Executive Coordinator of Graduate & Professional
The Administrative Coordinator directly supports the Vice President
of Enrollment and Marketing and serves as office manager for the
division of Graduate and Professional Studies.
As the Vice President of Enrollment and Marketing's principal
liaison to other administrative assistants and coordinators in the
University, the Administrative Coordinator is responsible for
arranging meetings, communicating with the administrative team on
behalf of the Vice President, and other coordinating
The Administrative Coordinator provides direct support for the Vice
President of Enrollment and Marketing, the Assistant Vice President
of Graduate and Professional Studies, the Dean of Graduate and
Professional Studies, the Director of Graduate Enrollment, and the
Director of Graduate Student Services and Advising.
Daily responsibilities include maintaining records, processing
invoices, organizing events, handling communication between the
division and the Academic Affairs division, the faculty, as well as
with other college staff, and providing clerical, receptionist, and
other forms of support for the Division of Graduate and
Professional Studies. The Administrative Coordinator also
facilitates the preparation of the online Graduate and Professional
Studies academic catalog and manages the Professional Studies
course registration system.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
The statements below are intended to describe the principal
duties of the person or persons assigned to this job. They are not
intended to be an exhaustive list of all job duties and
responsibilities. Lasell College has the right to add or change the
job responsibilities at any time.
MINIMUM KNOWLEDGE AND SKILLS REQUIRED BY THE
- Serve as the frontline receptionist for the Division of
Graduate and Professional Studies: handle inquiries and provide
pertinent information (in person and via telephone), assist in the
scheduling of appointments for the professional staff, manage
pedestrian traffic in the office, coordinate academic programs and
events, respond to crises as they arise.
- Serve as the office manager: provide direct administrative
support to the professional staff members, assist in the management
of various budgets, coordinate payroll for faculty teaching
graduate courses and staff /consultants (as needed), maintain
inventory of supplies. Maintain the general office area, assist in
the management of various budgets and reports, serve as supervisor
for student workers, schedule and coordinate meetings as well as
other related duties.
- Provide administrative support for the leadership team in
Graduate and Professional Studies.
- Prepare reports, conducts research, and works with departments
across campus on an array of projects.
- Provide support to division-sponsored programming efforts,
including assisting in the creation of promotional materials,
presentations and other marketing efforts.
- Communicate with stakeholders: Board of Trustee members, Senior
Management members, students, students' family members, faculty
members, various departments within the College, vendors,
corporations, other not-for-profit organizations (including
colleges and universities), government entities and other external
- Other duties as assigned.
Other Qualifications of the position include:
- Bachelor's Degree is preferred, with pertinent administrative
- Computer Skills: Microsoft Outlook, Microsoft Office suite
(Word, Excel, PowerPoint), high level technological proficiency and
ability to quickly learn and use the College's information
- Outstanding oral and written communication skills.
- Exceptional organizational and interpersonal abilities. Skill
in dealing with people, diplomacy, tact, maturity, discretion and
the ability to maintain confidentiality. Must have the ability to
work well with both internal and external constituencies
- Candidate must be energetic, highly motivated, flexible and
team-oriented with an ability to identify, train, and manage
volunteers from a variety of age groups.
- Strong computer literacy required including familiarity and
comfort with spreadsheets and databases.
- Requires some evening and weekend obligations.
- Sound judgment and a good sense of humor.
- Excellent work ethic.
Interested candidates should upload a letter of interest, resume
and the information of three (3) references using the forms below.
Review of resumes will begin immediately, and applications will be
accepted until the position is filled.
Lasell University requires all employees to be vaccinated and to
provide the documentation upon the start of employment. Lasell also
provides individuals the opportunity to request a medical or
Lasell University is committed to equal opportunity in every
aspect of hiring and employment. Lasell proactively reviews its
policies and practices to assure that decisions with respect to
every dimension of employment are made without regard to age, color
of skin, disability, gender expression and identity, genetic
predisposition, marital status, national origin, race, ethnicity,
religion, sex, sexual orientation, veteran's status, status as a
victim of domestic violence, and all other protected groups and
classes under Federal and State Laws and executive