Human Resource Assistant Manager - Three Positions

Primary Function

NIU currently has openings for three Human Resource Assistant Manager positions for Talent Acquisition, Civil Service Testing, Classification and Compensation functional areas. The Assistant Managers report directly to a Human Resource Manager and oversee a HR functional area (Talent Acquisition; Civil Service Testing; or Classification and Compensation) and a work group in Strategic Talent Management ( STM ). Each Assistant Manager is responsible for supporting the University’s mission and values and establishing a diverse and inclusive qualified workforce. In addition, these positions will implement Human Resource, Affirmative Action & Equal Opportunity principles that support the operational needs of the University, while assuring compliance with University and Board of Trustees ( BOT ) policies and procedures and state and federal regulations. This includes the State Universities Civil Service System ( SUCSS ). These positions require extensive contact with internal and external hiring departments, agencies, and other administrative personnel. These positions are also responsible for the supervision of the HR Officers, Representatives, and Assistants. The HR Assistant Manger positions are promotional positions that allow for hybrid remote work.
Duties and Responsibilities (generally)

20% – Supervises and evaluates all functions of the assigned work area. Provides training, coaching and discipline to assigned staff, and approves time sheets and requests for time off. Interprets and disseminates information from SUCSS statutes and rules, as well as University policies and procedures.

15% – Performs the assigned human resources function for full- and part-time staff, full-time faculty and adjunct faculty positions by assisting with the development, implementation and evaluation of programs related to the sourcing, recruiting, hiring and orienting talent. Provides guidance and assistance to the assigned departments/colleges/divisions. Creates and conducts trainings with departments/colleges/divisions on employment-related topics and processes, especially those related to recruitment, selection and hiring. May represent NIU at various recruitment events.

15% – Prepares applicable documents through the online employment system, as well as processing hiring paperwork for new and existing employees. Responsible for assisting with the on-boarding process for new employees.

15% – Administers various employment-related policies. Develops and implements operational policies and procedures relating to employment, affirmative action/equal employment opportunity and governmental/statutory requirements. Composes correspondence regarding procedure and policy changes. Assists with designing manuals and brochures.

15% – Counsels various constituents (administrators, supervisors, employees, and applicants) on both internal and external (AA/ EEO, SUCSS, CMS, SURS, etc.) policies and procedures. This includes policies and procedures related to hiring, probationary periods, promotions, and other personnel actions. Carries out the policies & procedures of the State Universities Civil Service System ( SUCSS ) relative to classification/compensation for Civil Service positions. Interprets and disseminates information from SUCSS statutes and rules, as well as University policies and procedures.

15% – Works with other units within STM, HRS and across campus on personnel matters and determines when to relay inquiries directly to this unit based upon the nature of the question. Assists with the review of proposed changes to classifications and developing civil service intern programs. Responds timely and corresponds with candidates and departments/colleges/divisions. Attends team meetings. Participates on department/unit, university, state-wide committees and professional organizations.

5% – Performs other related duties as assigned.
Minimum Required Qualifications for this position

CREDENTIALS TO BE VERIFIED

• High school graduation or equivalent
• Any combination totaling four years from the following categories:

1. progressively more responsible work experience performing duties comparable to those listed for the previous lower level of the series (Human Resource Officer)
2. college course work in human resource administration, business administration, or a closely related field, as measured by the following conversion table or its proportional equivalent:
   • 60 semester hours equals one year
   • 90 semester hours equals two years
   • 120 semester hours equals three years

• Talent Acquisition: Working knowledge of talent acquisition, employment and affirmative action/equal employment opportunity policies and procedures.
  
  Civil Service Testing: Working knowledge of Civil Service employment and employment related forms
  
  Classification & Compensation: Working knowledge of employment, classification and compensation policies and procedures.

Specialty Factors (Additional Required Qualifications)

Education and Experience Preferred

Talent Acquisition: Must be familiar with employment and talent acquisition policies and procedures. Possess knowledge of procedures for processing employment related forms. Knowledge, understanding and ability to interpret policies pertaining to employment and talent acquisition.

