Center Administrator

Employer
Johns Hopkins University
Location
Maryland, United States
Salary
Salary Not Specified
Posted Date
Oct 19, 2021

View more

Position Type
Administrative, Academic Affairs, Research Administration, Business & Administrative Affairs, Financial Affairs, Grants & Contracts
Employment Type
Full Time

The Armstrong Institute for Patient Safety and Quality is seeking a Center Administrator who will report to the Director of the Armstrong Institute Center for Healthcare Human Factors and will work with members of the Armstrong Institute team to provide essential project leadership, integrated staff management, and financial accountability for all Center for Healthcare Human Factors innovation projects and programs.

Specific Duties & Responsibilities:

Program Management

  • Responsible for the day-to-day oversight of the operational, administrative, and logistical functions of the Center, including the weekly Operations meeting (develop agenda, create and lead meetings).
  • Develop and maintain Gannt charts identifying teams within the Center, including maintaining current distribution lists with leaders, team members, and broader constituents. Assist with grants management. Prepare annual reports and summaries of activities for the Center Director or other entities. Manage web-development activities, as needed. Ensure that Center website content remains current and optimized for maximal impact.
  • Manage and disseminate communications from the Center’s Director and program Principal Investigators (PIs), including preparing drafts of announcements, letters, and memos.
  • Manage the Center email account and answer questions, provide guidance, and publicize information on behalf of the Center.
  • Manage all aspects of travel arrangements and accommodations for Center core faculty.
  • Serve as the principal Center liaison to the media relations team in Armstrong Institute.

Financial Management

  • Oversee the development of the Center budget with the Armstrong Institute finance team. Responsible for overall analysis of budget patterns and expenditures.
  • Work with Center faculty and staff to identify potential funding sources and plan future grants/contracts.
  • Recommend budget adjustments and other cost improvement measures.
  • Serve as the principal Center liaison to the finance relations team in Armstrong Institute.
  • Maintain immediate oversight of all CENTER financial transactions including serving as the primary authorizer of all financial transactions.
  • Manage day-to-day financial responsibilities such as preparation of purchase requests, expenses, and travel reimbursement requests to faculty, staff, and visitors.
  • Process SAP expense submissions against budget. Coordinate purchase of supplies and equipment. Manage and track expenditures and reimbursements.
  • Purchase all Center computers and other supplies. Maintain current inventory.
  • Develop and maintain Center’s operational programs profit and loss statements using quarterly reporting.

Human Resource Management

  • Provide direct and/or dotted line supervision of department’s administrative staff.
  • May directly supervise Center interns, students, and other temporary staff.
  • Work closely with AI Human Resources Manager to assess Center staffing needs and develop job descriptions and requisitions based on those needs.
  • Assist with on-boarding for Center employees.

Project Management

    Manage timely and effective completion of all Center projects Maintain list and identified leaders and team members.
  • Provide report preparation and management, work plans, activity charts, budgets and correspondence.
  • Work creatively and collaboratively with principal investigators and protocol team leaders to review data accuracy and overall project progress.
  • Ensure accurate financial management, reporting, and compliance for all projects.
  • Manage advisory board meetings such as agenda material creation, strategic partnership, invitation, RSVP tracking, and venue management.
  • Develop and manage tracking systems for reimbursement including study participant cash payments, parking vouchers, and other study supplies. Handle bi-monthly cash payment distribution to study participants.
  • IRB management for projects
  • Minimum Qualifications (Mandatory):

    • Bachelor’s Degree in Business, Finance, Accounting, or another related field required.
    • Master's Degree preferred.
    • Seven (7) years progressively responsible professional-level administrative and financial experience related to monetary or non-monetary resources of a department, center, or unit, including two years supervisory experience and two years financial management experience (e.g., planning, directing, monitoring, organizing, and controlling monetary and non-monetary resources.)
    • Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
    Special Knowledge, Skills & Abilities:

    • Must have some research experience and be able to analyze, plan, and organize multiple projects and responsibilities that serve different Center program goals.
    • Requires high level of interpersonal skills and ability to analyze complex, integrated situations.
    • Requires ability to manage a variety of ongoing projects, and comfort multitasking and switching among tasks.
    • Requires ability to maintain composure in high-stress situations, handle multiple demands, and demonstrate flexibility in adapting to changing conditions.
    • Requires the ability to influence and negotiate individual and group decision making.
    • Must exercise sound judgment in handling sensitive and confidential information and situations.
    • Requires comprehensive understanding of departmental policies and procedures, budget verification and analysis, spreadsheets and database management.
    • Requires strong analytical and problem-solving ability to assess, prioritize, and solve moderately complex technical problems.
    • Requires ability to match Center programmatic goals with strategic missions of funding organizations.

    Supervisory Responsibility:

      1 individual.

    JHU Equivalency Formula:  30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience.  Additional related experience may substitute for the required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

    Classified Title: Center Administrator
    Role/Level/Range: ATP/04/PC
    Starting Salary Range: $51,210 - $70,480 annually (commensurate with experience)
    Employee group: Full Time
    Schedule: Monday - Friday
    Exempt Status: Exempt
    Location: ​​​​​​​JH Downtown Center
    Department name: ​​​​​​​SOM Admin Armstrong Institute
    Personnel area: School of Medicine

    The successful candidate(s) for this position will be subject to a pre-employment background check.

    If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

    Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons or because the individual is pregnant or attempting to become pregnant. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

    The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

    The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

    Equal Opportunity Employer
    Note: Job Postings are updated daily and remain online until filled.

    EEO is the Law
    Learn more:
    https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf


    The successful candidate(s) for this position will be subject to a pre-employment background check.

    If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

    The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

    During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

    The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

    Equal Opportunity Employer
    Note: Job Postings are updated daily and remain online until filled.

    EEO is the Law
    Learn more:
    https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
    Important legal information
    http://hrnt.jhu.edu/legal.cfm

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