Program Coordinator - Jonas

Employer
College of Marin
Location
California, United States
Salary
Salary Not specified
Posted date
Oct 20, 2021

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Position Type
Faculty Positions, Business & Management, Management
Employment Level
Administrative
Salary Band
Not specified
Employment Type
Full Time


Program Coordinator - Jonas & Miwok

Salary: See Position Description
Closing Date:
Job Type: Full time
Location: Kentfield &/or Indian Valley Campus (Novato) &/or Online, CA

Description
PRIORITY SCREENING DATE: November 8, 2021
Open Until Filled


All application materials must be received by the Priority Screening Date in order to be considered during the initial screening. Applications received after this date may be considered thereafter at the discretion of the College until the position is filled. This position performs its duties on both the Kentfield and Indian Valley (Novato) campuses, so if not already residing within the Bay Area, the successful candidate must be willing to relocate
Due to COVID-19, applicants should be prepared that if selected to interview for a position at the College, all interviews will be held remotely.
Diversity Statement:
College of Marin strives to embrace diversity in all forms: it strives to be an Inclusive community that fosters an open, enlightened and productive environment and demonstrates sensitivity to and respect for a diverse population.

COM serves a county population of approximately 250,000 residents. Based on 2019-2020 academic year credit enrollment data, the diversity of students at the college includes greater representation than the county with regards to enrollment by Hispanic/Latino (30% of enrollment), Asian (8%), Black/African American (3%), and Multi-racial (6%) students.

College of Marin does not discriminate in employment on the basis of, or perception of, race, ethnic group identification, ancestry, color, religion, age, sex, national origin, sexual orientation, physical disability, mental disability, gender, gender identity, gender expression, marital status, medical condition, pregnancy, genetic information, family and medical care leave, military or veteran status, or prior record of arrest or conviction, and is subject to Title IX of the Education Amendments of 1972, Title VII of the Civil Rights Act of 1964 as amended, Civil Rights Act of 1991, Americans with Disabilities Act of 1990, and Section 504 of the Rehabilitation Act of 1973. In accordance with Executive order 11246 (as amended), the College of Marin is an Equal Opportunity Employer.

POSITION OVERVIEW
Under the direction of an assigned supervisor, provide overall direction and guidance to the day-to-day operations, problem solving and decision-making regarding the rental and use of the conference center, the aquatics and fitness center and general facility rentals. Implement program policies and guidelines; provide for program reporting and accountability; provide work direction and guidance to other program personnel; establish and monitor program budgets.

Essential Functions

  • Provide overall direction and guidance to the day-to-day operations, problem solving and decision making regarding a large and complex assigned program; implement program policies and directives according to District, federal or State guidelines.
  • Provide regular reports to management and federal/State agencies as requested; participate on program reviews; assure program compliance with federal or State program guidelines.
  • Establish appropriate linkages to special populations or community groups served; promote program through participation in advocacy groups, associations and other local, regional or national organizations.
  • Prepare funds applications; prepare grant requests and serve as the primary contact for large programs or multi-programs.
  • Provide work direction and guidance to others assigned to the aquatics, conference and general facility rentals; assign work to other classified personnel, students, volunteers and others.
  • Conduct regular meetings to communicate, review and revise program guidelines.
  • Develop, recommend and implement program plans and objectives; coordinate delivery of services to program participants; assure participation guidelines are followed.
  • Assure program expenditures are within allocated budgets; monitor budgets; propose budget changes and participate in project budget applications as necessary.
  • Serve as liaison between program personnel, participants, clients, administrators, faculty and students; provide information, program requirements and other pertinent information.
  • Develop, coordinate, promote and oversee external facility rentals, aquatic center and Jonas (conference) Center use.
  • Develop workshop materials, promotional materials and other program documentation.
  • Operate a computer and other office equipment as assigned.
  • Plan, coordinate and prepare a variety of materials used in program literature, marketing, catalogs and brochures.
OTHER FUNCTIONS:
  • Assists other personnel as may be required for the purpose of supporting them in the completion of their work activities.
  • Conducts short term and long term planning and coordination of use at the Bill and Adele Jonas Conference Center, Miwok Aquatics and Fitness Center and other District facilities.
  • Maintain facility rental agreements and contracts and fiscal records for facility rentals
  • Coordinate with other college units to coordinate the necessary staffing for facility rentals


Requirements & Desirables
REQUIREMENTS
  1. Bachelor's Degree with study in job related area and job related experience; or
  2. Any combination of education and training equivalent to (2) two years of college-level coursework from an accredited institution in a related field and (2) two years of responsible experience working in higher education; and
  3. Demonstrated sensitivity to and an understanding of the diverse academic, socioeconomic, cultural and ethnic backgrounds disabilities and learning styles of community college students and staff.