Civil Service Testing : Must be familiar with Civil Service examination and employment policies and procedures. Possess knowledge of procedures for processing related employment forms. Knowledge, understanding and ability to interpret policies pertaining to Civil Service examination and employment.

Classification & Compensation: Must be familiar with employment, classification and compensation policies and procedures. Possess knowledge of procedures for processing related employment forms. Knowledge, understanding and ability to interpret policies pertaining to employment, classification and compensation.
List the knowledge, skills, and abilities critical to the performance of this position.

1. Broad knowledge of principles and procedures used in human resource.
2. Broad knowledge of federal and state laws, rules, and/or regulations affecting public human resource administration; ability to develop a broad knowledge of those of the employing institution.
3. Proficiency in working with operation managers, staff, and the public.
4. Proficiency in writing and editing reports and other materials.
5. Skill in organizing, analyzing, and interpreting data.
6. Administrative ability.
7. Ability to plan, supervise, and evaluate the work activities of others.
8. Ability to organize human resource operations and coordinate them with other organizational units.
9. Ability to review and formulate/revise human resource policies and procedures.
   
   

Working Hours
M-F, 8 to 4:30; evenings & weekends may be required
Minimum Pay Rate (Hourly or Monthly)
$3,750.00 per month
Hiring Rate Information

Actual hiring rate is commensurate with experience, education, and internal equity; position includes a robust benefits package to eligible applicants.

Posting Date
10/01/2021
Closing Date
10/22/2021
Priority Review Date

Special Instructions to Applicants

The HR Assistant Manager positions are well suited for dedicated Human Resource professionals who are seeking a career with opportunities for advancement, a hybrid remote work schedule, and an excellent benefit package.

We sincerely welcome and encourage qualified and dedicated individuals from all backgrounds, cultures, abilities, ethnicities and demographics to apply and submit the following materials for consideration.

Required application materials:

• Resume/CV
• Cover Letter
• List of 3 professional current references

For full consideration, please review the Application Procedures section and complete all areas of the application. Please contact us if you have any questions and/or need assistance.
Application Procedures

• Fully complete the Education and Work History sections of the application. Be specific on your entire work history, including employment dates and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position, however, it will be converted to a full-time equivalency to determine combined length of experience.

• If you have education and/or training in excess of what is required, we encourage you to upload your unofficial transcripts.

• After the posting has closed, your submission will be reviewed to determine if you meet the minimum qualifications for the classification, including any specialty factors associated with this particular position.

• Please monitor your e-mail for further information regarding your application. Emails will be generated from jobs@niu.edu and CivilServiceTesting@niu.edu. Please add these emails to your address book to ensure timely delivery of any future communication.

• We STRONGLY recommend that contact information used in your online profile be personal use, not professional/work information: personal email address, home address, and phone numbers. The information you provide is used to make contact on search updates, department referrals and interviews, etc. We must be able to relay sensitive and important information in a way that protects your privacy concerning job search activity, now and in the future.

• The Civil Service examination for this classification is a Credentials Assessment, and is based on your application materials as submitted for this posting. If you meet the minimum required qualifications for this position, you will receive a score based on your education and experience, and your name will be placed on the active employment register. After the application deadline, the names within the top three scores will be referred to the hiring department for interview.

• If eligible for Veteran’s Preference Points, DD214/DD215/NGB22/DD256 paperwork reflecting an Honorable Discharge MUST be uploaded to this application in order to receive the maximum eligible points on the Civil Service examination.

• Click on Human Resource Assistant Manager for more information including salary ranges, typical duties, minimum acceptable qualifications, and testing requirements.

• Please click Human Resource Services – Benefits for detailed information about Northern Illinois University’s benefits package.

