Events Planner
- Employer
- Johns Hopkins University
- Location
- Maryland, United States
- Salary
- Salary Not Specified
- Date posted
- Oct 19, 2021
View more
-
Developing the theme, style, and
language for invitations
Provide information to determine
appropriate venue for various
events
Working closely with the Managers,
President and President’s spouse on the style, flow, and layout of
each event
Create and maintain projects
schedules
Ensure timelines are met, ensuring
the accuracy of invitations, RSVP lists, programs, and all related
details (such as dietary needs and other needs
lists)
Coordinating all arrangements such
as catering, rentals, custodial services for set-ups and clean-up,
flowers, and manage/oversee each
event
Managing and working within a
budget that is determined at the beginning of each new fiscal
year
Create event briefing for each
event for the President, the President’s spouse, his staff and
other various principals as needed
Manage all outside contracts with
vendors, including event companies, caterers, florists, printers,
transportation companies, etc.
Maintain proper inventory of event
supplies for Nichols House
Manage and approve invoices and
expenses input into SAP
- Bachelor's and 2 years progressively responsible related experience in event planning
- Additional education may
substitute for experience as permitted by JHU equivalency
formula:
- JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
- Executive-level event planning experience preferred
Special Knowledge, Skills & Abilities:
- Superior customer service skills, team work and attention to detail
- Excellent written and oral communication
- Ability to interact with the President, immediate family, and senior university leaders and staff
- Ability to set goals and priorities and work well under pressure to meet deadlines
- Excellent organizational and analytical skills
- Sound judgment, discretion and confidentiality
- Ability to ensure a high degree of accuracy and flexibility in a fast-paced environment
- Ability to work independently while functioning as a part of a coordinated team
- Ability to handle multiple events and priorities in a calm and professional manner
- Proficiency in Microsoft Outlook and related office technologies
Classified Title: Events
Planner
Role/Level/Range: ATP/03/PB
Starting Salary Range: Commensurate with Experience
Employee group: Full Time
Schedule: M-F 8:30 - 5:00
Exempt Status: Exempt
Location: Homewood Campus
Department name:
President Office of
Personnel area: University
Administration
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office atjhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.
Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons or because the individual is pregnant or attempting to become pregnant. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Equal Opportunity
Employer
Note: Job Postings are updated daily and remain online until
filled.
EEO is the
Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.
EEO is the Law
Learn more:
https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
Important legal information
http://hrnt.jhu.edu/legal.cfm
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