KNOWLEDGE, SKILLS AND ABILITIES: (DESIRABLE ATTRIBUTES & SKILLS):

KNOWLEDGE OF:
  • Planning and coordinating the day-to-day activities of assigned program.
  • Policies, objectives and goals of assigned program.
  • Development and presentation of programs and workshops.
  • Applicable laws, codes, regulations, policies and procedures related to assigned program.
  • Budget monitoring and control.
  • Grant coordination and monitoring.
  • Oral and written communication skills.
  • Principles of training and providing work direction to others.
  • Interpersonal skills using tact, patience and courtesy.
  • Operation of a computer and assigned software.
  • Word processing, graphics and desktop publishing.
ABILITY TO:
  • Provide overall direction and guidance to the day-to-day operations, problem solving and decision-making regarding a large-scale and complex program.
  • Coordinate several programs simultaneously.
  • Implement program policies and guidelines.
  • Provide for program reporting and accountability.
  • Prepare comprehensive program reports and reviews.
  • Establish and monitor program budgets.
  • Interpret, apply and explain rules, regulations, policies and procedures.
  • Establish and maintain cooperative and effective working relationships with others.
SKILLS:
  • Operate a computer and assigned office equipment.
  • Operate a computer and other office equipment as assigned.
  • Analyze situations accurately and adopt an effective course of action.
  • Meet schedules and time lines.
  • Work independently with little direction.
  • Plan and organize work.
  • Make public speaking presentations.

CONDITIONS OF EMPLOYMENT

Prior to employment, the selected candidate will be required to complete the following:
  • In accordance with Federal Law all employees must provide proof of eligibility to work in the United States.
  • Criminal Justice/Fingerprint and Child Abuse Index Services clearances.
  • COVID-19 Vaccination Status: All employees new to the District who access campuses or other District facilities, and/or participate in off-site work in-person for the District, must be fully vaccinated against COVID-19, prior to employment unless approved as exempt due to verified medical or religious reasons (as defined in federal or state laws and regulations).
  • California Education Code, Section 87408.6 requires persons employed by a community college in an academic or classified position to submit to a TB risk assessment developed by CDPH and CTCA and, if risk factors are present, an examination to determine that he or she is free of infectious TB; initially upon hire and every four years thereafter.
  • Certificated candidates who have not previously been employed in an academic position in California will be required to provide a medical certificate from a licensed physician showing that the candidate is free from any communicable disease unfitting the candidate to instruct or associate with students. The medical exam shall have been conducted not more than six months before submission of the certificate and shall be at the expense of the candidate. (Ed. Code Section 87408.6)
  • DISASTER SERVICE WORKERS: All Marin Community College District (MCCD) employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the MCCD requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency. For more information, please see the MCCD Emergency Operations Plan.
  • Candidates applying for positions with the Marin Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.

  • REQUIRED APPLICATION DOCUMENTS
    The following documents must be attached to your application in order to render it complete. Use the Attachment Type indicated in parentheses when making your attachments.
  • Cover Letter (cover letter)
  • Resume (resume)
  • Transcript conferring Bachelor's degree or showing whatever coursework you have completed and are using as the basis for your application as described in Requirement #1 & #2, above. (transcript)
  • STATEMENT: Please provide a response to the following prompt (one page maximum): College of Marin's commitment to educational excellence is rooted in providing equitable opportunities and fostering success for all members of our diverse community. Practices and outcomes related to diversity and inclusion are vital measures of institutional excellence. How would you contribute to College of Marin's effort of enhancing diversity in a meaningful way?


  • Supplemental & Salary Information
    RESPONSIBILITY:
    • Work under limited supervision, focusing primarily on results
    • Provide information and/or advise other persons
    • Operate within a defined budget and/or financial guidelines
    • Utilization of resources from other work units may be required to perform the job's functions and the opportunity to impact the Organization's services
    WORKING ENVIRONMENT:
    • Dexterity of hands and fingers to operate a computer keyboard
    • Hearing and speaking to exchange information in person and on the telephone
    • Sitting and/or standing for extended periods of time
    • Seeing to read a variety of materials
    • Bending at the waist, kneeling or crouching to file materials
    • Reaching overhead, above the shoulders and horizontally
    • Generally the job requires 70% sitting, 15% walking and 15% standing
    • Office environment
    • Constant interruptions
    WORK SCHEDULE
    Campus: Kentfield & Indian Valley Campus (Novato)
    Full-time Equivalent: 1.0 - Full-time
    Months per Year: 12
    Work Days/Hours:
    Monday - Friday
    11:00am - 7:00pm
    Note: Some weekend and evening hours will be needed during peak times

    SALARY INFORMATION
    FLSA Status: Non-exempt
    Salary Range: CSEA 127
    Starting Salary Range: $38.62 to $42.60 per hour (Step 1 to 3). Normal entering step is Step 1.

    Please refer to our Human Resources web site for salary schedules.

    CLASSIFICATION CATEGORY & RETIREMENT PLAN
    Employees in classifications represented by the California School Employees' Association (CSEA) Chapter 196 and are required to comply fully with the CSEA/Marin Community College District (MCCD) Collective Bargaining Agreement. General information regarding rights and responsibilities under the Agreement can be found in the Collective Bargaining Agreements section of our Human Resources site. CSEA employees are also members of the California Public Employees Retirement System (CalPERS), to which the member contributes up to 7% of their reportable compensation on a monthly basis.

    SELECTION PROCESS
    Applications must include the documents listed in the Required Documents section to be rendered complete; incomplete applications will not be accepted. Screening will begin after the priority screening date. Applicants selected to interview will be contacted to schedule an interview appointment with the screening committee; however, applicants will be notified of their status, either way, following the screening. Regrettably, College of Marin is not able to offer reimbursement for travel to interviews at this time.


    To apply: https://www.schooljobs.com/careers/collegeofmarin/jobs/3262772/program-coordinator-jonas-miwok?pagetype=promotionalJobs


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