Number of Vacancies:
Area of Consideration:
Open To The Public
Pay Plan, Series & Grade:
$75,328 - $101,311
Open Until Filled
4200 Connecticut Ave NW,
Washington, DC 20008
Brief Description of Duties
The Executive Assistant to the Office of the Chief Operating
Officer provides executive-level administrative and project support
to the Chief Operating Officer. Plans, organizes, and executes all
daily activities, including scheduling, administrative, financial,
and operational responsibilities for the Office of the Chief
Operating Officer. Supports the triage and prioritization of
activities of the executive team in a fast-paced environment to
increase productivity and overall effectiveness of services. Plays
a key role in managing performance metrics, project timelines,
various reports, data requests, and communication by tracking and
driving completion of key deliverables. Collaborates with internal
and external partners and coordinates with other administrative
support staff across the University. Must exercise discretion, good
judgment, sound decision making, and demonstrative initiative to
handle a wide variety of activities and confidential matters.
Essential Duties and Responsibilities
- Provides efficient and high-quality day-to-day administrative
support and management of the unit to ensure prompt and effective
responses to operational requests, actions and issues; Proactively
identifies problem areas and makes appropriate recommendations to
ensure optimum productivity and efficiency; Supervises the
Administrative Assistant and student worker positions, delegating
office management and administrative support tasks as needed.
- Responsible for planning, directing, and coordinating the full
range of administrative management activities and serving as an
advisor to management.
- Assisting in the formulation, planning, implementation,
coordination, and evaluation of policies and procedures for all
administrative and operational functions.
- Identifying operational breakdowns and developing/implementing
corrective actions to resolve problems.
- Developing comprehensive plans, timetables for improvement and
providing expert advice to improve overall operations.
- Spearheading special projects and serving as an integral team
member as directed by COO
- Proactively researching and determining available resource
requirements and utilizing appropriate technologies/methodologies
to help administratively support project completion.
- Provides support in the research, collection, and compilation
of accurate internal and external information.
- Supports the management team with the development of long/short
range unit goals, the evaluation and assessment of unit functions
to include process improvements, and budget development and
- Serves as the unit’s project manager; tracks and monitors a
variety of processes and projects; prepares and submits written
reports on institutional initiatives and unit programs and
- Serves as the unit communicator; prepares correspondence and
documents; assists in the preparation of presentations, manuals,
brochures, policies and procedures; assists with the design, update
and maintenance of the unit’s online presence (i.e. website and
social media); Maintains schedules and calendars.
- Plans and coordinates a variety of functions, meetings and
programs to include logistics, communication, data collection,
evaluation, and after-action reports, etc.; Serves as the point of
contact for the unit for reports, records and facilities to
accommodate the needs of internal and external entities.
- Manages and advises the unit on the status of current
contracts, agreements, or cooperative arrangements with
consultants, other government agencies, universities or private
organizations; tracks and monitors all unit contracts.
- Manages unit finances; Initiates, tracks, monitors, manages and
reconciles the annual budget
- Serves as the HR Liaison in support of the Chief of Operating
Officer which includes the following:
- Time and Leave Reporting
- Payroll Processing (On and Off Cycle Checks)
- Initiating recruitment and other personnel action requests
- Managing staffing, position management, and budget documents;
- Supporting Performance Management responsibilities.
- Performs other related duties as assigned.
Minimum Job Requirements
- Performs other duties as assigned.
Information to Applicant
Collective Bargaining Unit (Union):
- Bachelor’s degree in Business or a related field required.
- Minimum of five years of experience in comparable positions
supporting executive level positions.
- Demonstrated strong organizational skills, project management
and effective decision making.
- Excellent communication and interpersonal skills. Expert level
written and verbal communication skills.
- Scheduling flexibility with the capacity to work mornings,
nights or weekends as needed.
- Higher education and supervisory experience preferred.
This position is not
part of the collective bargaining unit.
Selectee will be eligible for health
and life insurance, annual (vacation) and sick leave and will be
covered under the University of the District of Columbia' s
retirement plan (TIAA).
Equal Opportunity Employer:
The District of Columbia
Government is an Equal Opportunity Employer. All qualified
candidates will receive consideration without regard to race,
color, religion, national origin, sex, age, marital status,
personal appearance, sexual orientation, family responsibilities,
matriculation, physical handicap, or political affiliation.
Notice of Non-Discrimination:
In accordance with the D.C.
Human Rights Act of 1977, as amended, D.C. Official Code, Section
2-1401.01 et. seq., (Act) the University of the District of
Columbia does not discriminate on the basis of actual or perceived
actual race, color, religion, national origin, sex, age,
disability, sexual orientation, gender identity or expression,
family responsibilities, matriculation, political affiliation,
marital status, personal appearance, genetic information, familial
status, source of income, status as a victim of an intrafamily
offense, place of residence or business, or status as a covered
veteran, as provided for and to the extent required by District and
Federal statutes and regulations. Sexual harassment is a form of
sex discrimination which is also prohibited by the Act. In
addition, harassment based on any of the above protected categories
is prohibited by the Act. Discrimination in violation of the Act
will not be tolerated. Violators will be subject to disciplinary
Applicants claiming veterans preference
must submit official proof at the time of application.
At this time, the University of the
District of Columbia does not provide sponsorship for visas (e.g.
H-1B). This position is also ineligible for Optional Practical
A person applying for a position who
is a bona fide District resident at the time of application for the
position, may be awarded a 10-point residency preference over
non-District applicants, unless the person declines the preference
points. If selected, the person shall be required to present no
less than 8 proofs of bona fide District residency on or before the
effective date of the appointment and maintain such residency for 7
consecutive years from the effective date of the appointment.
Failure to maintain bona fide District residency for the 7-year
period will result in forfeiture of employment.
Pursuant to the requirements of the
Drug-Free Workplace Act of 1988, the individual selected to fill
this position will, as a condition of employment, be required to
notify his/her immediate supervisor, in writing, not later than
five (5) days after conviction of any criminal drug statute
occurring in the workplace.
Employment with the University of
the District of Columbia is contingent upon a satisfactory
background investigation. The determination of a 'satisfactory
background investigation' is made at the sole discretion of the
University of the District of Columbia. The University may refuse
to hire a finalist, rescind an offer of employment to a finalist or
review and may terminate the employment of a current employee based
on the results of a background investigation.
Disposition of Resume:
Resumes received outside the area of
consideration and/or after the closing date will not be given
consideration. You must resubmit your resume to receive
consideration for any subsequent advertised position vacancies. For
the purpose of employment, resumes are not considered job
applications. Therefore, if selected for employment a UDC
application will be required.
Official Job Offers are made by the University
of the District of Columbia, Office of Human Resources only.
All inquiries related to employment and
job applications should be directed to UDC Office of Human
Resources at (202) 274-5380.
The University of the District of Columbia is an Equal
Opportunity/Affirmative Action institution. Minorities, women,
veterans and persons with disabilities are encouraged to apply. For
a full version of the University’s EO Policy Statement, please