Executive Assistant – Office of the Campus CEO

Details:

Posted: October 19, 2021
Level: Mgmt./Confidential Professional 3, 12-month, non-tenure track position
Hours: Full-time, Full-time, 40 hours per week
Job Posting: CSCC 21-30
PC#: TBD
Closing Date: Applications must be submitted by 5:00 pm (EST) on Thursday, November 18, 2021

***Open to Manchester CC Employees only***

Location:

Manchester Community College
Great Path, Manchester, Connecticut 06040

CT State Community College Mission:

Connecticut State Community College (CT State) provides access to academically rigorous and innovative education and training focused on student success. The College supports excellence in teaching and learning, makes data-informed decisions, promotes equity, advances positive change for the students, communities, and industries it serves, and awards associates degrees and certificates.

CT State Community College Vision:

CT State will be recognized for exceptional student success, educational leadership, and transformative collaboration with business and industry, government, educational, and key stakeholders while advancing diverse opportunities for Connecticut’s citizens and communities.

Anticipated Start Date:

December 2021

Position Summary:

The Executive Assistant in the Office of the Campus CEO reports directly to and works under the direction of the Campus CEO providing him/her with managerial, administrative, professional, and confidential assistance as required to ensure the successful operation of the office and the college. Depending upon size, organizational structure and the stage of development of the college, the Executive Assistant in the Office of the Campus CEO may perform any combination of the functions described below.

Incumbents must possess a proven ability to effectively work with a culturally, linguistically, and ethnically diverse faculty, staff, and student. They are expected to have excellent oral and written communication skills along with strong Information technology literacy skills such as Microsoft Office (Word, Excel, Outlook, Teams, etc.)

Minimum Qualifications:

Academic training in business or office administration equivalent to an Associate’s degree or an equivalent combination of education and experience in administrative or executive secretarial fields.

Successful Candidate must have or must possess:

• Experience in the operation of personal computers using standard word processing and related office software.
• Experience applying the principles of secretarial practice with an emphasis on the quality production of correspondence and reports.
• Experience in office administration including materials and records organization, scheduling, and operating efficiency.
• Experience applying the principles and methods of effective and cordial public contact and service.
• A proven history of maintaining strict confidentiality.
• Experience utilizing the methods and techniques of operating in an office environment requiring organizational dignity.

Substitutions Allowed:

Applicants who do not meet the minimum qualifications as stated are encouraged to put in writing precisely how their background and experience have prepared them for the responsibilities of this position and by providing appropriate references. Exceptions to the degree requirements may be made for compelling reasons.

Preferred Qualifications:

• Certified Administrative Professional or other professional certification.
• Three (3) or more years' experience serving as an administrative assistant or higher.
• Experience providing administrative support to a director level or higher administrator.
• Bachelor’s degree in Business Administration or related field .
• Three (3) or more years of experience preparing and managing budgets.
• Professional work experience in higher education.
• Professional work experience in customer service and/or community relations.
• Bilingual or multilingual.

Example of Job Duties:

Under the direction of the CEO, the Executive Assistant is the College and Intra-collegiate Liaison and is accountable for Personnel Functions, Budget Preparation, Report Preparation, Technical Assistance, Office Management and Organization, Supervision of Office Staff, Communications, Coordination of schedules, meetings, conferences, and Special Assignments and Projects.

This posting includes qualifications, experience, and skills but is not limited to the full specifications stated in the job description.

Starting Salary:

$62,003-$77,504 (midpoint) approximate annual plus excellent State of CT medical insurance, retirement, and related fringe benefits. Salary Range for this level is $62,003-$93,005.

Application Instructions:

Submit a cover letter, resume, and a copy of your Official College Transcripts.

Incomplete applications or those submitted after the closing date will not be considered and links to other sources to view resumes are not acceptable.

All employment, if offered, is contingent upon proof of citizenship or employability under the requirement of the Immigration and Control Act (IRCA) and the successful passing of a background check. CSCU is committed to providing a safe campus community. Background investigations include reference checks, a criminal history record check, and, when appropriate, a financial (credit) report or driving history check.

Prior to extending an offer of employment, the finalists for state employees must prove that they (1 )are fully vaccinated against COVID-19; (2) have received the first dose and has either received a second dose or have an appointment for the second dose in a two-dose series vaccination, such as Pfizer or Moderna vaccines, or has received a single-dose vaccine, such as Johnson & Johnson’s Janssen vaccine; or (3) have applied for an exemption from this requirement because a physician, physician’s assistant, or advanced practice registered nurse has determined that the administration of COVID-19 vaccine is likely to be detrimental to their health, or the finalist objects to vaccination on the basis of a sincerely held religious or spiritual belief. Each application for an exemption will be considered on an individualized, case-by-case basis, and any applicant for an exemption must provide appropriate supporting documentation if requested. Executive Order

Continuing Notice of Nondiscrimination

CSCU does not discriminate on the basis of race, color, religious creed, age, gender, gender identity or expression, national origin, marital status, ancestry, present or past history of mental disorder, learning disability or physical disability, veteran status, sexual orientation, genetic information or criminal record. The following persons have been designated to handle inquiries regarding the non-discrimination policies: Nicholas D'Agostino Director of Equal Employment Opportunity Ndagostino@commnet.edu

CSCU IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER, M/F