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University of Wisconsin-Madison
Wisconsin, United States
Salary Not Specified
Posted date
Oct 20, 2021

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Position Type
Administrative, Academic Affairs, Academic Administration, Other Academic Affairs, Business & Administrative Affairs, Community Relations & Institutional Outreach, Student Affairs, Academic Advising & Academic Support Services, Other Student Affairs
Employment Type
Full Time
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Job no: 243637-AS
Work type: Remote, Staff-Full Time
Location: Washington, D.C.
Categories: Student Life and Student Program Management

Job Summary:

UW-Madison seeks to hire a Program Manager to live in the Washington D.C. metro area to assist with administering the Wisconsin in Washington D.C. (WIW) program on behalf of International Academic Programs, a unit of the International Division. This position supports the personal and professional development of students participating in the WIW Program and is responsible for key aspects of program administration. The Program Manager will support the D.C.-based Program Director with on-site program management and facilitation of an academic program in the fall, spring, and summer terms. In addition to providing administrative support, the Program Manager facilitates internship placements in Washington D.C. for UW-Madison undergraduate students from a wide array of academic disciplines/interest with various hosts including U.S. Congress, the White House, executive departments and agencies, public policy advocacy and lobbying firms, think tanks, non-profits, law firms and legal institutions, print and broadcast media outlets, marketing and public relations firms, historical sites, and political organizations among many other possibilities. The Program Manager will be directly involved in growing and maintaining relationships with UW-Madison, intern host organizations, Washington D.C. alumni, guest speakers and mentors. The Program Manager will promote alumni and stakeholder engagement in program planning, professional development activities and program growth.

The Program Manager's duties will include:
Managing the office and classroom space as well as contracts and services rendered for all student housing and events including housing, catering contractors, bus/transportation vendors, and other special events services

Advising/assisting students on program matters

Organizing program events

Provide support as needed to additional IAP short-term student programs located in Washington D.C.

Work with Program Director and IAP, ensure that WiW practices are in accordance with all related best practices, laws, and regulations

Communicate back to IAP and relevant units at UW as needed on managing student affairs related issues for program participants

Serve as liaison to internship employers and other vendors

Will be instrumental in working with DC based staff, alumni, and other stakeholders in assisting students in identifying appropriate internships in their specific interest areas and facilitating students' internship applications and contacts with internship offices

Work with the on-campus WIW working group and other campus colleagues across a wide array of academic units

Will oversee ongoing alumni/student mentor relationships, acting as a liaison between students and their mentors,

Develop, manage, and maintain databases for internships, program alumni, mentors

Communicates back to IAP as needed on managing logistical aspects of program and participants

Organize program orientations,

Organize co-curricular, networking and DC enrichment activities.

Develop, manage, program guides and handbooks such as the orientation handbook and mentor guide.

Assist with identifying and organizing professional development activities for the students as well as supporting logistical arrangements for course activities

Utilize institutional policies and guidelines as they pertain to the WIW program budget and will ensure efficient and prompt payment of budget items approved by campus for the program.

About the Job:

Student Affairs Manager (AE193)

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion


Bachelor's Degree in any field



Strong administrative and program coordination experience strongly preferred. Background in student services, internship outreach and coordination, event planning, educational administration or related work in higher education and familiarity with Washington D.C. is desirable.

Additional Information:

Diversity and inclusion are primary values for the International Division and are integral to achieving our strategic goals. We seek candidates with an awareness of and commitment to the principles of diversity and inclusion across all spectrums.



Work Type:

Full Time: 100%

This position is remote and requires work be performed at an offsite office in Washington, DC.

Appointment Type, Duration:



Minimum $50,000 ANNUAL (12 months)
Depending on Qualifications

Instructions to Applicants:

Please submit a cover letter, CV/Resume, and a list of three professional references through the online jobs portal by the assured consideration date.


Matthew Geisler
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Official Title:

Stdnt Affairs Mgr(AE193)

Employment Class:

Academic Staff-Renewable

Job Number:


The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Applications Open: Oct 20 2021 Eastern Daylight Time
Applications Close: Nov 7 2021 11:55 PM Eastern Standard Time

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