Administrative Assistant - Admissions

General Statement of Job

The Administrative Assistant performs administrative and clerical duties in support of Office of Admissions

Specific Duties and Responsibilities

Essential Duties:

Serve as the department Office Professional under the administrative guidance of the Dean of Admissions and the Director of Admissions Communication and Marketing, to include: document and monitor the department's budgets; Code all charges and process all travel expenses for the staff within the office.

Serve as the Office Manager, to include: coordination of office calendar and deadlines, purchasing, inventory, and equipment maintenance. Ensures inventory of all technical equipment is accurate and provides suggestions for replacement. Help with the onboarding process of new employees.

Function as a customer relations specialist and frontline face of the Office of Admissions, to include: directing and managing student walk-ins and traffic flow; providing basic and accurate information about office functions; responding promptly to all routine and non-routine written and verbal inquires; manages admissions email inbox; remain knowledgeable of changes in technology and be familiar with program capabilities and existing office technology environments.

Provide administrative support to the Admissions staff: scheduling appointments, meeting rooms; creating and distributing administrative correspondence; monitoring and assisting with special projects as needed; assist in coordinating on and off-campus events.

Performs other related duties as required.

Education, Experience, and Licenses

High School diploma or GED required. Associates degree or higher preferred (or with equivalent amount of completed college credits). Minimum 6-12 months experience working in a fast paced, detail - oriented position required.

One to two years related experience preferred; or equivalent combination of education and experience.

Knowledge, Skills, and Abilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to maintain confidentiality in regard to data, personnel and other pertinent information.
• Ability to speak effectively before groups of customers or employees of organization.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to compute rate, ratio, and percent, and to draw and interpret bar graphs.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to utilize spreadsheets for budget tracking.
• Ability to deal with problems involving several concrete variables in standardized situations.

Physical Demands/Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, feel or use a computer keyboard and talk or hear. The employee frequently is required to sit. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance; and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

The noise level in the work environment is usually moderate.

NOTICE: The above job profile does not include all essential and nonessential duties of this job. All employees with disabilities are encouraged to contact Human Resources to review and discuss the essential and nonessential functions of the job. An employee with a disability can evaluate the job in greater detail to determine if she/he can safely perform the essential function of this job with or without reasonable accommodation.