• Employment is contingent upon your passing a criminal background investigation. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

Link to Department Homepage
https://www.niu.edu/hrs/index.shtml
Physical Demands

Regular office related duties:

• Sitting for extended periods of time;
• Using computer/electronic equipment for extended periods of time;
• Occasional lifting and moving items weighing up to 25 lbs.

EEO Statement

In accordance with applicable statutes and regulations, NIU is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, sex, religion, age, physical and mental disability, marital status, veteran status, sexual orientation, gender identity, gender expression, political affiliation, or any other factor unrelated to professional qualifications, and will comply with all applicable federal and state statutes, regulations and orders pertaining to nondiscrimination, equal opportunity and affirmative action.

The following person has been designated to handle inquiries regarding the non-discrimination policies:

Ethics and Compliance Officer, Title IX Coordinator
Health Services 230
TitleIXCoordinator@niu.edu
815-753-5560
Is Background Check Required
Yes
Visa Policy

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

ADA Accommodation

NIU remains committed to ensuring that its recruitment and application procedures include full opportunities for applicants with disabilities. Employment opportunities will not be denied to anyone because of the need to make accommodations for a person’s disability during either the application or interview process. An applicant who believes they require an accommodation to participate in the employment process due to a disability may request that accommodation through the Accommodation Request Form . For further assistance, please contact the office of Affirmative Action, Equal Opportunity and Education ( AAEOE ) at ada@niu.edu .

Clery Act Information

NIU provides information regarding campus security, personal and fire safety, including topics such as: crime prevention, emergency response procedures and crime reporting policies, in addition to crime and fire statistics for the most recent three calendar years. The Annual Security Report containing security and safety information is available at www.safety.niu.edu/clery or by contacting the University Police Department and Public Safety Department at 815-753-9628 to receive a hard copy. The Annual Fire Safety Report is available at www.niu.edu/clery/fire_report.pdf or by contacting the Environmental Health and Safety Department at 815-753-0404 to receive a hard copy.

Quick Link
https://employment.niu.edu/postings/59319
Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Are you currently a citizen or resident of the State of Illinois?
   • Yes
   • No
2. * What is your highest level of completed education?
   • High School/GED
   • Bachelor's Degree
   • Master's Degree
   • PhD
3. * If applicable, have you attached a copy of your DD214, DD215, NGB22, or DD256 for consideration of Veterans Preference Points? The copy submitted should reflect the status of discharge in order to be considered.
   • Yes
   • No
   • Not Applicable
4. * How many years of progressively more responsible work experience performing human resource duties do you possess?
   • 0-1 years
   • 1-2 years
   • 2-3 years
   • 3-4 years
   • 4-5 years
   • 5+ years
5. * Describe your human resource work experience.
   
   (Open Ended Question)
   
   
6. * Please provide the name of the employer and the dates of employment where you gained this experience. Please note that this information must be verified on an NIU application and/or resume.
   
   (Open Ended Question)
   
   
7. * Please rate your level of professional work experience in Human Resources, Payroll, or Benefits off or comparable experience.
   • Work experience not directly related to the job function described
   • Work experience at a minimum level of competency relevant to the job function described, requiring some assistance and guidance.
   • Work experience at a high level of competency relevant to the job function described, performed independently.
8. * How did you learn of this NIU job opportunity?
   • NIU Human Resources Website
   • Illinois Dept of Employment Services
   • IL WorkNet Job Center
   • SUCSS Website
   • Word of Mouth
   • Agency Referral
   • ListServ
   • Mailing
   • Phone Contact
   • Other

Applicant Documents
Required Documents

1. Resume/Curriculum Vitae
2. Cover Letter
3. List of References

Optional Documents

1. Military Discharge Documents ONLY (DD214/DD215/NGB22/DD256)
2. Transcripts (unofficial with official required at hire)
3. Transcripts #2 (unofficial with official required at hire)
4. Transcripts #3 (unofficial with official required at hire)
5. Other
6. Certifications/Licensure #1
7. Certifications/Licensure #2
8. Certifications/Licensure #3