Senior Administrative Assistant
As a living, learning and working community, Susquehanna University
affirms its commitment to being an engaged, culturally inclusive
campus. As we seek to embody the rich diversity of the human
community, we commit ourselves to the full participation of persons
who represent the breadth of human difference. The university
encourages candidates from historically underrepresented groups to
apply. Susquehanna University is an Equal Opportunity
Susquehanna University is a national liberal arts college committed
to excellence in educating students for productive, creative and
reflective lives of achievement, leadership and service in a
diverse, dynamic and interdependent world. Its more than 2,300
undergraduates come from 35 states and 22 countries, and all
students study away through Susquehanna’s unique Global
Opportunities program. Susquehanna University’s 325 acre campus,
noted for its beauty, is located in Selinsgrove, Pennsylvania, 50
miles north of Harrisburg in the scenic Susquehanna River Valley,
about a three hour drive from Philadelphia, Washington, D.C., and
New York City. For more information, please visit https://www.susqu.edu
The Senior Administrative Assistant,
reporting to the Vice President for Marketing and Communications,
will provide operational and administrative support for the Office
of University Marketing & Communications. Specific
- Coordinate production and distribution for mass correspondence
to a variety of constituents using campus email distribution
system. This includes maintaining the accuracy of the databases and
updated uploads of data on the email distribution system.
- Post event releases to the university website using the content
management system, which includes utilizing Adobe Photoshop to
prepare event-related images.
- Create and manage a schedule to post events to the university's
web calendar (that are not already entered through other systems)
and to news media's online calendars. Also, may be called upon to
email event releases to news media.
- Write and proofread drafts of university correspondence and
publications; and assist in drafting content for posting to mySU
and e-communications/e-newsletters and announcements to be sent to
the campus community, as well as releases for student hometown
- Coordinate gathering and compiling information for the annual
Arts & Events Guide and ensure accuracy.
- Compile and distribute monthly list of SU web stories.
- Assist with the coordination of various ongoing projects for
multiple institutional clients, which could include collaborating
with other staff and freelance vendors.
- Assist with the coordination of and scheduling for larger scale
video/photography shoots as needed. Office duties
- Review and screen all incoming mail, office email and calls
directed to the University Marketing & Communications office.
Determine priority in scheduling and uses judgement in handling
sensitive requests. If necessary, refer appointment requests to
appropriate staff person. Provide background information as
- Manage departmental accounting system, including coding and
payment of bills; submitting and reconciling expense reports; fund
transfers; journal entries; deposits; purchasing card statement
submissions; and budget planning, tracking and reporting.
- Plan and arrange meetings and appointments for the Marketing
& Communications group. Make travel arrangements as directed.
Help prepare the vice president for upcoming meetings, make sure
the appropriate agenda and background materials are provided.
- Coordinate and review the office Diversity Action Plan.
- Maintain supplies inventory by checking stock to determine
inventory level; anticipating needed supplies; placing and
expediting orders for supplies; verifying receipt of supplies.
Coordinate repairs and replacement for common office equipment and
- Maintain an annual inventory of camera and video supplies.
- Coordinate regular maintenance of office shared drive filing
system. Maintain and file confidential records, such as employee
evaluations, contracts and any notes and data related to those
- Assist with the coordination of and serve as backup supervisor
for student employees. Also, manage timesheets of student
Knowledge, Skills, Abilities
Collegial. Excellent interpersonal communication
skills. Dedicated to contributing to a team and being of service to
the institution broadly. Confidential. Maintain
confidential and sensitive written and oral information.
Creative. Excellent writing skills — listening and
understanding. Command of the English language including meaning
and spelling of words; and rules of composition and grammar.
Skilled at written and verbal communication to convey information
effectively and as appropriate for the needs of the audience.
Knowledge of or ability to learn basic AP Style rules.
Customer-service Oriented. Knowledge of principles
and processes for providing customer service including customer
needs assessment and meeting quality standards for services.
Self-motivated. Focused ability to set priorities,
manage and complete multiple assignments simultaneously to meet
deadlines. Detail oriented and accuracy driven. Ability to utilize
project management software. Proficient organizational skills and
strong problem-solving skills. Technical. Ability
to utilize software systems. Proficiency of operational procedures
and systems such as word processing and spreadsheets, managing
files and records, budget management, designing forms, and other
office procedures and terminology. Knowledge of or ability to learn
Adobe Photoshop, digital asset management system and website
content management system software. EducationHigh
school diploma or equivalent required. ExperienceA
minimum of three years of relevant office experience required.
Physical DemandPosition requires the ability to
stand or sit for extended periods of time. Position requires the
ability to move about the campus. Position requires the ability to
talk and to hear instruction and use a computer effectively.
Position requires occasional manual dexterity and the ability to
use fingers, hands, and arms to feel, handle and reach. Position
requires occasional stooping, crouching, and bending. Position
requires the ability to occasionally lift to 10 pounds. Working
conditions are indoor.
Special Instructions to the Applicant:
Benefits Eligible: Yes
Number of Months: 12 months
Other Number of Months:
Work Schedule/Hours per Week:
Posting Date: 10/19/2021
Open Until Filled: No
Anticipated Start Date:
Posting Number: AH00811
To apply, visit https://jobs.susqu.edu/postings/2527