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Administrative Assistant to the Provost, WAUKESHA

Carroll University
Wisconsin, United States
Salary Not specified
Posted date
Oct 21, 2021

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Position Type
Executive, Other Executive
Employment Level
Employment Type
Full Time
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Administrative Assistant to the Provost, WAUKESHA

General Information
  • Job Title:Administrative Assistant to the Provost
  • Location:
    • 100 N EAST AVE
    • WAUKESHA, WI, 53186
    • United States
  • Employee Type:Support Staff
  • Job Category:Academic Affairs, Staff

  • Supporting the Provost's Office by:
    • Serving as first contact to the Provost for questions, requests for information, and concerns of faculty, staff, and students
    • Overseeing and coordinating commencement and convocation activities
    • Organizing workflow and developing/overseeing filing systems (paper and digital)
    • Assisting in managing Provost's budgets
    • Arranging the Provost's calendar, schedules meetings and appointments as requested, completes meeting follow-up tasks, and provides organizational management of the Provost's and Office of Academic Affairs email accounts
    • Providing administrative support for Academic Affairs Director-level searches
    • Assists in staffing the Academic and Student Affairs committee of the Board, creating minutes, using the BoardEffect app, and other matters related to the Board as necessary
    • Composing general correspondence, memos, credit card statements and reports as requested
    • Compiling and distributing Dean's List and Delta Sigma Nu letters
    • Partnering with the President's office on board-related and other relevant projects

  • Supporting faculty processes by:
    • Issuing all full-time faculty contracting correspondence; ensuring the renewal, recommendation, and annual faculty evaluation processes are completed in compliance with governance
    • Compiling Annual Faculty Evaluation data from deans to report to HR
    • Collecting and maintaining faculty CVs in alignment with HLC standards
    • Supporting award nomination processes including Allhiser, Richason, Advising, and Exemplary Service awards
    • Providing administrative support to faculty governance committees, including:
  • Promotion and tenure committees
  • Student/Faculty Ethics Committee, General and Cross Cultural Education Committee and the Academic Steering Committee, including documentation and tracking of new program development
  • Reserving meeting spaces for all committees as requested and orders catering for monthly faculty meetings.
  • Performs other duties as assigned


Education and/or Experience:
  • 3-5 years' administrative experience, preferably in higher education, required
  • Bachelors' degree required

Technology Skills:
  • Facility with typical desktop computer software programs, including Excel, required
  • Proficiency in online environments required, ability to learn the University's administrative computing software, reporting tools, course management system as relevant, scheduling software, etc.

Human Relation Skills:
  • Professional demeanor and strong interactive skills
  • Outstanding organizational skills
  • Sound judgment and discretion
  • Ability to maintain confidentiality
  • Excellent problem-solving and analytic abilities
  • Independence, creativity, and proactivity are essential
  • Excellent written and oral communication skills
  • Candidates must be willing and able to support and advance the University mission.

To apply, please visit:

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