Associate or Senior Associate (DOE) Facilities Program Coordinator

SUNY Cortland
New York, United States
Salary Not Specified
Posted date
Oct 21, 2021

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Position Type
Faculty Positions, Professional Fields, Architecture, Vocational & Technical Fields, Administrative, Academic Affairs, Other Academic Affairs, Business & Administrative Affairs, Other Business & Administrative Affairs, Facilities Management & Physical Plant
Employment Type
Full Time

Position Details

Budget Title ASSOCIATE FACILITIES PROGRAM COORDINATOR Campus Title Associate or Senior Associate (DOE) Facilities Program Coordinator School/Division Finance and Management, Division of Department Facilities Planning, Design and Construction Staff Sub-Type Staff & Administration Salary Level SL4 Salary Range $66,500-$71,000(Assoc)/ $71,500-$79,000 (Sr. Assoc) Position Effort Full-Time If Part-Time, enter FTE: Is this a temporary position? No If Temporary, enter End Date: Position Summary
Responsible for performing a wide range of administrative professional duties in connection with coordinating, designing, scheduling, and managing a variety of construction services for maintenance and capital improvement projects. May work on large capital projects and/or smaller projects. Major Responsibilities
Job Responsibilities:
  • Provide administrative support to the director of facilities planning, including but not limited to policy and procedure development and supervision of project coordinators.
  • Manage projects of varying size and complexity from design, construction, and post construction phases to meet objectives of program, scope, schedule, and cost. Projects assigned will be according to specific background, experience and operational need.
  • Manage all aspects and all phases of campus managed projects. Coordinate activities of larger capital projects with the State University Construction Fund ( SUCF ) or Dormitory Authority of the State of NY ( DASNY ) management team.
  • Act as liaison and university representative among both internal and external entities including; the intended user, university departments, SUCF, DASNY, contractors, consultants, and regulatory agencies.
  • Coordinate/direct the design process to meet the program and budget requirements for a project. Maintain proper documentation, as needed, through the design process. Verify the college’s design standards are being properly applied and incorporated into the design documents. Communicate expectations to and solicit input from the campus community to insure program needs are met.
  • Prepare bidders list for approval. Initiate and chair pre-bid and pre-construction meetings. Analyze bids; make recommendations, and award contracts. Issue contracts and/or purchase requisitions required to complete the work. Develop administrative procedures for the project.
  • During the construction phase, manage the project so that scope, schedule, and cost are not compromised. Anticipate critical issues and interface with the campus community to minimize the impacts of construction activity. Inform key personnel of project schedule, communicate scope and possible implications, and coordinate any required outages. Inspect the work-in-progress to assure compliance with the documents. Coordinate the work of all trades. Monitor required testing. Initiate progress and other meetings to facilitate completion. Review and approve changes and payment applications. Estimate costs. Initiate and monitor the building commissioning process.
  • Manage or execute programs to move people, furniture, equipment, communication lines, and related items.
  • During the post construction phase, manage the project closeout and commissioning. Complete all punch list items quickly and as required by the contract. Prepare responses and recommend resolutions of any disputes or claims that occur during the project. Prepare evaluations of contractors and consultants according to Department requirements.
Job Requirements:
  • Construction and project management knowledge.
  • Ability to work autonomously and manage several projects at the same time.
  • Critical knowledge related to institutional or commercial buildings and of managing projects from conception to warrantee.
  • Communication and interpersonal skills.
Functional and Supervisory Relationships
  • Reports to the director of Facilities Planning Design and Construction.
  • Works closely with other facilities management units; Environmental Health and Safety, and Physical Plant, as well as campus departments and stakeholders.
Required Qualifications
Associate Position:
  • Bachelor’s degree
  • Relevant construction/project management experience
  • Working knowledge of and experience with institutional or commercial buildings project management from conception to warrantee.
Sr. Associate Position:
  • Bachelor’s degree in architecture, engineering, construction management or closely related field.
  • Seven years relevant construction/project management experience
  • Working knowledge of and experience with all aspects of institutional or commercial buildings project management from conception to warrantee.
  • Experience working with internal and external agencies, boards, committees, and/or community stakeholders.
Preferred Qualifications
  • NYS Building Code certification
  • Professional Architect or Engineer license.
  • Relevant experience in higher education or similarly complex organization
  • Proficiency in Computer Aided Design ( CAD ).
Highly Preferred:
  • SUNY Experience
  • Experience working with SUCF or DASNY
EEO Statement
The State University of New York College at Cortland is an Affirmative Action/Equal Employment Opportunity/Americans with Disabilities Act (AA/ EEO / ADA ) employer. The University actively seeks applications from women, veterans, individuals with a disability, members of underrepresented groups or anyone that would enrich the diversity of the University. Job Close Date
Posting Number S21014 Review Start Date 10/22/2021 Open Until Filled Yes Quick Link for Direct Access to Posting
Special Instructions

Special Instructions to Applicant
SUNY Cortland is accepting applications for an associate or senior associate (depends on experience) facilities program coordinator. Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a bachelor's degree?
    • Yes
    • No
  2. * How many years of experience do you have in this type of position?
    • 0-1
    • 1-3
    • 3-5
    • 5-7
    • 7+
  3. * Do you have experience with institutional or commercial buildings?
    • Yes
    • No
  4. * Do you hold a NYS Building Codes certificate?
    • Yes
    • No
  5. * Do you hold a professional Architecture or Engineering License?
    • Yes
    • No
    • In progress
Documents Needed to Apply
Required Documents
  1. Curriculum Vitae or Resume
  2. Cover Letter
  3. Professional References Contact Info. ONLY (minimum of 3)
Optional Documents

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