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Monday through Friday 8:15am to 4:30pm with some evenings and
Hours per Week
Months per Year
Commitment to Inclusive Excellence
Northern Kentucky University is an Equal Opportunity/Equal
Access/Affirmative Action institution. We embrace inclusiveness,
equity, and global awareness in all dimensions of our work and seek
excellence through diversity among our students, administrators,
faculty, and staff. Application by members of diverse groups is
Purpose of Position
Reporting to the Director of Career Services, this position
provides a key administrative role in the overall functioning of
This position interacts with multiple constituents including
employers, students, staff, faculty, alumni, parents, and others.
This position independently supervises student
This position monitors and reconciles the budget; develops and
maintains databases; actively manages office workflow; oversees the
facility, supplies, and office equipment; and maintains office
functions in a fast-paced, student-centered environment.
Manage the efficient and successful day-to-day operations of the
Career Services front office area which includes the following
responsibilities performed primarily by student
receptionists/assistants: proper welcome and check-in of all
student, employer and faculty/staff visitors; cordial and precise
phone and email response; accurate and sufficient information
provided regarding services; and career advising appointment
Utilize Career Services’ online on-campus recruiting and job
posting platform (Handshake) and assist others in using it. Review
and approve job postings. Review and approve new employers and
contacts accessing the system. Enter job postings as needed. Review
job postings entered by student receptionists/assistants.
Independently supervise, hire, train, schedule, and evaluate up to
four student assistants/receptionists to assist in performing above
duties. Provide feedback and monitor performance. Assign and
supervise projects for student receptionists/assistants. Review and
approve daily time for student receptionists/assistants.
Monitor and reconcile all budget and procard expenditures. Prepare,
process, and reconcile purchases, purchase and travel requests, and
travel expenses. Handle payments for Career Services
events/services and prepare deposits. Create budget reports for the
Director. Maintain records/documents/files and create related
Perform substantial role with on-campus recruiting, job postings,
career fairs, and other events/programs. Schedule rooms and arrange
for catering for events/programs. Handle parking, meal, and room
arrangements for employers and other guests. Promote services and
programs verbally, in writing, and by creating PR materials.
Oversee career services facility (lobby, career library, interview
rooms, staging room, work room, offices, and other common areas) to
ensure an appropriate professional environment. Handle internal
work orders for physical plant and the office of Information
Technology as well as work performed by external vendors. Manage
office inventory of equipment, furniture, computers, etc. Monitor
and purchase supplies, equipment, subscriptions, and other
materials. Ensure orders are received.
Requires the ability to use Microsoft Office Suite proficiently
(Microsoft Word, Excel, and Outlook). Must be proficient with
spreadsheet and database software. Competent office management, as
well as strong interpersonal and organizational skills are
necessary. Also requires outstanding customer service skills,
strong attention to detail, and ability to handle multiple tasks
with minimal supervision. Must be adaptable to change and willing
to embrace new technology. Prefer SAP experience and some
supervisory and training experience.
Training/education beyond high school (two- or four-year college)
plus two years experience or an equivalent combination of education
This position requires someone who is already self-sufficient and
ready to take the initiative to get things done.
Application review will begin immediately.
High School Diploma
Job Open Date
Job Close Date
Open Until Filled
Is this an internal only posting?
Required fields are indicated with an asterisk (*).
Documents Needed to Apply
- * Why do you want to work in Career Services at NKU and how
does this position fit into your overall career strategy?
(Open Ended Question)
- * Why is career services important on a college/university
(Open Ended Question)
- * What is your highest level of completed education?
- High School/GED
- Bachelor's Degree
- Master's Degree
- Cover Letter/Letter of Application