Administrative Assistant to the Provost, WAUKESHA

Employer
Carroll University
Location
Wisconsin, United States
Salary
Salary Not specified
Posted date
Oct 21, 2021

View more

Position Type
Executive, Other Executive
Employment Level
Administrative
Employment Type
Full Time


Administrative Assistant to the Provost, WAUKESHA

General Information
  • Job Title:Administrative Assistant to the Provost
  • Location:
    • 100 N EAST AVE
    • WAUKESHA, WI, 53186
    • United States
  • Employee Type:Support Staff
  • Job Category:Academic Affairs, Staff


Description
  • Supporting the Provost's Office by:
    • Serving as first contact to the Provost for questions, requests for information, and concerns of faculty, staff, and students
    • Overseeing and coordinating commencement and convocation activities
    • Organizing workflow and developing/overseeing filing systems (paper and digital)
    • Assisting in managing Provost's budgets
    • Arranging the Provost's calendar, schedules meetings and appointments as requested, completes meeting follow-up tasks, and provides organizational management of the Provost's and Office of Academic Affairs email accounts
    • Providing administrative support for Academic Affairs Director-level searches
    • Assists in staffing the Academic and Student Affairs committee of the Board, creating minutes, using the BoardEffect app, and other matters related to the Board as necessary
    • Composing general correspondence, memos, credit card statements and reports as requested
    • Compiling and distributing Dean's List and Delta Sigma Nu letters
    • Partnering with the President's office on board-related and other relevant projects


  • Supporting faculty processes by:
    • Issuing all full-time faculty contracting correspondence; ensuring the renewal, recommendation, and annual faculty evaluation processes are completed in compliance with governance
    • Compiling Annual Faculty Evaluation data from deans to report to HR
    • Collecting and maintaining faculty CVs in alignment with HLC standards
    • Supporting award nomination processes including Allhiser, Richason, Advising, and Exemplary Service awards
    • Providing administrative support to faculty governance committees, including:
  • Promotion and tenure committees
  • Student/Faculty Ethics Committee, General and Cross Cultural Education Committee and the Academic Steering Committee, including documentation and tracking of new program development
  • Reserving meeting spaces for all committees as requested and orders catering for monthly faculty meetings.
  • Performs other duties as assigned

Qualifications:

Education and/or Experience:
  • 3-5 years' administrative experience, preferably in higher education, required
  • Bachelors' degree required

Technology Skills:
  • Facility with typical desktop computer software programs, including Excel, required
  • Proficiency in online environments required, ability to learn the University's administrative computing software, reporting tools, course management system as relevant, scheduling software, etc.

Human Relation Skills:
  • Professional demeanor and strong interactive skills
  • Outstanding organizational skills
  • Sound judgment and discretion
  • Ability to maintain confidentiality
  • Excellent problem-solving and analytic abilities
  • Independence, creativity, and proactivity are essential
  • Excellent written and oral communication skills
  • Candidates must be willing and able to support and advance the University mission.




To apply, please visit: https://secure4.saashr.com/ta/6153588.careers?showjob=453249682




jeid-a9d81320b1cfd04fbf8e9495bd0f21cd

Get job alerts

Create a job alert and receive personalised job recommendations straight to your inbox.

Create alert