Program Coordinator
- Employer
- Johns Hopkins University
- Location
- Maryland, United States
- Salary
- Salary Not Specified
- Date posted
- Oct 19, 2021
View more
Pulmonary and Critical Care Medicine is seeking aProgram Coordinator who will coordinate the administrative support services and educational program activities for the Johns Hopkins Critical Care Physical Medicine and Rehabilitation program and the Outcomes After Critical Illness and Surgery group. The Program Coordinator has administrative responsibility for program elements requiring collaboration across departments within the School of Medicine (SOM) and with the SOM Office of Continuing Education (CME), as well as outside entities.
Specific Duties & Responsibilities:
- Coordinate and assist with all aspects of educational events and programming (both in-person and virtual/online formats), including CME Conferences, via assisting with curricula, speakers, presentations/slides, handouts and Continuing Education/CME applications.
- Respond to inquiries about educational events from potential participants and faculty/speakers.
- Responsible for review and reporting of registration information for educational events.
- Organize regular educational planning meetings, and completing related action items/tasks
- Update and maintain both internal and external educational websites (via Wordpress and Site Executive content management systems).
- Preparing brochure and promotional/informational material and related graphics (via Canva graphics tool).
- Organizing and coordinating meetings.
- Helping prepare documents for submission for Continuing Education (CE) credit.
- Interacting with Conference exhibitors and coordination of written exhibitor agreements.
- Writing, editing, revising/updating registrant/participant information and instructions for educational events.
- Preparing and responding to e-mail correspondence with Planning Committee members, speakers/faculty, registrants, exhibitors and others.
- Assist with promotion/advertising, including related posting on Social Media (e.g., Twitter, Facebook, Instagram).
- Video recording (e.g., via Zoom) and video editing.
- Financial processing, reporting and budgeting for educational programs/events and speaker honoraria
- Knowledgeable of all departmental policies and procedures.
- Other responsibilities as necessary to back up all related functions.
Minimum
Qualifications (Mandatory):
- High School Diploma/GED required. At least five (5) years of progressively responsible administrative/academic/educational experience required. Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
Preferred Qualifications:
Bachelor’s Degree preferred.
Special Knowledge, Skills, and Abilities- Strong communication skills, verbal and written.
- Ability to systematically organize and retrieve educational and administrative documents/materials.
- Strong familiarity with Microsoft Outlook, Word, Excel, Access and PowerPoint, and willingness and aptitude for training for other resources, including Social Media, video editing, Zoom Webinar, WordPress website software.
- Ability to work comfortably and collaboratively with faculty/speakers, students/registrants, and other administrative/CME/academic/exhibitors personnel.
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for the required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Classified
Title:Program Coordinator
Role/Level/Range: ATO 40/E/03/OF
Starting Hourly Pay Rate Range:$19.82 - $27.27/hr
(commensurate with experience)
Employee group: Full Time
Schedule:Monday - Friday, 8:30am - 5pm
Exempt Status: Non-Exempt
Location:School of Medicine Campus
Department name: SOM DOM Pulmonary
Personnel area: School of Medicine
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office atjhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.
Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons or because the individual is pregnant or attempting to become pregnant. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Equal Opportunity
Employer
Note: Job Postings are updated daily and remain online until
filled.
EEO is the
Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.
EEO is the Law
Learn more:
https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
Important legal information
http://hrnt.jhu.edu/legal.cfm
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