Benefits & Leave Manager
Salem CampusPortland Campus
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The Benefits and Leave Manager (BLM) is a critical thinker that
manages all aspects of Willamette University's benefit system.
Reporting directly to the Director of Human Resources, the BLM is
responsible for the planning, design, implementation, maintenance,
regulatory compliance, communication, and administration of all
university-wide benefits and leave activities.
This position can be based in either Portland or Salem but does
require regular in-person work on both campuses. Some telecommuting
Reasonable Accommodations Statement
To perform this job successfully, an individual must be able to
perform each essential duty satisfactorily. Reasonable
accommodations may be made to enable qualified individuals with
disabilities to perform the essential functions.
- Ensures and provides day-to-day administration for all
University benefits and leave programs, including, but not limited
to health, dental, retirement, and life and disability programs,
and non-core benefit programs such as voluntary benefits, credit
union and convenience programs, and statutory benefit programs such
as workers compensation, ADA, FMLA and OFLA. Administrative
services include communications, enrollment, claims processing,
claims and eligibility problem resolution, reimbursement
processing, regulatory compliance including COBRA, HIPAA and DOL,
vendor relationship maintenance, and enrollment/eligibility
analysis and maintenance and invoice reconciliation and payment.
Serves as subject matter expert regarding employee benefits and
- Maintains an advanced knowledge of FMLA, OFLA, ADA and other
leave laws as required.
- Manages all leaves and accommodation requests associated with
disability and protected leaves in accordance with state and
federal requirements to ensure policies are applied accurately and
consistently across the University.
- Administers workers compensation program, advising employees
and managers regarding work-related injuries/illnesses and
facilitating claims process and return-to-work activities. Serves
as HR representative to the University safety committee. Maintains
appropriate filing and tracking systems and prepares and posts
annual reports required by OSHA.
- Organizes, coordinates and manages the planning and production
of benefit related events, including open enrollment, employee
flu-shot and other health-supporting clinics, the annual benefits
and wellness fair, and benefit-education meetings/presentations.
May also coordinate events related to employee Wellness programs
that help improve employee health.
- Assists Director of Risk Management with annual insurance
renewal and requests for proposal (RFP), as needed, and
participates in vendor evaluation, negotiations, and implementation
activities. Serves as vendor contact for day-to-day benefit plan
- Creates, and delivers educational benefits presentations to new
hires. This includes managing annual open enrollment and benefits
- Works with vendors to ensure timely completion of annual 5500
reporting forms and ensures timely filing to EBSA. Ensures timely
distribution of mandated communications, including, but not limited
to Summary Annual Reports (SAR), Summary Plan Descriptions (SPD),
and Notifications of Material Modification, as well as Medicare
Part D notices, HIPAA Certificates, and COBRA notices.
- In conjunction with HRIS Manager, completes annual benefit
Typical Work Schedule
- Bachelor's degree
- A minimum of three to five years of experience managing the
benefits, development, exhibiting knowledge of program principles
and practices, preferably in a higher education or equivalent
- Knowledge of laws and best practices related to essential
- Knowledge and understanding of various workplace and employment
regulations including but not limited to Fair Labor Standards Act,
Oregon Pay Equity Act, Equal Employment Opportunity and other
federal and state laws that apply to compensation, classification
- Strong project management skills
- Excellent communication and interpersonal skills
- Strong critical thinking, creative problem solving, and
- Strong competency in Microsoft and/or Google Office
Standard office work week
Physical Demands & Working Conditions
Typical work is performed indoors in a normal office
Applications will be reviewed on a rolling basis as received
until the position is filled.
All University positions require that candidates submit to a
criminal conviction record check prior to hire. Conviction does not
automatically preclude candidates from being hired. Nature of
conviction will be considered relative to the duties of the
You will need to upload the following two documents as part of
your application materials in the "My Experience" section labeled
Incomplete applications will not be considered.
- Cover letter addressing the required/desired qualifications and
presenting any other applicant characteristics which deserve
- Current Resume
Please note this job description is not designed to cover or
contain a comprehensive listing of activities, duties or
responsibilities that are required of the employee for this job.
Duties, responsibilities and activities may change at any time with
or without notice.
Apply online at https://willamette.wd1.myworkdayjobs.com/en-US/willametteuniversityjobs/job/Salem-Campus/Benefits---Leave-Manager_R0003956
Believing that diversity contributes to academic excellence and
to rich and rewarding communities, WU is committed to recruiting
and retaining a diverse faculty, staff and student body. We seek
candidates, particularly those from historically under-represented
groups, whose work furthers diversity and who bring to campus
varied experiences, perspectives and backgrounds.