record keeping, budget, and
statistical record keeping. Requires a working knowledge of
personal computer based software programs that support this level
of work, including but not limited to word processing, spreadsheet,
presentation graphics, and data entry onto custom data bases.
Requires skills in English usage, grammar, spelling, punctuation,
proofreading, and editing to prepare professional correspondence
and reports. Requires sufficient mathematics skills to add,
subtract, divide, multiple, and compute statistics. Must be skilled
in using and troubleshooting various standard office machines,
including personal computers with word processing, database,
desktop publishing, and spreadsheet applications. Requires
sufficient human relations skills to conduct meetings, in-service
training, and employ sensitivity to diverse
Must be able to learn,
interpret, explain and apply knowledge of College and department
organization, operations, programs, functions and special
department terminology to relieve an administrator or program
director of a variety of administrative detail. Requires the
ability to plan, organize and prioritize work in order to meet
schedules and timelines. Requires the ability to communicate with
faculty, students, staff, and the public using sensitivity and
courtesy, and in a manner that reflects positively on the
department and College. Requires the ability to maintain
confidentiality of private and sensitive information. Requires the
ability to work cooperatively and productively with others. May
require the ability to speak and write in a second
ambulatory ability to reach light-weight work materials. Requires
sufficient hand/eye coordination and manual dexterity to keyboard
at an advanced rate (about 60 w.p.m.); to record proceedings
verbatim at a rate of 60 w.p.m., sufficient visual acuity to
recognize words letters and numbers. Requires sufficient auditory
ability to carry on conversations with individuals and small
groups, both in person and on the phone. Working
Work is performed indoors where minimal safety
is a full-time, 12-calendar classified position.
Hours of employment are:
Monday through Friday 8:00 am to 4:30 pm
Initial placement of employees on Classified Salary schedule is at
Step 1. After six months of successful probationary employment,
employee is placed at Step 2.Employment is to be effective as soon
as possible following completion of the selection
Individual who is offered employment shall be required to obtain
fingerprints for a criminal history clearance through the State
Department of Justice and remit the required fee for processing the
fingerprints, Federal Bureau of Investigation (no fee if obtained
at Cerritos College Campus Police Station), produce an original
social security card, and submit negative TB test results (must be
within the past four years or within the last 60 days if not
previously employed in a school district in California) before
Effective January 3, 2022, Board Policy 2905 will require mandatory
COVID-19 vaccinations. Through December 31, 2021, the District
requires all employees to submit either proof of full vaccination
against COVID-19, as defined by the CDC, or regular negative
COVID-19 testing results. Full policy details can be found on the
Cerritos College - Chapter 2 - Board of Trustees
Proof of eligibility to work in the United States and signing of
loyalty oath per Government Codes 3100-3109.
**Please note - the District does not provide for immigration
sponsorships such as H1B Visas
Application materials must be submitted by the closing date.
Applicants who need special services or facilities due to
disability in order to apply or interview for this position must
notify Human Resources at the time of application or at least 72
hours prior to the closing date or date of a scheduled
It is the applicant's responsibility to provide copies of all
transcript(s) verifying all educational degree(s) and/or coursework
required for the position.
Transcripts must be from regionally accredited institutions.
A foreign transcript must be evaluated by a NACES certified agency.
The website address is www.naces.org.
Documents needed to apply:
Transcripts (Must show all coursework completed and conferral date
of the degree)
To apply, visit https://www.schooljobs.com/careers/cerritosedu/jobs/3280918/program-assistant-ii-scholarship-relations-specialist
The District ensures that all qualified applicants for
employment and employees have full and equal access to employment
opportunity, and are not subjected to discrimination in any program
or activity of the District on the basis of national origin,
religion, age, sex or gender, race, color, medical condition,
ancestry, sexual orientation, marital status, veteran status,
physical or mental disability, or because he or she is perceived to
have one or more of the foregoing characteristics, or based on
association with a person or group with one or more of these actual
or perceived characteristics. .