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University of Wisconsin-Madison
Wisconsin, United States
Salary Not Specified
Posted date
Oct 20, 2021

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Position Type
Administrative, Academic Affairs, Academic Administration, Business & Administrative Affairs, Business & Administrative Support, Other Business & Administrative Affairs, Legal Affairs
Employment Level
Employment Type
Full Time
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Job no: 243275-US
Work type: Onsite, Staff-Full Time
Location: Madison
Categories: Administrative Services

Job Summary:

This position will provide administrative support for the following UW Law School programs: Law & Entrepreneurship Clinic (L&E Clinic), Economic Justice Institute (EJI), and the Lawyering Skills course. These programs provide exciting and important experiential training for law students in the areas of Intellectual Property Law, Immigration Law, Family Law, Rental Housing Law, Consumer Law, and general legal practice skills. Time and effort of this position will be split evenly between the L&E Clinic (50%) and EJI/Lawyering Skills (50%).

Law & Entrepreneurship (L&E) Clinic:
Coordinate student activities:
-Coordinate student registration and management for various L&E Clinic options
-Collect and/or manage student information and registration information
-Coordinate and manage student feedback on staff
-Coordinate and manage office hours and other clinic services
-Assist with management of student placements, including Legal Tech placements
Manage the L&E Clinic inbox
Manage data reporting from L&E Clinic Systems (LECS & Clio):
-Coordinate discussion on metrics
-Track metrics
-Produce regular student hourly reports
-Conduct and review client satisfaction surveys
Organize and manage meetings and appointments, including:
-Select location and reserve rooms
-Ordering food, as appropriate
Produce memos, letters and forms
Assist with creation of presentations
Assist with social media efforts
Assist with website updates and management
Participate in team discussions and projects
Continuously improve administrative procedures
Provide information by answering questions and requests
Organize travel

Economic Justice Institute (EJI):
-Update EJI Alumni List
-Assist with collecting information from EJI clinical directors for social media updates, help put together the annual newsletter to EJI alumni and donors
-Community brochures and community resource library upkeep
-Plan community events and EJI alumni networking events
-Case file management assistance
-Compile and report EJI case statistics
-Assist with monitoring the main EJI inbox

Lawyering Skills:
-Maintain calendars
-Arrange travel for visiting lawyers
-Update the Lawyering Skills alumni & visiting lawyers lists
-Maintain Lawyering Skills LinkedIn page

About the Job:

Administrative Assistant II (AD002)
Administrative Assistant III (AD003)

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion


H.S. Diploma


Previous administrative experience required.
Experience with Microsoft Suite (i.e. Word, Excel, PowerPoint, etc.) required.
Experience with maintaining website material, creating social media posts for an organization preferred but not required.
Experience with SharePoint and Microsoft Teams preferred.
Successful candidate will be detail oriented with the ability to prioritize tasks and have excellent customer service skills.

Additional Information:

Successful candidate will be hired into the level commensurate with their experience.



Work Type:

Full Time: 100%

This position requires work be performed in-person, onsite, at a designated campus work location.

Work Schedule:

Schedule can be somewhat flexible, but usual business hours are 7:45am - 4:30pm with a 45 minute lunch.

Appointment Type, Duration:



Minimum $17.00 HOURLY
Depending on Qualifications

Instructions to Applicants:

Applicants must send a cover letter and resume through the Jobs at UW website ( for job #243275, by the consideration date.


Justin Boehm
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Official Title:

Administrative Assistant II(AD002) or Administrative Assistant III(AD003)

Employment Class:

University Staff-Ongoing

Job Number:


The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Applications Open: Oct 20 2021 Central Daylight Time
Applications Close: Nov 28 2021 11:55 PM Central Standard Time

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